How To Quit Your Job Professionally (With Examples)

Quitting your job can be an emotionally complex decision, but following the right protocol makes the process straightforward. Typically, a two-week notice is considered courteous, accompanied by a formal resignation letter. Adhering to proper etiquette when resigning is essential to ensure you leave on good terms and maintain valuable professional relationships.

Having your resignation in writing is crucial to avoid any misunderstandings regarding your final working day. If you’re contemplating resigning, interested in crafting a resignation letter, or simply want to understand the etiquette surrounding job departures, continue reading.

Key Takeaways:

• Draft a resignation letter that clearly states your intention to resign and includes your last day of employment.

• Remain professional during your final two weeks to avoid burning bridges with supervisors and colleagues.

• Offer to assist in training your replacement and document your job responsibilities for a smooth transition.

How to Tell Your Boss You’re Quitting

Delivering your resignation can be daunting, but understanding the standard protocol can ease your nerves. By following the right steps, you can leave your position gracefully and maintain a positive reputation with your former boss and coworkers.

1. Write a resignation letter. This is your first step, as it confirms your last day and outlines any assistance you’re willing to provide during your remaining time.

2. Inform your boss. If you have a good relationship with your boss, it’s best to communicate your resignation in person. Schedule a brief meeting to relay your decision.

3. Submit your two weeks’ notice letter. If you have an employment contract detailing resignation procedures, follow those guidelines. Otherwise, adhere to the general practice of providing two weeks’ notice.

   Make sure to specify your last day of work in all communications, both verbal and written.

4. Keep it simple. Get straight to the point. If you’re not considering a counteroffer, communicate your resignation clearly to avoid ambiguity.

5. State your reason(s). Prepare a brief explanation for your departure. A simple statement, like “I received an offer that aligns better with my career goals,” is sufficient.

6. Offer to help with the transition. After submitting your resignation, express your willingness to facilitate a smooth transition by training your replacement. If no replacement is available, create a detailed list of your job responsibilities.

7. Express gratitude. Acknowledge the learning experiences and opportunities the company has provided, regardless of the reasons for your departure. Avoid negative remarks about your boss or the organization.

8. Request a reference. Gauge the conversation to see if it’s an appropriate time to ask your boss for a reference to benefit future job applications.

9. Contact the human resources department. Inquire about your remaining vacation time, transferring your 401(k), and any potential benefits extensions. This also ensures HR is aware of your departure and has your resignation documented.

If you have a strained relationship with your boss or fear retaliation, you may opt to speak with HR directly.

What to Include in Your Resignation Letter

Resignation letters fulfill a vital role in documenting your departure. They clarify your notice date and last working day, which is important for both you and the company’s records.

• Clearly state your departure date. Make it prominent in your letter to prevent any misunderstandings.

• Express gratitude. Regardless of your reasons for leaving, acknowledging the experiences gained is courteous.

• Offer to assist with the transition. This could involve training your replacement, if available, or suggesting suitable candidates for your position.

• Keep it brief and straightforward. Most resignation letters are less than a page long and serve as a formal record of your resignation.

• Use proper business letter format. A resignation letter is a formal document and should reflect professionalism.

• Include your contact information. While your boss may already have your details, this is standard business practice. If your contact information will change, include those details as well.

Optional additions can enhance your letter:

• Your reason for leaving. Avoid negative comments, even if your experience was less than positive.

• A brief outline of your responsibilities. This aids in the transition process by clarifying your role for your replacement.

• A request for a recommendation letter. If you have a solid relationship with your boss, consider asking for a reference directly in your resignation letter.

Example Resignation Letters

1. Example Resignation Letter:

   Elmer Fudd
   1612 Rabbit Trail Drive
   Apex, NC 27502
   919-356-7689
   Efudd@yahoo.com

   3/28/2026

   Bobby Pellit
   OHS Principal
   Orange High School
   1713 Efland St.
   Efland, NC, 27243

   Dear Mr. Pellit:

   I am writing to formally resign from my position as an Art Teacher for the Orange County School System, effective April 17th.

   Thank you for all the knowledge and opportunities you’ve provided me over the past four years. I have truly enjoyed my time at Orange High School and appreciate the support from you and the staff during my tenure.

   I would be grateful if you could write a reference letter for me to assist in my future endeavors.

   If there’s any way I can facilitate the transition, please don’t hesitate to reach out.

   Sincerely,

   Your Signature (hard copy letter)

   Elmer Fudd

2. Example Resignation Email:

   Dear Mr. Pellit:

   I am writing to formally resign from my position as an Art Teacher for the Orange County School System, effective April 17th.

