How to hire an admissions manager

How to hire an admissions manager, step by step

Here's a step-by-step admissions manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an admissions manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new admissions manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The admissions manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect admissions manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents admissions manager salaries for various positions.

   Type of Admissions Manager	Description	Hourly rate
   Admissions Manager	Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, student life, or the office of the registrar.	$21-39
   Co-Chair	A co-chair is responsible for supporting the duties and responsibilities under the supervision of a chair. Co-chairs help with the implementation of effective plans and programs that would benefit the organization... Show more	$10-167
   Dean	A dean is responsible for overseeing the educational operations of the assigned department, enforcing school policies, and monitoring the students' progress by coordinating with the teachers and setting up procedures to improve teaching methods. Deans administer educational training and programs for the students, as well as extra-curricular activities to develop the students' social behavior, maximize their potentials, and increase their self-confidence... Show more	$23-72

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Admissions Process
   • Financial Aid
   • Excellent Interpersonal
   • Social Work
   • Insurance Verification
   • Career Fairs
   • Enrollment Process
   • Medicare
   • Open Houses
   • Federal Regulations
   • Student Enrollment
   • Performance Evaluations
   • Business Development

   Check all skills

   Responsibilities:

   • Manage all admissions and discharge paperwork, Medicare and Medicaid eligibility research, and resident and family meetings.
   • Assist with provider understanding of Medicare guidelines that govern admission and reimbursement to facility.
   • Collaborate with emergency department case managers regarding alternative options for patients that do not meet admission criteria.
   • Provide on site screening of patients ensuring all admissions are properly assess medically and financially for the facility.
   • Collaborate with faculty on effective promotion of departmental programs and select applicant evaluations, including early admission and merit scholarship applicants.
   • Maintain institutional and admission processing confidentiality.

3. Make a budget

   Including a salary range in your admissions manager job description is one of the best ways to attract top talent. An admissions manager can vary based on:

   • Location. For example, admissions managers' average salary in arkansas is 37% less than in connecticut.
   • Seniority. Entry-level admissions managers 47% less than senior-level admissions managers.
   • Certifications. An admissions manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an admissions manager's salary.

   Average admissions manager salary

   $60,948yearly

   $29.30 hourly rate

   ---

   Entry-level admissions manager salary

   $44,000 yearly salary

   Updated December 19, 2025

4. Writing an admissions manager job description

   A good admissions manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an admissions manager job description:

   Admissions manager job description example

   Lookout…Here We Grow Again!
   
   COME BUILD YOUR CAREER WITH VIBRA+ERNEST!
   
   Our culture fosters engagement, diversity and advocacy. Our goal is to empower our employees and support them in their professional growth while leading them on a path to success within our organization.
   
   NEW HOSPITAL START UP!
   
   Sacramento Rehabilitation Hospital is seeking an Admissions Manager to join our team!
   
   Sacramento Rehabilitation Hospital, located in Sacramento, CA is a 50 bed inpatient rehab providing rehabilitative services to people recovering from disabilities caused by injuries or illnesses. We help our patients regain their physical or cognitive abilities so they can return home at their highest level of independence. As a smaller, specialized hospital, we offer an opportunity to work in a fast-paced and friendly work environment where you really get to know your patients and their families.
   
   Nationally Recognized: Our hospital has been ranked in the Top 10% nationally for rehabilitative care and has earned The Joint Commission's advanced stroke certification.
   
   Qualifications/Skills :
   
   * Associate's Degree required.
   * Minimum three (3) years of healthcare experience required.
   * Knowledge of Medicare, Medicaid, and insurance procedures required.
   
   Additional Qualifications/Skills :
   
   * Bachelor's Degree preferred.
   * Case Management/Discharge Planning experience preferred.
   * Supervisory experience preferred.
   * Knowledge of general admission procedures and basic office procedures, practices and equipment preferred.
   * Ability to project a professional image.
   * Knowledge of regulatory standards and compliance requirements.
   * Strong organizational, prioritizing and analytical skills.
   * Ability to make independent decisions when circumstances warrant.
   * Working knowledge of computer and software applications used in job functions.
   * Freedom from illegal use of and effects of use of drugs and alcohol in the workplace.
   
   Per California Health Care Worker Vaccine Requirements, all employees must be fully vaccinated against COVID-19 or be approved for a valid religious or medical exemption. Anyone hired by the company must provide proof of their COVID-19 vaccine before they can begin employment or request and be approved for a valid religious or medical exemption. Unvaccinated employees on an approved exemption must submit to twice weekly COVID-19 testing and wear a respirator at all times while in the facility.
   
   At Sacramento Rehab, our patients are family. Healthcare is constantly evolving, our growing organization is devoted to ensuring that each person in our care feels safe. Our world-class team of driven, passionate healthcare professionals are always focused on service excellence and providing top quality care at the bedside.
   
   CLICK HERE TO CHECK OUT OUR WEBSITE!
   
   If you share our values, we want to hear from you!

   Copy this example

   

5. Post your job

   There are a few common ways to find admissions managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your admissions manager job on Zippia to find and recruit admissions manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with admissions manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new admissions manager

   Once you've decided on a perfect admissions manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new admissions manager first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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