How to hire an administrative resources associate

How to hire an administrative resources associate, step by step

Here's a step-by-step administrative resources associate hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative resources associate job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative resources associate
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your administrative resources associate job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrative resources associate for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative resources associate also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of administrative resources associates.

   Type of Administrative Resources Associate	Description	Hourly rate
   Administrative Resources Associate	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$16-51
   Secretary	Secretaries are employees who are responsible for many of the administrative needs of the office. They are usually assigned to executives or to a specific department... Show more	$12-24
   Human Resources Internship	A human resources intern is responsible for assisting the human resources department in daily operations under a direct supervisor. Duties of a human resources intern include reviewing job postings and qualifications, updating employees' information in the database, scheduling candidate interviews, responding to employees' concerns, processing payroll disputes, and reiterating the company's policies and procedures... Show more	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Bank Services
   • Bank Policy
   • Bank Products
   • Community Resources
   • Data Entry
   • Background Checks
   • Loan Payments
   • Access Database
   • HR
   • Payroll
   • Community Outreach
   • PeopleSoft
   • Expense Reports
   • PowerPoint

   Check all skills

   Responsibilities:

   • Manage payroll and keep track of attendance.
   • Support medical doctors, manage sensitive and confidential records pertaining to high risk patients with emphasis on accuracy.
   • Update employee files to document personnel actions; respond to employee payroll inquires.
   • Use PeopleSoft to pull and post job descriptions, and access job postings among others.
   • Provide cloud base customer relationship management with Salesforce for optimization in coordination of the workforce development program and other community orient events
   • Train new hires on SMS, INVISION, and EHR systems.

3. Make a budget

   Including a salary range in your administrative resources associate job description is a great way to entice the best and brightest candidates. An administrative resources associate salary can vary based on several factors:

   • Location. For example, administrative resources associates' average salary in south dakota is 44% less than in new york.
   • Seniority. Entry-level administrative resources associates earn 68% less than senior-level administrative resources associates.
   • Certifications. An administrative resources associate with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrative resources associate's salary.

   Average administrative resources associate salary

   $62,272yearly

   $29.94 hourly rate

   ---

   Entry-level administrative resources associate salary

   $35,000 yearly salary

   Updated January 30, 2026

4. Writing an administrative resources associate job description

   A good administrative resources associate job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an administrative resources associate job description:

   Administrative resources associate job description example

   The Opportunity
   
   We are currently seeking an Entry Level Water Resources Engineer to join our Transportation-Infrastructure Practice in Raleigh, NC.
   
   The Entry Level Water Resources Engineer position will work with a team of designers on storm water management, drainage design, hydrologic, hydraulic modeling, water/wastewater design and environmental permitting projects. The person will have strong communication skills and work ethic.
   
   Qualifications:
   
   * Bachelor's or Master's of Civil Engineering degree from an ABET accredited university
   * Desire to perform HEC-RAS modeling and processing of MOA's and CLOMR's through the NCDOT/NCFMP
   * Desire to perform roadway drainage and erosion and sediment control design
   * Willingness to assist and learn other disciplines, as needed. Including but not limited to Roadway Design, Transportation Development, Structure Design and Traffic Analysis
   
   Preferred Qualifications:
   
   * Certification as an Engineering Intern (EI) preferred
   * Minimum of 1 year prior experience within the field of civil engineering specializing in water resource designs specific to municipal stormwater improvements and/or heavy highway projects
   * Previous experience with NCDOT
   * Microstation/Geopak experience or ACAD/Civil 3D
   
   The Team
   
   From managed toll lanes and long-range corridor plans to complex interchanges, major roadway, and segmental bridge designs, our teams provide the highest quality planning, environmental and engineering design solutions to our clients. Each day, we partner with transportation agencies and local governments across the country to keep our communities moving and improving the overall quality of life. By joining our team, you too can lead the evolution of transportation.
   
   RS&H- An Exceptional Journey From Start To Future
   
   The Company
   
   RS&H provides fully integrated architecture, engineering, and consulting services to help clients realize their most complex facility and infrastructure projects for land, air, and space. We are committed to bringing extraordinary solutions to our clients through the promise of imagination, ingenuity, and innovation. With a tradition of excellence that began in 1941, we are consistently ranked among the nation's top 100 design firms. We attribute our success to an unwavering commitment to our core values of: integrity, quality service, business success and valuing associates.
   
   An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrative resources associate for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative resources associate job on Zippia to find and recruit administrative resources associate candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrative resources associates, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative resources associate

   Once you've selected the best administrative resources associate candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new administrative resources associate first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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