How to hire a clinical medical transcriptionist

How to hire a clinical medical transcriptionist, step by step

Here's a step-by-step clinical medical transcriptionist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a clinical medical transcriptionist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new clinical medical transcriptionist
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a clinical medical transcriptionist, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A clinical medical transcriptionist's background is also an important factor in determining whether they'll be a good fit for the position. For example, clinical medical transcriptionists from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents clinical medical transcriptionist salaries for various positions.

   Type of Clinical Medical Transcriptionist	Description	Hourly rate
   Clinical Medical Transcriptionist	Medical laboratory technologists (commonly known as medical laboratory scientists) and medical laboratory technicians collect samples and perform tests to analyze body fluids, tissue, and other substances.	$12-21
   Lead Laboratory Technician	A Lead Laboratory Technician coordinates the operations of a laboratory. They supervise the preparation of specimens for tests, collection of blood, examination of blood samples, and other duties performed by the technician team.	$15-41
   Laboratory Aide	A laboratory aide is primarily responsible for maintaining the cleanliness and order in laboratories, all while performing support tasks for scientists. Their duties revolve around arranging specimens and samples, transporting materials from one laboratory to another, preparing apparatuses and machines, and storing them accordingly... Show more	$9-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Direct Patient Care
   • Patients
   • Clinical Rotations
   • Vital Signs
   • Disease Prevention
   • Catheter
   • Medical Equipment
   • Surgery
   • Pediatrics
   • Patient History
   • Transcription
   • IV
   • Foley Catheters
   • Medication Administration

   Check all skills

   Responsibilities:

   • Manage patient caseload with emphasis in occupational rehabilitation
   • Transcribe EKG, PFT, sleep studies, myocardial stress tests and oximetry studies.
   • Transcribe doctor's medical chart dictations using Dictaphone transcriber and also digital dictation using ExpressScribe.
   • Collaborate and productively communicate with interdisciplinary teams to advocate for patients and implement culturally competent and family-centered care.
   • Gain experience specifically with gastrointestinal disorders and colostomy appliances, as well as cardiac disorders and telemetry heart monitoring.
   • Evaluate patients individually: assess and obtain vitals, document on medical records and report to clinical instructor for evaluation.

3. Make a budget

   Including a salary range in your clinical medical transcriptionist job description is a great way to entice the best and brightest candidates. A clinical medical transcriptionist salary can vary based on several factors:

   • Location. For example, clinical medical transcriptionists' average salary in south carolina is 44% less than in alaska.
   • Seniority. Entry-level clinical medical transcriptionists earn 39% less than senior-level clinical medical transcriptionists.
   • Certifications. A clinical medical transcriptionist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a clinical medical transcriptionist's salary.

   Average clinical medical transcriptionist salary

   $35,428yearly

   $17.03 hourly rate

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   Entry-level clinical medical transcriptionist salary

   $27,000 yearly salary

   Updated December 18, 2025

4. Writing a clinical medical transcriptionist job description

   A clinical medical transcriptionist job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a clinical medical transcriptionist job description:

   Clinical medical transcriptionist job description example

   Who We Are
   Point32Health is a leading health and wellbeing organization, delivering an ever-better personalized health care experience to everyone in our communities. At Point32Health, we are building on the quality, nonprofit heritage of our founding organizations, Tufts Health Plan and Harvard Pilgrim Health Care, where we leverage our experience and expertise to help people find their version of healthier living through a broad range of health plans and tools that make navigating health and wellbeing easier.
   
   We enjoy the important work we do every day in service to our members, partners, colleagues and communities.
   
   Job Summary
   The Medical Cost Innovation-Clinical Program Manager III supports the development and implementation of mid to long-range medical cost initiatives specific to clinical/utilization management and consistent with the goals and operating priorities of the Enterprise Medical Cost Innovation department. Focus areas include but are not limited to, medical cost trend, clinical programs, quality outcomes and program development. The MCI-Clinical Program Manager III is expected to collaborate with the Clinical UM team to develop approaches and work plans to address key issues and root cause drivers, many of which are at an extremely high level of importance to the management of medical cost trend. The end products are often intended for senior leadership and/or strategy teams. The MCI-Clinical Program Manager III supports the Utilization Management and Clinical Operations Team in conducting industry research, benchmarking, and must be skilled at distilling large data sets and content to prepare summary reports and effective presentations. The MCI-Clinical Program Manager III also collaborates with select Strategy and Product Teams, business stakeholders and vendors to develop and implement project plans. The Program Manager III functions as a project manager /advisor on strategic initiatives. MCI-Clinical Program Manager III supports key steering committees and other strategy teams by preparing and presenting summaries of analyses, project status reports and presentations.
   
