How to Respond to a Job Rejection Email (With Examples)

Job Offer And Requirements

Receiving a job rejection email can be disheartening, especially if you had high hopes for the position. Many candidates feel the urge to move forward with their job search immediately, often overlooking the importance of a thoughtful response.

While it may be tempting to ignore the rejection altogether, taking the time to respond professionally can open doors to future opportunities and maintain valuable connections in your field.

In This Article

Skip to section

Reasons to Respond to a Job Rejection Email
4 Steps for Crafting a Response to a Job Rejection Email
What to Include in Your Response
Examples of Rejection Follow-Up Emails
Sign Up For More Advice and Jobs

Reasons to Respond to a Job Rejection Email

Many job-seekers might question the value of responding to a rejection email, thinking, “Why bother thanking them for not choosing me?” Here are several compelling reasons to consider reaching out:

Demonstrates professionalism. Even though you were not selected for the role, thanking the hiring manager shows your professionalism. Maintaining a respectful demeanor can leave a lasting impression.
Keeps you in consideration for future roles. Just because you weren’t hired now doesn’t mean you won’t be in the future. By expressing gratitude, you position yourself as a candidate worth remembering when new opportunities arise.
Expands your professional network. Engaging with individuals in your industry, even after a rejection, strengthens your professional network. The connections you make during the application process can become valuable contacts down the line.
Opens doors if the selected candidate doesn’t work out. If the person who was hired doesn’t meet expectations or leaves the position, the employer may remember you as a strong candidate who took the time to respond thoughtfully.

4 Steps for Crafting a Response to a Job Rejection Email

Responding to a job rejection email doesn’t need to be overly formal, but it should still follow a clear structure:

Start with gratitude. Thanking the hiring manager for their time and consideration, despite the disappointment, demonstrates maturity and professionalism. Acknowledge the effort they put into the hiring process.
Express your disappointment. Briefly mention your disappointment at not securing the role. This shows your enthusiasm and genuine interest in the position without dwelling on negativity.
Reiterate your interest in the company. If you still have a desire to work with the organization, convey this in your message. This keeps you on their radar for future opportunities.
Request feedback. If you’re unsure why you weren’t selected, politely ask for feedback on your application or interview. This can provide you with valuable insights for future applications.

What to Include in Your Response

Respectful tone. Your response should reflect a tone of respect and professionalism. Avoid sounding entitled or negative.
Proper email format. Even though the stakes are lower than in previous communications, maintain a professional email format to ensure clarity and professionalism.
Thankfulness. Appreciate the company for their time and consideration. Acknowledging their efforts can leave a positive impression.
Your contact information. Include your contact details to facilitate future communication should another opportunity arise.

Examples of Rejection Follow-Up Emails

Example #1

Subject Line: Avery Cohen – High School Mathematics Teacher Position

John Tollson
Education Administrator
JTollson@BermontHS.org
Bermont High School
(827)-648-8843

Dear Mr. Tollson,

Thank you for promptly informing me of your decision. I appreciate the opportunity to interview for the mathematics teaching position at Bermont High School and enjoyed learning about your school and its educational system.

While I am disappointed to hear of my rejection, I hope you will keep my resume on file for future openings.

I would also appreciate any feedback you could provide regarding my interview performance.

Thank you once again.

Best Regards,

Avery Cohen
AveryCohen@gmail.com
(472)-247-5581

Example #2

Subject Line: Jamie Hansen – Job Rejection

Matthew Moore
MatthewMoore@WinstonDental.Co
Office Manager
Winston Dental Company
(573)-583-2845

Dear Mr. Moore,

Thank you for notifying me about the decision regarding the office receptionist position. I appreciate your consideration for this role at Winston Dental Company.

While I am saddened to learn I was not chosen, I understand the competition was strong. Please keep me in mind for future positions.

If time permits, I would be grateful for any feedback on my application and interview.

Thanks again, and best wishes to you and Winston Dental Company.

Sincerely,

Jamie Hansen
JamieHansen@gmail.com
(473)-183-6322

Example #3

Subject Line: Application Rejection for Graphic Design Internship – Eliott Rogers

Stacy Wilson
StacyWilson@AmazingDesign.com
Human Resources Manager
Amazing Design Corporation
(572)-348-5729

Dear Mrs. Wilson,

Thank you for the timely notification regarding my application for the graphic design internship. I am grateful for the opportunity to interview with Amazing Design Corporation.

While I am disappointed not to be selected, I hold your company in high regard and hope to be considered for future openings. I would also appreciate any constructive feedback regarding my application process, as I am still gaining professional experience.

Thank you for your time.

Best Wishes,

Eliott Rogers
EliottRogers@gmail.com
(472)-184-1935

Job Offer And Requirements

Never miss an opportunity that’s right for you.

Author

Sky Ariella

Sky Ariella is a professional freelance writer, originally from New York. She has been featured on websites and online magazines covering topics in career, travel, and lifestyle. She received her BA in psychology from Hunter College.

Create Resume