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How to hire a certified instructor

Certified instructor hiring summary. Here are some key points about hiring certified instructors in the United States:

  • In the United States, the median cost per hire a certified instructor is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new certified instructor to become settled and show total productivity levels at work.

How to hire a certified instructor, step by step

To hire a certified instructor, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a certified instructor:

Here's a step-by-step certified instructor hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a certified instructor job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new certified instructor
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    Before you start hiring a certified instructor, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them a certified instructor to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a certified instructor that fits the bill.

    This list presents certified instructor salaries for various positions.

    Type of Certified InstructorDescriptionHourly rate
    Certified InstructorCareer and technical education teachers instruct students in various technical and vocational subjects, such as auto repair, healthcare, and culinary arts. They teach academic and technical content to provide students with the skills and knowledge necessary to enter an occupation.$16-43
    Adjunct FacultyAdjunct faculty is the collective term for adjunct professors or lecturers. The adjunct faculty teaches students based on the limited-term of their contract... Show more$21-73
    Teacher-In-TrainingA teacher-in-training is a teaching professional who offers technical teaching assistance to teachers in developing effective behavior management and instructional strategies to support student learning. The teacher must collaborate with principals while employing diverse techniques to increase the effectiveness of student learning... Show more$11-26
  2. Create an ideal candidate profile

    Common skills:
    • CPR
    • Course Content
    • Yoga
    • Safety Procedures
    • Curriculum Development
    • Classroom Management
    • Syllabus
    • Training Programs
    • First Aid Aed
    • Training Courses
    • Law Enforcement
    • POI
    • Mathematics
    • Course Materials
    Check all skills
    Responsibilities:
    • Manage a host multi-server Linux operating environment in support of those systems.
    • Develop and execute syllabus, coursework, workshops and final exams.
    • Develop the Estonian core syllabus base on leading current Estonian materials.
    • Become a subject matter expertise (SME) to other agencies.
    • Educate and mentore students to improve their skills in both mathematics and reading.
    • Adhere to DoD regulations and guidelines to ensure all work are performed to standard.
  3. Make a budget

    Including a salary range in your certified instructor job description is one of the best ways to attract top talent. A certified instructor can vary based on:

    • Location. For example, certified instructors' average salary in idaho is 44% less than in california.
    • Seniority. Entry-level certified instructors 63% less than senior-level certified instructors.
    • Certifications. A certified instructor with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a certified instructor's salary.

    Average certified instructor salary

    $55,733yearly

    $26.79 hourly rate

    Entry-level certified instructor salary
    $34,000 yearly salary
    Updated January 29, 2026
  4. Writing a certified instructor job description

    A certified instructor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a certified instructor job description:

    Certified instructor job description example

    Are you looking to combine work, fitness and fun? Are you looking for an opportunity to lead and inspire people? Are you energetic, and enthusiastic about helping people meet their fitness goals? Are you looking for growth opportunities and advancement? Then you should come join our team!

    AS A MEMBER OF THE CRUNCH FITNESS FAMILY YOU WILL RECEIVE:


    • A competitive salary with benefits
    • Complimentary Club membership
    • Employee discounts
    • Flexible schedules
    Certified Small Group Training Instructor Reports to: Group Fitness Coordinator

    Requirements: Maintain valid CPR Certification
    Nationally Accredited Aerobic Certification AFAA, ACE or NASM preferred.
    Valid Yoga or Pilates Certification also acceptable

    Special Skills:
    • Experience teaching exercise classes for clients of all levels
    • Strong customer service skills
    • Good verbal communication


    Responsibilities:
    • Instruct safe and effective exercise classes.
    • Maintain all mandatory education certifications.
    • Follow all instructor sign-in/sign-out procedures.
    • Understand, and follow all policies, procedures, and standards.
    • Demonstrate knowledge of the Crunch brand and model behavior in accordance with Crunch mission statement.
    • Facilitate all member requests or forward to a manager.
    • Maintain professional disposition at all times.
    • Follow all club/facility policies and procedures.
    • Follow all policies and procedures in Employee Handbook.
    • Above description may be subject to change or alteration at any time.

    Meetings:
    • Monthly or Weekly Department Meetings
    • Employee Training Meetings
    Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team.Looking to combine work, fitness and fun? Crunch Fitness is looking for energetic, enthusiastic people that are passionate about health and fitness to join our team. Working at Crunch is more than a job, it’s an opportunity to inspire others to reach their fitness goals. Our ‘No Judgments’ philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for.Crunch is a gym that believes in making serious exercise fun by fusing fitness and entertainment and pioneering a philosophy of No Judgments. Our gyms are packed with the latest state-of-the-art cardio and strength training equipment, weight room, full-service locker rooms with showers, tanning booths, HydroMassage® bed, and an extensive schedule of Crunch’s signature classes including Zumba®, BodyWeb with TRX®, Yoga Body Sculpt, Belly Butt and Thighs Bootcamp, and more.
    Please note: This job description was designed as a summary of the typical function of the job and is not a comprehensive list of all possible job responsibilities. The tasks and duties might differ from those outlined above and other duties, as assigned may be part of the job. Fitness Club Management is an Equal Opportunity Employer Our Company provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability or genetics.
  5. Post your job

    There are a few common ways to find certified instructors for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    To find certified instructor candidates, you can consider the following options:
    • Post your job opening on Zippia or other job search websites.
    • Use niche websites that focus on engineering and technology jobs, such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
    • Post your job on free job posting websites.
  6. Interview candidates

    To successfully recruit certified instructors, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new certified instructor

    Once you have selected a candidate for the certified instructor position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

    Once that's done, you can draft an onboarding schedule for the new certified instructor. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a certified instructor?

Hiring a certified instructor comes with both the one-time cost per hire and ongoing costs. The cost of recruiting certified instructors involves promoting the job and spending time conducting interviews. Ongoing costs include employee salary, training, benefits, insurance, and equipment. It is essential to consider the cost of certified instructor recruiting as well the ongoing costs of maintaining the new employee.

The median annual salary for certified instructors is $55,733 in the US. However, the cost of certified instructor hiring can vary a lot depending on location. Additionally, hiring a certified instructor for contract work or on a per-project basis typically costs between $16 and $43 an hour.

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