   Key Responsibilities/Duties - what you will be doing
   Analyze and evaluate industry and local marketplace dynamics to evaluate the current strategic position of Point32Health in respect to population health and clinical operations. Identify strategic opportunities and recommend modifications or proposed strategies and tactics.Coordinate the collection of industry intelligence, including requests for proposals (RFPs) for consultation with industry experts and soliciting vendor presentations.Collaborate with external contacts and participate in senior level strategy teams on corporate strategic initiatives related to population health programs Identify, research, and evaluate strategic opportunities and assimilate disparate industry information and observations into a set of potential opportunities for maintaining industry leadership position and best in class trend. Conduct due diligence on analyses done by consultants and vendors.Prepare and present findings and recommendations to the applicable committee or team. Facilitate evaluation and decision-making with stakeholders.Develop and prepare recommended refinements to strategy/objectives on an as needed basis, but minimally prior to the annual budget process. Propose alternative strategies to achieve strategy/objectives with consideration to cost, ease of implementation, and time to achieve.Serve as a program manager on strategic projects in the population health/medical cost innovation teams as assigned.Prepare opportunity assessments for submission to the Corporate Project Committee (CPC).Develop business plans, project charters and work breakdown structures, specifying goals, strategy, governance, and staffing, scheduling, identification of risks, contingency plans, and communication plans. Identify and schedule project deliverables, milestones, and required tasks.Manage the project execution and coordinate project closeout activities, including transition plans and lessons learned.Make recommendations for infrastructure, operational metrics, and related reporting formats. Guide the design and implementation of key metrics and reporting to support business plans and initiatives Support inter-departmental strategy teams by preparing and presenting an annual workplan, summaries of analyses conducted, strategic project status reports and presentations to management team and key stakeholders.
   
   Qualifications - what you need to perform the job
   Bachelor's degree required. Master's in health care or business administration preferred. Certification and/or training in project management desirable. Requires 5-10 years of experience in medical, pharmacy, hospital, or managed care administration, of which 3-5 years of demonstrated experience occurred within health care consulting, business/strategic planning, and/or project management settings with multidisciplinary teams. Must be highly proficient at leveraging data and content to develop stakeholder presentations for senior level audiences.Proficiency in the MS Office, MS Project, and flowcharting software and business writing is essential. Vendor RFP planning, execution and management expertise required. Must be creative and innovative in researching, analyzing, and summarizing industry trends and new developments. Must be comfortable working on developmental projects, which are evolutionary and iterative in nature.Demonstrated ability in synthesizing complex business models and identifying implications from multiple perspectives, including cost, quality, member and provider impact, and compliance.Must be self-directed, politically astute, and have outstanding interpersonal, teaching, decision-making, and written/oral communication and presentation skills. Requires ability to assess all work and prioritize as necessary. Must be highly organized and able to juggle multiple priorities effectively. Must be able to work both autonomously and as a team player.Interacts independently with all levels of Point32Health management, staff, providers, administrative personnel, and vendors. Collaborates with Legal, Compliance, and Network Contracting in evaluating new opportunities for all lines of business.Requires attention to detail to accomplish both the small critical tasks of projects along with having a thorough understanding of project's impact on other departments and implications for the company and provider network.Excellent interpersonal, cross-departmental and leadership skills to manage high profile, strategic projects. Must be able to work cooperatively as a team player.Displays a strong presence that will engender confidence amongst staff and stakeholders. Possesses excellent leadership skills with the ability to guide and inspire others.Must be adaptable to change and ambiguous situations and maintain constructive behavior and performance under stress.
   
   #LI-Hybrid
   #LI-DH1
   Requires high-energy and strong teamwork skills for mobilizing staff around a goal.
   
   Commitment to Diversity, Equity & Inclusion
   Point32Health is committed to making diversity, equity, and inclusion part of everything we do-from product design to the workforce driving that innovation. Our DEI strategy is deeply connected to our core values and will evolve as the changing nature of work shifts. Programming, events, and an inclusion infrastructure play a role in how we spread cultural awareness, train people leaders on engaging with their teams and provide parameters on how to recruit and retain talented and dynamic talent. We welcome all applicants and qualified individuals, who will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
   
   COVID Policy
   Please note: As of January 18, 2022, all employees - including remote employees - must be fully vaccinated. This position will require the successful candidate to show proof of full vaccination against COVID-19. Point32Health is an equal opportunity employer, and will consider reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law.

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5. Post your job

   There are various strategies that you can use to find the right clinical medical transcriptionist for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your clinical medical transcriptionist job on Zippia to find and recruit clinical medical transcriptionist candidates who meet your exact specifications.
   • Use field-specific websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   Recruiting clinical medical transcriptionists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new clinical medical transcriptionist

   Once you've selected the best clinical medical transcriptionist candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new clinical medical transcriptionist first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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