How to hire an assistant & event manager

How to hire an assistant & event manager, step by step

Here's a step-by-step assistant & event manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant & event manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant & event manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the assistant & event manager you need to hire. Certain assistant & event manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an assistant & event manager to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an assistant & event manager that fits the bill.

   This list presents assistant & event manager salaries for various positions.

   Type of Assistant & Event Manager	Description	Hourly rate
   Assistant & Event Manager	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$10-27
   Site Coordinator	A site coordinator is responsible for organizing special events and programs based on a client's specifications or a business's needs. Site coordinators ensure that the plan will go well by monitoring their resources, coordinating with third-party services, researching the best settings, finalizing the list of attendees, and managing the budget goals... Show more	$12-26
   Conference Coordinator	A conference coordinator organizes professional gatherings and meetings according to a client's needs and preferences. There are also instances where they may plan reunions, parties, and other events... Show more	$15-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Event Planning
   • Event Management
   • Event Coordination
   • Travel Arrangements
   • Expense Reports
   • Facebook
   • Corporate Events
   • Customer Satisfaction
   • Event Logistics
   • Press Releases
   • Trade Shows
   • Audio Visual
   • PowerPoint
   • Calendar Management

   Check all skills

   Responsibilities:

   • Create a list of invitees for the events, ensuring that invitations are deliver and managing the RSVP list.
   • Develop agenda and itinerary, organize and procure all speaker biographies and materials and logistics for successful program execution.
   • Co-developed marketing collateral and media programming for NBA events.

3. Make a budget

   Including a salary range in your assistant & event manager job description is a great way to entice the best and brightest candidates. An assistant & event manager salary can vary based on several factors:

   • Location. For example, assistant & event managers' average salary in arkansas is 58% less than in connecticut.
   • Seniority. Entry-level assistant & event managers earn 61% less than senior-level assistant & event managers.
   • Certifications. An assistant & event manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant & event manager's salary.

   Average assistant & event manager salary

   $35,636yearly

   $17.13 hourly rate

   ---

   Entry-level assistant & event manager salary

   $22,000 yearly salary

   Updated January 19, 2026

4. Writing an assistant & event manager job description

   An assistant & event manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an assistant & event manager job description:

   Assistant & event manager job description example

   Join us for this incredible opportunity to be part of our team as an Assistant to Association Manager at Destination Residences Hawaii located in Wailea, Hawaii. Not only will you be part of a rock-star team, but you'll get to be part of a company that has been named Fortune's "100 Bess Companies to Work For" in the United States for the 9th year in a row, ranking 16 th in 2021, 36 th among 500 companies on Forbes' 2022 America's Best Large Employers, and one of Forbes' 2022 Halo 100!
   
   Destination Residences Hawaii is a premier vacation rental property management company with prestigious resorts on Maui, Kauai and the Island of Hawaii: defined by people with genuine purpose, pride and sense of place. In 2019, we joined the Hyatt family. Hyatt is a global hospitality company with 20 premier brands and more than 900 hotel, all-inclusive, and wellness resort properties in 65 countries across six continents.
   **We offer excellent benefits:**
   
   · Free room nights, Discounted and Friends & Family Room Rates at Hyatt Properties around the world ( _The best in the industry_ )
   
   · Medical, Prescription, Dental and Vision Insurance
   
   · 401K with company match
   
   · Start earning PTO (Paid Time Off) on your first day of work
   
   · Employee Discounted Stock Purchase Plan
   
   · Discounts at various retailers - Apple, AT&T, Verizon, Headspace and many more
   
   **Qualifications:**
   
   **Qualifications:**
   
   The Assistant to Association Manager provides assistance and general administrative support for the Association manager and other key leaders. The Assistant to Association Manager possesses a friendly demeanor, customer service and problem-solving skills, ability to learn new computer programs, and effectively prioritize projects and tasks in a timely manner. The Assistant to Association Manager supports in areas of compiling information, drafting correspondence, data input, and responding to owner emails and calls.
   
   · Takes pride in a great job done
   
   · Two -three years prior administrative assistant experience
   
   · Excellent written and verbal communication skills
   
   · Detail-oriented with strong multitasking and organizational skills
   
   Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
   
   **Primary Location:** US-HI-Lahaina
   
   **Organization:** Lahaina Shores Beach Resort - Maui
   
   **Pay Basis:** Yearly
   
   **Job Level:** Full-time
   
   **Job:** Hotel Operations
   
   
   Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.

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5. Post your job

   There are various strategies that you can use to find the right assistant & event manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your assistant & event manager job on Zippia to find and recruit assistant & event manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting assistant & event managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant & event manager

   Once you have selected a candidate for the assistant & event manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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