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An employee handbook is a comprehensive document that outlines an organization’s policies, procedures, practices, and rules. It sets expectations for employee behavior and provides guidance on how to handle different situations in the workplace.
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How to make an employee handbook
When crafting an Employee Handbook, several important steps should be taken:
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Identify the key policies and procedures that need to be communicated to your employees.
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Arrange your handbook in a logical and easy-to-read manner, starting with general company information and moving into more specific topics like leave policies, benefits, and disciplinary procedures.
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Ensure all policies comply with national and local regulations, and consult with a legal representative if needed.
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Include an acknowledgement form as the last page of the handbook where employees can sign to confirm they have read, understood, and agree to abide by the policies outlined.
How to use an employee handbook template
A template can simplify the process of creating an Employee Handbook as it typically includes commonly used sections, and you can add or adjust them according to your business needs. Fill in each section with specific information about your company’s policies and directives. Always review and personalise the wording to ensure that it accurately reflects your company culture and complies with your local laws.
Employee handbook FAQ
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Is it mandatory to have an employee handbook? No, an employee handbook is not legally mandatory in most jurisdictions. However, having an employee handbook is considered best practice as it provides clear communication of company rules and expectations, and can serve as a reference guide for both employers and employees.
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How often should an employee handbook be updated? An employee handbook should be reviewed and updated at least once every year, or whenever there are significant changes in your company policies or applicable laws.
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What should you do if an employee doesn’t sign the acknowledgement form? If an employee doesn’t sign the acknowledgement form, you should discuss the issue directly with them to understand their concerns. You may decide to take further action if an agreement cannot be reached.
Author
Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.
