How to hire an assistant to executive producer

How to hire an assistant to executive producer, step by step

Here's a step-by-step assistant to executive producer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an assistant to executive producer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new assistant to executive producer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The assistant to executive producer hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an assistant to executive producer to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an assistant to executive producer that fits the bill.

   This list shows salaries for various types of assistant to executive producers.

   Type of Assistant To Executive Producer	Description	Hourly rate
   Assistant To Executive Producer	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$18-37

2. Create an ideal candidate profile

   Common skills:

   • Executive Producers
   • Event Planning
   • Calendar Management
   • Expense Reports
   • Administrative Tasks
   • Proofread
   • Conference Calls
   • Facebook
   • Script Coverage
   • Press Releases
   • ABC
   • PowerPoint
   • Comedy
   • Production Schedules

   Check all skills

   Responsibilities:

   • Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.
   • Maintain social media accounts including facebook, twitter and show website.
   • Develop analog organization systems and digital SharePoint management systems for all administrative actions and the preservation of records for the department.
   • Compile, manage and organize travel and expense reports processing and submitting reports using PeopleSoft for reimbursement.

3. Make a budget

   Including a salary range in your assistant to executive producer job description is a great way to entice the best and brightest candidates. An assistant to executive producer salary can vary based on several factors:

   • Location. For example, assistant to executive producers' average salary in mississippi is 57% less than in new york.
   • Seniority. Entry-level assistant to executive producers earn 51% less than senior-level assistant to executive producers.
   • Certifications. An assistant to executive producer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an assistant to executive producer's salary.

   Average assistant to executive producer salary

   $54,767yearly

   $26.33 hourly rate

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   Entry-level assistant to executive producer salary

   $38,000 yearly salary

   Updated January 23, 2026

4. Writing an assistant to executive producer job description

   A job description for an assistant to executive producer role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an assistant to executive producer job description:

   Assistant to executive producer job description example

   Job DescriptionKey Responsibilities:
   Assist Executive Producers in all needs
   Coordinate and book travel for executives
   Set meetings on executive calendars/organize their schedules
   Attend daily team meetings
   Research facts and information to support script writing
   Support producers and executive producers with logistics, planning, etc.
   Collect signed releases from talent and distribute to legal department
   Organize scripts, research, and other documents
   Secure footage and photos from third party sources like AP and Getty; work with clearance coordinator to make sure those images are paid for and legally cleared to use in our production
   Travel to various locations to help executive producers and producers execute field shoots
   Prepare and print pertinent documents for show hosts and executive producers
   Coordinate with a variety of departments to help executive producers ensure
   Help assist needs for our podcast channel including posting weekly episodes and recording ads with voice over talent
   Format ideas into presentations in PowerPoint
   Generate ideas for show content based on programming needs
   
   Requirements:
   Bachelor's degree in a related discipline or equivalent work experience
   3-5 years of experience as an admin for TV executive(s)
   Hands on production experience in television, web video or related medium a plus
   Reasonable flexibility in schedule (we respect work/life balance but sometimes must accommodate host's limited recording availability)
   Must be digital savvy by researching talent, trends and emerging stories.
   Must be proficient in Google docs, Microsoft Suite, Zoom, etc
   Must be able to communicate effectively verbally, in writing and in person.
   Able to work well with team members in a fast-paced environment, able to work weekends.
   
   Desired Characteristics
   Experience working in a fast-paced environment with multiple projects and deadlines
   Passionate self-starter with high-level of initiative, strong sense of ownership and a disciplined approach to quality and its effect on the intended audience.
   Must possess a curiosity and passion for OWN's content
   Exceptional project management and organizational skills
   Experience with high profile talent
   Strong interpersonal, written and verbal communication and critical thinking skills
   Social media management abilities
   Ability to meet all deadlines while working independently
   Keen attention to detail

   Copy this example

   

5. Post your job

   To find assistant to executive producers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any assistant to executive producers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level assistant to executive producers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your assistant to executive producer job on Zippia to find and recruit assistant to executive producer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit assistant to executive producers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new assistant to executive producer

   Once you've found the assistant to executive producer candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new assistant to executive producer. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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