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Securing a strong job reference can significantly influence your chances of landing your desired position. Choosing the right person to vouch for your skills and experience is paramount.
In this article, we’ll explore the best practices for requesting a reference, provide examples of how to ask, and discuss the importance of following up after your request.
Key Takeaways:
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Your potential employer seeks confirmation of your qualifications and fit for the role, so select your references wisely.
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Generally, it’s advisable to avoid asking friends or family to serve as your references.
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Always obtain permission from someone before listing them as a reference.
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Make sure to follow up with your references to express gratitude for their assistance.
How to Ask for a Reference: In Person, by Email, or on the Phone
When requesting a reference, the format you choose can vary based on your relationship with the person and your comfort level. While there are no strict rules, consider the following:
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If you interact with someone frequently, asking in person can be both practical and comfortable.
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For those you don’t see regularly, a phone call or email is perfectly acceptable. While it may have felt impersonal in the past, email is now a common method for such requests.
If you wish to keep your job search discreet—especially if you’re currently employed and prefer not to alert your employer—avoid asking for references from colleagues at your current job. If you do ask someone you trust, be cautious about using email, as it could be monitored by HR.
How to Ask for a Reference
Now that we’ve established the appropriate medium for your request, let’s delve into the key aspects of asking for a job reference.
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Choose your reference wisely. This step is crucial, as you need to ensure the individual can positively endorse your skills and work ethic. Consider whether they are credible and unlikely to engage in office gossip. Put yourself in the employer’s position—would you trust this person’s opinion?
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Ask in advance. This is a critical aspect of the process. Assuming that someone will give you a strong recommendation without prior discussion can come off as unprofessional. It’s essential to approach this respectfully to maintain a positive impression with both your reference and potential employer.
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Be respectful and avoid assumptions. Don’t presume that anyone will automatically agree to be your reference. Even if you’ve been a stellar employee, they may have reasons for declining. Therefore, ask respectfully and be prepared for any answer.
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Follow up. If you haven’t received feedback about the job, it’s appropriate to check in with your reference to see if they’ve been contacted. This is also a great opportunity to thank them if you receive a job offer.
Example Email Asking for a Reference
Dear Sabrina,
I hope this message finds you well and that everything is going smoothly at your organization.
I am currently seeking a new position as a content strategist and wanted to ask if you would feel comfortable providing me with a positive reference, given your familiarity with my skills and qualifications.
Having worked under your supervision for several years, I believe you could offer potential employers valuable insights into my abilities. If you feel you can support me in this way, I would greatly appreciate it.
I’ve attached my resume, cover letter, and the job description for your reference. If you need any further information to assist in your recommendation or have a preferred method of contact, please let me know.
Thank you for considering my request, and I look forward to your response.
Best regards,
Johnny Bravo
Refer to the following example when collecting reference information.
Ms. Jane Doe, Vice President of Human Resources
222 Business Drive
Albuquerque, NM 87101
janedoe@email.com
(555) 123-4567
What Is a Job Reference?
When employers request references, they seek individuals who can speak to your professional qualifications and suitability for the role. While you want positive endorsements, relying on family or friends may not lend credibility. Instead, consider professional acquaintances who can genuinely attest to your abilities.
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Even if you’re applying for your first job and still in high school, consider asking teachers, guidance counselors, coaches, or other individuals who can speak to your character while maintaining a professional distance.
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In some cases, employers may request your references’ names, titles, and contact information, or they may inquire about your relationship with them, typically involving your direct supervisor or a colleague.
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While standard references typically only require permission to use someone’s name, some employers may request letters of recommendation, which necessitate more effort from your reference. If asked for a letter, ensure the person can positively speak to your work habits and achievements, and that they have the capacity to follow through.
Following Up After Asking for a Reference
It’s good practice to send thank-you notes or emails after someone agrees to help you. Keep your references informed once they are contacted so they can prepare to provide feedback. If you secure the job, whether or not you do, inform them of the outcome and express your gratitude. This fosters positive relationships and shows appreciation for their support.
Maintaining strong professional relationships is vital; you never know when you may need to rely on these connections again.
How to Ask for a Reference FAQ
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Why do you need a job reference?
The primary reason for needing a job reference is to verify the truthfulness of candidates, especially as resumes can be misleading. While many can find someone to endorse them, it’s much harder to secure a reference from someone who will misrepresent your work. References also provide valuable perspectives that can reveal discrepancies between what you present and your actual performance.
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How do you ask for a reference if you’ve quit?
Approach your former employer politely and professionally. Express your appreciation for your time there and indicate that you’d value their support as a reference. While they may decline, it’s worth asking.
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How do you ask for a job reference if you’ve never had a job?
If you’re new to the job market, consider asking teachers, counselors, coaches, or leaders from organizations you’ve participated in for references. Employers appreciate seeing that you can provide credible contacts. Remember to ask professionally and express gratitude to anyone who agrees to help.
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How do you ask for a reference if you’ve been fired?
If you’re being let go due to downsizing or similar reasons, maintain professionalism and ask if they’d be willing to provide a reference. In cases where the termination is due to performance issues, it may be best to refrain from requesting a reference.
Author
Kristin Kizer is an award-winning writer, television and documentary producer, and content specialist who has worked on a wide variety of written, broadcast, and electronic publications. A former writer/producer for The Discovery Channel, she is now a freelance writer and delighted to be sharing her talents and time with the wonderful Zippia audience.
