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In any professional setting, keeping a record of what is discussed in meetings is crucial for tracking progress, maintaining accountability, and facilitating clear communication. This guide will break down how to use our meeting minutes template for Word and detail exactly what it should include.
What is a meeting minutes template?
A meeting minutes template is a document used to record key discussions, decisions, and actions that happen during a meeting. It helps attendees and those who couldn’t attend to keep track of what was discussed and what needs to be done next.
What should be included in a meeting minutes template?
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Date, time and venue. These are basic details about when and where the meeting took place.
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Attendees. A list of who was present at the meeting, along with their roles or titles.
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Agenda items. A record of what was discussed in the meeting, in the order the topics were brought up.
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Decisions. Any decisions or resolutions that were made during the meeting.
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Action items. Tasks or activities that were assigned to individuals or teams.
Types of meeting minutes templates
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Team meeting. This template is suitable for general team meetings, it includes sections for team updates, project discussion, and future plans.
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Project meeting. This template is specially designed for project-based discussions, including project updates, problem-solving discussions, and tasks assignments.
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Weekly meeting. This template is used for regular weekly meetings, and may include updates since the last meeting, current tasks and upcoming tasks for the next week.
Author
Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.