   Thank you for all the knowledge and opportunities you’ve provided me over the past four years. I have truly enjoyed my time at Orange High School and appreciate the support from you and the staff during my tenure.

   I would be grateful if you could write a reference letter for me to assist in my future endeavors.

   If there’s any way I can facilitate the transition, please don’t hesitate to reach out.

   Sincerely,

   Your Electronic Signature

   Elmer Fudd

Template Resignation Letter

Should You Quit Your Job?

Before submitting your resignation letter, consider several factors. Quitting your job can be a valid decision for many reasons, but it’s essential to evaluate your situation carefully.

Valid Reasons to Quit Your Job:

• You found a better job. This is a common reason for resigning. What “better” means varies by individual, but generally includes improved salary and benefits.

• Desire for better work-life balance. If your job is consuming too much of your personal time and your employer is not accommodating, it may be worth considering a change.

• Leaving a toxic environment. If your workplace is unhealthy—whether due to poor management, lack of support, or a negative culture—it may be time to move on.

• Limited growth opportunities. If your current job doesn’t offer the career advancement you seek, it’s reasonable to pursue opportunities elsewhere.

• Job dissatisfaction. If your role no longer provides fulfillment or challenges, it may be time to seek a more satisfying position.

• Relocation. If you need to move for personal reasons—whether due to family needs or lifestyle changes—resigning may be necessary unless your job is fully remote.

While conventional wisdom suggests not quitting without another job lined up, sometimes it’s necessary to prioritize mental health over job security. Ensure you’re in a position to manage your finances effectively before making this decision.

What to Do During Your Final Two Weeks

After announcing your departure, you still have a few weeks left in your role. It’s critical to maintain your productivity during this time to leave a lasting positive impression.

• Document your daily tasks. This will be valuable for your replacement and can include advice and key contacts for various issues.

• Train your replacement. If possible, dedicate time to train your successor to ensure a smooth handover.

• Be prepared for immediate departure. If you’re moving to a competitor, your employer may ask you to leave right away. Prepare to clear your desk and work devices promptly.

• Return company property. Ensure you return all items that belong to the company, including technology and office supplies.

• Clear your work computer. Remove personal files while ensuring your replacement has a clean workspace.

• Say goodbye to everyone in the workplace. Don’t leave without acknowledging your colleagues. This helps maintain professional relationships and could lead to valuable future references.

Mistakes to Avoid When You Quit

When resigning, it’s crucial to avoid common pitfalls that could tarnish your reputation. Here are mistakes to steer clear of when quitting:

1. Avoid speaking negatively about anyone. Badmouthing colleagues or supervisors can make you appear petty. Focus on staying positive; even neutrality can be effective if you can’t express genuine appreciation.

2. Don’t brag about your new job. Discussing salary increases or impressive benefits can come off as insensitive to those still in the workforce. Share general details if asked, but remain mindful of your audience.

3. Always say goodbye. Leaving without acknowledgment can leave colleagues feeling slighted. Make an effort to say proper goodbyes, especially to those you worked closely with.

4. Don’t inform coworkers before your boss. Sharing your resignation with colleagues before your supervisor can create tension and appear unprofessional. Always notify your boss first.

Quitting Your Job Professionally FAQ

1. Can you quit without any notice?

   Yes, while quitting without notice is possible at most jobs, it’s not advisable. Doing so may be viewed as unprofessional and could jeopardize your ability to use your employer as a reference. If necessary, inform your supervisor before leaving immediately.

2. Can you just walk out of your job?

   Yes, you can leave your job at any time, as your employer cannot physically restrain you. However, leaving abruptly may breach your employment contract and result in termination.

3. What happens if you don’t work your two-week notice?

   Depending on your employment contract, not fulfilling your two-week notice may result in immediate termination. If you don’t intend to work the full notice period, consider shortening your notice in advance to avoid contractual issues.

4. Is a resignation letter really necessary?

   While not always required in at-will employment, a resignation letter is recommended. It simplifies the transition and creates a record of your notice date, making the process smoother and more professional.

References

1. Harvard Business Review — How to Quit Your Job: An HBR Guide

2. New York Times — Everyone Is Quitting: Here’s the Right Way to Do It.

3. University of Phoenix — How to Write a Letter of Resignation (With Examples!)

Author

Hunter Joyner

A graduate of the University of North Carolina Wilmington. Earned a BFA majoring in Creative Writing and a minor in English.