A reference letter, also known as a letter of recommendation, is a document in which the writer assesses the capabilities, skills, and qualities of the person being recommended in terms of that individual’s ability to perform a specific function or task. They are most commonly used in the hiring process to validate that a candidate has the necessary experience or skills.
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How to make a reference letter
Creating a reference letter can be simplified into a few key steps:
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Begin by determining the appropriate format for your letter. This can depend on the specifics of the job or program the individual is applying for.
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Next, in your letter, state your relationship with the individual you are recommending and how long you have known them.
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Thirdly, make sure to highlight the individual’s skills, qualifications and accomplishments that are relevant to the position they are applying for.
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Finally, include your contact information and wrap up your letter in a positive and enthusiastic tone.
How to use a reference letter template
Using a template can greatly help in crafting a reference letter:
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Find a suitable reference letter template – plenty are available for free online.
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Once you’ve selected your template, read through it carefully to ensure it suits your needs.
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Start to fill in the template, replacing the placeholder text with your own information.
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Ensure that the letter still sounds natural and personal, despite coming from a template.
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Finally, proofread the letter before sending it off, looking for any grammatical errors or awkward phrasings.
Reference letter FAQ
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Who should write a reference letter? Anyone who can attest to your academic or professional skills or achievements can write a reference letter. This can include teachers, employers, or colleagues.
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How long should a reference letter be? A reference letter should be no longer than one page. It should briefly summarize the individual’s accomplishments and skills in a concise manner.
Author
Matthew Zane is the lead editor of Zippia's How To Get A Job Guides. He is a teacher, writer, and world-traveler that wants to help people at every stage of the career life cycle. He completed his masters in American Literature from Trinity College Dublin and BA in English from the University of Connecticut.
