How to hire a collection management librarian

How to hire a collection management librarian, step by step

Here's a step-by-step collection management librarian hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a collection management librarian job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new collection management librarian
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The collection management librarian hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a collection management librarian to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a collection management librarian that fits the bill.

   This list shows salaries for various types of collection management librarians.

   Type of Collection Management Librarian	Description	Hourly rate
   Collection Management Librarian	Librarians help people find information and conduct research for personal and professional use. Their job duties may change based on the type of library they work in, such as public, school, and medical libraries.	$19-37
   Librarian	Librarians are trained in the field of information science so they can assist people in search of information. They direct and develop information systems and programs for the public... Show more	$18-35
   Research Librarian	The primary duty of a research librarian is to assist scholars, students, and other researchers in finding books and other study materials. Research librarians handle integrated library systems such as serials control, acquisitions, and cataloging... Show more	$16-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Collection Management
   • Library Services
   • Collection Development
   • Electronic Resources
   • Library Materials
   • Patient Accounts
   • Library System
   • Cataloging
   • Appeals
   • Library Resources
   • EOB
   • Insurance Carriers
   • Configuration Management
   • Epic

   Check all skills

   Responsibilities:

   • Prepare appeals and refunds for incorrect paid claims, resolve patient account disputes, manage AR and aging reports
   • Open and close accounts (checking, savings, IRA), managing all death and disability claims and ACH transactions.
   • Manage document delivery via Docline and consortia memberships.
   • Provide reference and instruction for undergraduate, HTML & CSS graduate, and online courses.
   • Process and post payroll for all area hospitals.
   • Implement MVC architecture for presentation and business layers.

3. Make a budget

   Including a salary range in your collection management librarian job description is a great way to entice the best and brightest candidates. A collection management librarian salary can vary based on several factors:

   • Location. For example, collection management librarians' average salary in south dakota is 39% less than in pennsylvania.
   • Seniority. Entry-level collection management librarians earn 49% less than senior-level collection management librarians.
   • Certifications. A collection management librarian with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a collection management librarian's salary.

   Average collection management librarian salary

   $56,311yearly

   $27.07 hourly rate

   ---

   Entry-level collection management librarian salary

   $40,000 yearly salary

   Updated January 1, 2026

4. Writing a collection management librarian job description

   A good collection management librarian job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a collection management librarian job description:

   Collection management librarian job description example

   • Current TS/SCI with ability to pass a polygraph. Ideal candidate will possess an active TS/SCI with polygraph.
   • Have a Bachelor's in Intelligence, Criminal Justice, Political Science, Law Enforcement or other related topic or equivalent years of experience.
   • Requires at least two (8) years of applicable experience plus a Bachelor's degree OR 11 years of applicable experience in lieu of degree.
   • Possess the technical skills, knowledge, and experience to accomplish the work tasks with minimal oversight.
   • Possess analytic contacts throughout the IC and a high level of subject matter expertise for their assigned area of responsibility or target set.
   • Possess the ability to:

   • • Effectively communicate verbally and in writing in English
     • Clearly and concisely express multifaceted concepts
     • Develop ideas in a logical sequence leading to a validated conclusion.
   • Have working knowledge and experience with the basic personal computer, Windows Operating System, and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

   When you join Peraton, you can expect a culture that focuses on supporting our employees, opportunities that provide stability while offering variety. You'll also be exposed to a wealth of training resources through our online learning portal. Build your technical skills through hands-on training on the latest tools and tech from our in-house experts. Pursuing another degree or certifications? Take advantage of our tuition assistance, certification training, academic programs, vendor relationships, and a network of professionals who can give you helpful tips. We'll help you develop the career you want, as you chart your own course for success. We will also take care of you financially, by providing a benefits package that is un-matched and puts money back into your paycheck. Let us pay a significant portion of your medical, dental, vision premiums, extra PTO days, and a monetary bonus once a year!

   Peraton Overview

   Peraton drives missions of consequence spanning the globe and extending to the farthest reaches of the galaxy. As the world's leading mission capability integrator and transformative enterprise IT provider, we deliver trusted and highly differentiated national security solutions and technologies that keep people safe and secure. Peraton serves as a valued partner to essential government agencies across the intelligence, space, cyber, defense, civilian, health, and state and local markets. Every day, our employees do the can't be done, solving the most daunting challenges facing our customers.

   An Equal Opportunity Employer including Disability/Veteran.

   Copy this example

   

5. Post your job

   To find collection management librarians for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any collection management librarians they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level collection management librarians with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your collection management librarian job on Zippia to find and recruit collection management librarian candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit collection management librarians, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new collection management librarian

   Once you have selected a candidate for the collection management librarian position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new collection management librarian first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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