How to hire an assistant shipping manager

How to hire an assistant shipping manager, step by step

Here's a step-by-step assistant shipping manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant shipping manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant shipping manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your assistant shipping manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an assistant shipping manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect assistant shipping manager also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of assistant shipping manager salaries for various roles:

   Type of Assistant Shipping Manager	Description	Hourly rate
   Assistant Shipping Manager	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$12-18
   Receiver	A receiver is responsible for confirming receipt of items delivered from distribution centers to the warehouse. Receivers carefully evaluate order invoices, ensuring the correct quantity of the items, and inspect the merchandise for any possible mislabeling and defects... Show more	$12-18
   Traffic Coordinator	A traffic coordinator is responsible for monitoring the operations of various departments within a company, ensuring the timely submission of project deliverables to meet clients' demands and attain their highest satisfaction. Traffic coordinators evaluate production schedule, including the delivery of materials and proper allocation of resources, and identify areas of improvement on the workflow to avoid delays in production... Show more	$13-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Safety Procedures
   • Inventory Control
   • Purchase Orders
   • Delivery Truck
   • Outbound Shipments
   • LTL
   • Load Trucks
   • Warehouse Operations
   • EDI
   • Logistics
   • Customer Orders
   • Customer Satisfaction
   • DOT
   • International Shipments

   Check all skills

   Responsibilities:

   • Manage EDI process for largest companies.
   • Deliver packed items to USPS.
   • Maintain WMS system (MAPICS) on a daily basis.
   • Coordinate the logistics of loading and unloading of PTL and FTL shipments.
   • Procure and schedule logistics resources to minimize costs and ensure positive client experience.
   • Load trailers for outbound when need, full trailers, LTL's and containers.

3. Make a budget

   Including a salary range in your assistant shipping manager job description is a great way to entice the best and brightest candidates. An assistant shipping manager salary can vary based on several factors:

   • Location. For example, assistant shipping managers' average salary in south dakota is 33% less than in oregon.
   • Seniority. Entry-level assistant shipping managers earn 33% less than senior-level assistant shipping managers.
   • Certifications. An assistant shipping manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant shipping manager's salary.

   Average assistant shipping manager salary

   $15.52hourly

   $32,277 yearly

   ---

   Entry-level assistant shipping manager salary

   $26,000 yearly salary

   Updated January 29, 2026

4. Writing an assistant shipping manager job description

   An assistant shipping manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an assistant shipping manager job description:

   Assistant shipping manager job description example

   *Overview:*
   
   The Shipping & Receiving Assistant II verifies that materials received match those ordered in both type and quantity; routes incoming items to the appropriate department, storerooms or other location; prepares and maintains shipping records; participates in the preparation, assembly, and/or shipping of outgoing merchandise or material; rejects damaged goods or materials and corresponds with shipper to adjust damages or shortages. Acts as the trainer for the Shipping & Receiving Assistant I in their job duties. Provides warehouse services assigned through safe, efficient, cost effective and accurate handling of customer products.
   
   *Responsibilities:*
   
   This position is responsible for, but not limited to, the following:
   
   * Communicates with carriers/drivers, warehouse/office personnel and customers regarding shipment and receipt of product.
   * Assists in the scheduling of receiving times, assigns truckers doors, assigns receiving numbers and prepares blind tally.
   * Checks outbound / inbound orders for accuracy and proper signatures, i.e., picked by and checked by truck driver; for over, short and damage reports for receipts.
   * Directs and controls driver traffic and access to warehouse, restrooms, etc/./
   * Checks documents for proper and complete information; signs freight bills. Checks driver identification and notes driver's license number on bill of lading. Accepts checks or money orders for C.O. D. orders and notes same on bill of lading.
   * Maintains log for accurate records of all product movement for inbound, outbound, staged orders and yard management.
   * Assists in the scheduling of shipping times.
   * Assists with rechecks, verifications, cycle counts and audits.
   * Checks product as required by supervisor.
   * Controls completion of UPS pickup record book.
   
   *Key Results:*
   
   * Apply the APL Logistics Continuous Improvement (ACI) Model for operational efficiency to improve business process, increase proficiency and increase efficiency through waste elimination.
   * Apply the 5S Lean methodology to sustain a safe, clean and orderly facility.
   * Position requires the incumbent's performance to meet and occasionally exceed standards as set by the company for safety, quality, food safety, sanitation, productivity and customer services.
   
   *Qualifications:*
   
   * High School diploma or equivalent required
   * Basic computer skills required
   * Two (2) years of warehouse experience including at least one year in shipping/receiving required
   * Familiarity with shipping/receiving operations and procedures required.
   * Familiarity with personal computers required.
   * Ability to read and comprehend basic instructions, to interpret documents such as safety rules, operating and maintenance instructions and procedures
   * Ability to write legibly
   * Must have good math skills
   * Ability to make decisions on customer acceptance based on past experience and fitness for use
   * Data entry skills and 10 key
   * Good interpersonal skills
   * Good verbal and written communication skills
   * Ability to communicate in a professional and positive manner
   * Language Skills - English
   * Must have attention to detail for continuous mental and visual attention
   * Team Player
   
   *Additional Knowledge, Skills, & Abilities*
   
   * Action Oriented preferred
   * Teamwork - showing a commitment to teamwork and collaboration.
   * Respect - extending dignity and respect to all people.
   * Integrity - fostering trust and a positive work environment.
   * Innovation - bringing creativity to the workplace.
   * Customer Focus - achieving Company, department, and personal goals through a strong customer focus.
   
   **Job:** **Logistics*
   
   **Organization:** **Operations*
   
   **Title:** *Asst II, Shipping/Receiving (CLS) (2nd Shift) - Stockton CA*
   
   **Location:** *CA-Stockton*
   
   
   The company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants for employment. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age (40 and over), medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.

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5. Post your job

   There are a few common ways to find assistant shipping managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your assistant shipping manager job on Zippia to find and recruit assistant shipping manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting assistant shipping managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant shipping manager

   Once you've decided on a perfect assistant shipping manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new assistant shipping manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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