How to hire a collator

How to hire a collator, step by step

Here's a step-by-step collator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a collator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new collator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a collator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A collator's background is also an important factor in determining whether they'll be a good fit for the position. For example, collators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of collators.

   Type of Collator	Description	Hourly rate
   Collator		$12-51
   Document Reviewer	A document reviewer is typically a legal professional, such as an attorney or paralegal, who reviews a wide variety of documents gathered and prepared for legal procedures. The materials they review usually include emails, affidavits, letters, memos, spreadsheets, PowerPoint presentations, and transcripts... Show more	$12-49

2. Create an ideal candidate profile

   Common skills:

   • Collating
   • Quality Checks
   • Customer Orders
   • RAN
   • Tax Returns
   • Assembly Line
   • Safety Procedures

   Responsibilities:

   • Perform original entry, character identification and data validation for all ISRP programs.
   • Assign to temporary and short-term positions where administrative support, secretarial and/or data transcription skills are require to perform designate duties.
   • Provide high speed alpha/numeric keyboard operation while understanding and applying machine operating and data transcribing procedures.

3. Make a budget

   Including a salary range in your collator job description is one of the best ways to attract top talent. A collator can vary based on:

   • Location. For example, collators' average salary in wyoming is 60% less than in alaska.
   • Seniority. Entry-level collators 77% less than senior-level collators.
   • Certifications. A collator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a collator's salary.

   Average collator salary

   $53,054yearly

   $25.51 hourly rate

   ---

   Entry-level collator salary

   $25,000 yearly salary

   Updated December 20, 2025

4. Writing a collator job description

   A good collator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a collator job description:

   Collator job description example

   All-Star Personnel is a leading staffing firm in Middle TN. We are currently looking to hire motivated and dedicated Warehouse Associates for a manufacturing facility in Portland, TN. This is a long term-assignment. We hope this is for you! Se Habla Espa ol!
   Not climate controlled.
   Shift Hours: 1st 6am- 2:30pm, 2nd 4:30pm - 3:00am (Monday - Thursday) 6:00am - 6:30pm (Friday - Sunday) with flexible hours for parents.
   Pay: $11.25 - $14.50
   Job Description
   Packaging, Assembly and Fulfillment for multiple customers.
   Essential Functions
   Ability to lift up to 50 lbs -Standing, bending, twisting, and stooping for the duration of shift.
   Ability to work Extra Hours
   Ability to Meet Daily Production
   Ability to Operate Basic Machinery
   Fast-Pace Environment
   Have Basic Math skills
   **Apply online or call our Portland office today about this position at 615-###-####.
   Pontoon/ABB
   All-Star Personnel is a leading staffing firm in Middle TN. We are currently looking to hire motivated and dedicated Assemblers and Machine Operators for a manufacturing facility in Portland, TN. This is a temporary to permanent position. We strive to be the best at what we do, and we want to find the perfect opportunity for you. Many of our employees are hired on full-time... With the right fit, and work ethic this is our hope for you!
   The environment is clean and is climate controlled
   Shift Hours: 1st 6:45am- 3:15pm, 2nd 2:45pm - 11:15pm, 3rd 10:45pm - 7:15am
   Pay: $15.00 - $16.00
   Job Description:
   Manufacturer of Electrification Products - Electrical boxes
   Essential Functions:
   Ability to lift up to 50 lbs -Standing, bending, twisting, and stooping for the duration of shift.
   Ability to work Extra Hours
   Ability to speak and read English
   Ability to Operate Basic Machinery
   Must have a GED/High School Diploma
   Place product in boxes with the appropriate count in each box.
   Label products and boxes - Lift and carry boxes.
   Cover other positions following appropriate training as needed. - 1 week of training
   Steel-toed or composite shoes required
   **Apply online or call our Portland office today about this position at 615-###-####.

   Copy this example

   

5. Post your job

   To find the right collator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with collators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit collators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your collator job on Zippia to find and recruit collator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit collators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new collator

   Once you have selected a candidate for the collator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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