How To Write A Motivation Letter (With Examples)

In 2026, motivation letters remain essential for applications to graduate programs, internships, and volunteer opportunities. These letters provide insight into your enthusiasm for the role and allow you to share details that may not be captured in your resume or application. Think of motivation letters as tailored cover letters for unpaid positions.

Crafting a compelling motivation letter can significantly enhance your chances of acceptance. Whether you’re preparing to apply for an academic program or a volunteer role, this guide will provide you with the tools to write an impactful motivation letter.

Key Takeaways:

• A motivation letter is typically included with applications for graduate programs or volunteer positions.

• It is usually a one page document outlining your skills and interest in the opportunity, similar to a cover letter for unpaid positions.

• Your motivation letter often serves as the first impression the program has of you, so aim to make a positive impact.

• The structure of a motivation letter mirrors that of an essay, including an introduction, a body with examples of your qualifications, and a conclusion that summarizes your main points.

What is a Motivation Letter?

A motivation letter provides you the opportunity to express your professional, personal, or educational motivations for applying to a program. It is submitted alongside other components of your application, such as questionnaires, recommendations, and your resume, while allowing you to infuse personality into your application.

Typically, you will submit a motivation letter when applying for graduate programs, master’s degrees, or other educational opportunities. It is uncommon to be asked for a motivation letter when applying for paid positions.

Sometimes referred to as motivational letters or statements of purpose, it’s advisable to follow this guide for those letters as well.

How to Write a Motivation Letter

When composing a motivation letter, consider your motivations for applying, create an outline, and proofread your final draft. Since motivation letters are brief, any mistakes can be glaring to the reader, and you want to make a strong impression.

1. Consider Your Motivation. Reflect on your reasons for applying. Your letter should articulate why you are interested in the program and what makes you a suitable candidate.

2. Create an Outline. Organizing your thoughts through an outline can help structure your motivation letter. Ensure your motivations are clearly conveyed throughout the letter.

3. Add a Heading. While online submissions may not require a traditional heading, include your contact information, the program’s name, and the date if submitting in print.

4. Write an Introduction. Your introduction should summarize the main points of your letter. If writing the introduction proves challenging, you might draft it after completing the body of the letter.

5. Develop the Body Paragraphs. This section should detail your reasons for applying and your potential contributions to the program. Aim for two to three paragraphs that include personal anecdotes to illustrate your passion.

6. Conclude the Letter. Reiterate your motivation and potential fit for the program. Thank the reader for their time and offer to provide additional information if needed.

7. Proofread. Review your letter for errors or inconsistencies. If possible, have someone else read it, as they may spot mistakes you missed. Taking a short break before proofreading can help you catch errors more easily.

What to Include in a Motivation Letter

There are standard elements to include in a motivation letter. Ensure your letter is well-structured, featuring a heading, introduction, body paragraphs, and a conclusion.

1. Standard Format. Use standard formatting, such as 1-inch margins and spacing between paragraphs. Following instructions demonstrates attention to detail.

2. Heading. Depending on the submission guidelines, include your name, address, and phone number to facilitate communication.

3. Introduction Paragraph. Introduce yourself and explain your interest in the program. Provide context about why you are applying to this specific opportunity.

4. Body Section. In this section, delve into your experiences and qualifications. Highlight relevant skills and how they align with the program’s goals.

5. Conclusion Paragraph. Summarize what makes you a strong candidate and express your enthusiasm for the program. Keep it concise while reiterating your key points.

6. Sign Off. Conclude with a professional closing, such as “Sincerely” or “Best Regards,” to maintain an appropriate tone.

Motivation Letter Examples

Example #1:

Example #2:

Tips for Writing a Motivation Letter

While motivation letters vary in style, following these tips can help you stand out:

• Align with Program Requirements. Review the program’s admission criteria and align your skills with their expectations. Demonstrating your research shows commitment.

• Avoid Jargon. Keep your letter clear and accessible, regardless of the reader’s expertise.

• Show Enthusiasm. Use this opportunity to discuss why you are drawn to this specific program and how it aligns with your career goals.

• Think Ahead. Mention your future plans after completing the program to demonstrate your long-term vision.

• Let Your Personality Shine. Showcase your personal attributes and soft skills in addition to your qualifications.

• Follow Guidelines. Adhere to any specified format or length requirements, which reflects your attention to detail.

• Highlight Your Strengths. Focus on your accomplishments and skills rather than personal challenges.

• Personalize the Salutation. Address the letter to a specific person if possible, enhancing the personal touch.

• Be Concise. Keep your letter to a single page, ensuring clarity and brevity for busy reviewers.

• Maintain a Professional Tone. Write in a formal style to convey your seriousness about the application.

• Be Original. Share unique experiences or skills that distinguish you from other candidates.

• Seek Feedback. Have a friend review your letter for content and grammar before submission to ensure it’s polished.

Motivation Letter FAQ

1. How long should a motivation letter be?

   A motivation letter should be between 500 and 700 words, typically one page long. Check the specific length requirements for the program to which you are applying.

2. What is the difference between a motivation letter and a cover letter?

   A cover letter typically provides specific examples of your skills and experiences for a job, while a motivation letter focuses on your motivations for applying. Both letters share a similar structure but differ in content based on their purpose.

3. What is a mistake to avoid when writing a motivation letter?

   A common mistake is failing to articulate why you chose the specific program or institution. Ensure you communicate your motivations clearly and avoid addressing the letter to the wrong person.

References

1. International Hellenic University – What Is a Motivation Letter?

2. EDUNation – How to Write a Good Motivation Letter

Author

Amanda Covaleski

Amanda is a writer with experience in various industries, including travel, real estate, and career advice. After taking on internships and entry-level jobs, she is familiar with the job search process and landing that crucial first job. Included in her experience is work at an employer/intern matching startup where she marketed an intern database to employers and supported college interns looking for work experience.