How to hire an administrative resident

How to hire an administrative resident, step by step

Here's a step-by-step administrative resident hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative resident job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative resident
• Step 8: Go through the hiring process checklist

Post an administrative resident job for free, promote it for a fee

Post free

1. Identify your hiring needs

   First, determine the employments status of the administrative resident you need to hire. Certain administrative resident roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrative resident's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrative residents from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of administrative resident salaries for various roles:

   Type of Administrative Resident	Description	Hourly rate
   Administrative Resident	Medical and health services managers, also called healthcare executives or healthcare administrators, plan, direct, and coordinate medical and health services. They might manage an entire facility, a specific clinical area or department, or a medical practice for a group of physicians... Show more	$15-38
   Interim Director	An interim director is responsible for supporting business operations, organizing training, as well as specific department programs for staff to maximize their productivity and improve optimal performance to meet project deliverables and achieve client satisfaction. Interim directors coordinate with the management and board executives on corporate decisions, implementing company guidelines and procedures, and identifying business opportunities to generate more revenues and profitability... Show more	$31-77
   Department Director	A Department Director spearheads and oversees the operations of a department, ensuring efficiency and smooth workflow. Although their responsibilities vary upon the functions of a department, they typically have the power to decide on projects and programs... Show more	$30-71

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Health System
   • Community Health
   • Patient Safety
   • Service Line
   • Administrative Residency
   • Healthcare Administration
   • Patient Flow
   • Business Plan
   • Surgery
   • Human Resources
   • Patient Satisfaction
   • HIPAA
   • Financial Management
   • Patient Care

   Check all skills

   Responsibilities:

   • Lead an EHR quantitative analysis project to develop statistical reports from databases for administration.
   • Present to department managers on HIPAA relate topics.
   • Improve the marketing of the outpatient radiology center.
   • Work with Medicaid residents and all financials relate to Medicaid.
   • Work with physicians to customize the EMR and develop care plans.
   • Train staff on advance EMR functionality (referrals, medical records, et cetera).

3. Make a budget

   Including a salary range in your administrative resident job description is one of the best ways to attract top talent. An administrative resident can vary based on:

   • Location. For example, administrative residents' average salary in florida is 39% less than in oregon.
   • Seniority. Entry-level administrative residents 59% less than senior-level administrative residents.
   • Certifications. An administrative resident with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an administrative resident's salary.

   Average administrative resident salary

   $52,224yearly

   $25.11 hourly rate

   ---

   Entry-level administrative resident salary

   $33,000 yearly salary

   Updated December 13, 2025

4. Writing an administrative resident job description

   A good administrative resident job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an administrative resident job description:

   Administrative resident job description example

   BRIDGE Property Management strengthens communities by developing, owning, and managing high quality affordable homes for working families and seniors. Work that is meaningful. A job that has impact. Colleagues that inspire. That’s what you’ll find at BRIDGE Property Management, a mission-driven nonprofit that strengthens communities and improves the lives of its residents, beginning—but not ending—with affordable housing. BRIDGE has participated in the development of more than 18,000 homes and apartments in California, Oregon, and Washington, with approximately 12,500 apartments currently under property and/or asset management.

   Research shows that underrepresented groups only apply to jobs if they think they meet 100% of the qualifications on a job description. BRIDGE Property Management is committed to considering all candidates, so please apply even if you don’t think you meet 100% of the qualifications listed. We look forward to receiving your application!

   POSITION

   To succeed as our Resident Administrator, you should show excellent organizational and creative capabilities. You should also be caring, patient, empathetic, value teamwork, and have strong people skills. You should be observant and committed to making your residents feel safe and comfortable. At the end of the day, we will want you to be able to look back at your day and truly feel like you have made a difference in other people’s lives. You will be part of a team that truly cares about the people they take care of. Teamwork is one of our keys to success.

   The Resident Administrator is responsible for administrative duties to support the needs of our high-profile apartment communities. This position requires high attention to detail and excellent customer service skills. This is a full-time position that will be split between two of our properties in South San Francisco, CA and Pacifica, CA.

   RESPONSIBILITIES

   • Schedule and complete applicant certifications and resident re-certifications
   • Maintain computer databases
   • Prepare weekly and monthly compliance reports
   • Administrative tasks such as copying, filing, scheduling, distributing mail, and answering phones
   • Maintain resident, maintenance, and vendor filing systems
   • Organize and publicize resident activities
   • Provide excellent customer service to residents and vendors
   • Attend annual training and comply with the Fair Housing Act
   • Assist with projects as needed

   QUALIFICATIONS

   • Excellent communication and interpersonal skills
   • Strong computer skills including MS Word, Outlook, and Excel; Yardi a plus
   • Excellent organizational skills, attention to detail and follow through
   • Able to work independently, prioritize, meet multiple deadlines and work as a team member

   BENEFITS

   • Medical
   • Dental
   • Vision
   • 403(b) Retirement Plan
   • Health Savings Account
   • Life & Disability
   • Employee Assistance
   • Transit Reimbursement

   Consistent with BRIDGE’s duty to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory COVID-19 Vaccination Policy to safeguard the health of our employees and their families, our customers and visitors, and the community at large. Under this policy, all BRIDGE employees are required to be fully vaccinated for COVID-19 unless a reasonable accommodation is requested by the employee and approved by Human Resources.

   BRIDGE Housing is an Equal Opportunity Employer committed to fostering an inclusive environment for our diverse workforce. We do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability. Pursuant to the California Fair Chance Act, we will consider qualified applicants with arrest and conviction records.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrative resident for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative resident job on Zippia to find and recruit administrative resident candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative residents, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative resident

   Once you have selected a candidate for the administrative resident position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new administrative resident. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an administrative resident?