How To Write A Follow-Up Email After Submitting A Job Application (With Examples)

Sending a follow-up email after submitting a job application is crucial in demonstrating your enthusiasm and commitment to the position. The optimal time to send a follow-up is typically one to two weeks after your initial application submission.

In this guide, we will walk you through the process of crafting an effective follow-up email to a hiring manager, including a sample email and common pitfalls to avoid.

Key Takeaways:

• A follow-up email can reinforce your interest in the position and may provide insights into the hiring timeline.

• Your email should be concise and courteous to foster a positive rapport with the hiring manager.

• If you send a second follow-up and still receive no response, consider moving on to other opportunities, as this may indicate you were not selected.

How to Write an Email to a Hiring Manager After Submitting a Job Application

When crafting your follow-up email, aim to send it one to two weeks post-application. Here’s a detailed approach to follow:

1. Timing is Key. Wait one to two weeks after applying to allow the hiring team to assess applications. Reaching out too soon can come across as impatient.

   However, if you receive another job offer and prefer this opportunity, feel free to reach out sooner, expressing your interest in expediting the process.

2. Email is Preferred. Email is the most effective communication method with recruiters and hiring managers, providing a documented trail of correspondence.

3. Be Concise. Keep your email brief and to the point; a few sentences should suffice.

4. Clear Subject Line. Use a straightforward subject line, such as [Your Name – Job Title].

5. Express Enthusiasm. Include one or two lines about your excitement for the role or highlight a relevant accomplishment that showcases your qualifications.

6. Inquire Thoughtfully. If you have questions about the role or hiring process, feel free to include them, but only if they are pertinent.

7. Proofread. Ensure your email is free of typos and grammatical errors, reflecting professionalism.

8. Be Courteous. Always express gratitude to the hiring manager for their time and consideration.

9. Leverage Connections. If you have contacts within the company, reach out to them for a potential referral.

10. Understand Company Culture. Demonstrate that you are aware of the organization’s values and challenges; this can be gleaned from their website and social media.

11. Showcase Your Value. Mention specific skills or accomplishments relevant to the company’s current goals.

12. Personal Touch. If you find a common interest with the hiring manager, mentioning it can help build rapport.

Sample Email to Hiring Manager After Applying

Here are a couple of sample emails to send to a hiring manager:

1. Follow-Up Email for Sales Management Position:

   Subject: Follow-Up on Sales Management Application – Mark Hamilton

   Dear Mr. Jones,

   I hope this message finds you well. I recently submitted my application for the Sales Management position and wanted to follow up on its status, as I am very enthusiastic about the opportunity.

   With my proven track record in sales and my dedication to driving results, I am confident I would be a valuable addition to your team.

   Thank you for considering my application. I’ve attached my resume for your reference. Please feel free to reach out if you need any additional information.

   Sincerely,
   Mark Hamilton

2. Follow-Up Email for Entry-Level Position:

   Subject: Follow-Up on Bank Teller Application – Emilia Johnson

   Dear Mrs. Smith,

   I wanted to express my continued interest in the entry-level Bank Teller position at XYZ Bank and check on the status of my application submitted on July 31, 2023.

   I am eager about the chance to contribute to your team. My educational background and skills make me a great fit for this role.

   Thank you for your time and consideration. If you need further information, please let me know.

   Sincerely,
   Emilia Johnson

Job Application Follow-Up Email Template

Why It’s Important to Follow Up After Submitting a Job Application

Following up on your job application is essential for various reasons:

• Proactive Approach. Taking the initiative to follow up can reduce anxiety during the waiting period and demonstrates your eagerness.

• Reinforces Interest. Employers want candidates who are genuinely excited about the role, not just qualified.

• Showcase Your Value. A follow-up allows you to reiterate how your qualifications can benefit the company beyond what was mentioned in your initial application.

• Clarifies Next Steps. A follow-up can provide insight into the hiring timeline and next steps in the recruitment process.

Mistakes to Avoid When Writing a Follow-Up Email

While you may be eager to know your application status, there is a right way to follow up. Here are some pitfalls to avoid:

• Being overly verbose. Keep your message concise.

• Expressing desperation. Avoid statements that convey how badly you need the job.

• Connecting on social media too soon. Respect professional boundaries.

• Posting about job applications on social media. It could have negative repercussions.

• Ensuring your voicemail is professional in case they try to contact you.

• Submitting an email with typos. This reflects poorly on your attention to detail.

• Using a generic follow-up template. Personalize your message.

• Threatening to withdraw your application if you have another offer. This can be off-putting to employers.

If you find yourself struggling to secure interviews, consider reviewing 12 reasons why you may not be getting hired.

What to Do When You Don’t Hear Back About a Job Application

If you haven’t received a response following your first follow-up email, wait about a week before reaching out again. You may send a shorter second email or call the company for an update.

If you do not receive a reply after your second follow-up, it’s best to move on. Don’t let the lack of response stall your job search, even if the position is your top choice.

Persistence is key in job searching, so continue applying and following up until you secure a position.

Follow-Up Email FAQ

1. How do you find the hiring manager’s contact information?

   To find the hiring manager’s contact information: After submitting your application, following up can enhance your chances of landing an interview. Here’s how to find the right contact:

   • Check the job listing for a name or email address.

   • Visit the company website for contact details.

   • Search for their LinkedIn profile.

   • Leverage your network to find connections who may know the hiring manager.

   • Call the company’s front desk; they may provide the hiring manager’s contact information.

2. Should you follow up by phone or email?

   Email is usually the better option. Phone calls may be intrusive. An email allows the hiring manager to respond at their convenience and gives you time to carefully compose your message.

   What to include in a follow-up email:

   • Thank them for the opportunity.

   • State that you submitted an application.

   • Indicate where you found the job listing.

   • Mention the job title you applied for.

   • Reiterate how your skills and experience match their needs.

   • Provide your contact information for further correspondence.

3. Should you follow up after applying for a job?

   Yes, send your follow-up email shortly after applying. Allow hiring managers at least 24 hours to respond before reaching out again. Avoid excessive follow-up emails or calls if you don’t hear back.

   There could be various reasons for the lack of response that do not reflect on your candidacy.

4. How long should it take to hear back from a job application?

   Typically, two weeks is a reasonable timeframe. The response time varies by company, but if you don’t hear back after two weeks, it’s appropriate to send a follow-up email if you’re still interested.

5. What should you say in a follow-up email after applying for a job?

   Your follow-up email should introduce yourself, reaffirm your interest, and inquire about the hiring timeline. Include specific skills relevant to the job description and ask questions if necessary. Always remain polite and proofread before sending.

Final Thoughts

Neglecting to follow up can mean missing out on potential opportunities. A well-timed follow-up not only expresses gratitude but also reinforces your interest and showcases your fit for the position. Sending a follow-up email after applying can significantly increase your chances of securing an interview and landing your dream job.

References

1. Grammarly – 9 Job Seeker Email Etiquette Tips

2. Purdue University – Email Etiquette

Author

Conor McMahon

Conor McMahon is a writer for Zippia, with previous experience in the nonprofit, customer service and technical support industries. He has a degree in Music Industry from Northeastern University and in his free time he plays guitar with his friends. Conor enjoys creative writing between his work doing professional content creation and technical documentation.