How to hire a coordinator of learning resources

How to hire a coordinator of learning resources, step by step

Here's a step-by-step coordinator of learning resources hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a coordinator of learning resources job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new coordinator of learning resources
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a coordinator of learning resources, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   Hiring the perfect coordinator of learning resources also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of coordinator of learning resources salaries for various roles:

   Type of Coordinator Of Learning Resources	Description	Hourly rate
   Coordinator Of Learning Resources	Instructional coordinators oversee school curriculums and teaching standards. They develop instructional material, coordinate its implementation with teachers and principals, and assess its effectiveness.	$12-27
   Instructional Design Consultant	An instructional design consultant is responsible for assisting, developing, and managing instructional material and plans with other professionals such as programmers, web developers, and teachers in IT. They usually collaborate, coordinate, and interact with the aforementioned professionals to develop a program design to enhance their expertise and learning experiences... Show more	$24-45
   Curriculum Developer	A curriculum developer is responsible for managing instructional materials, providing recommendations to the teachers, and making adjustments to the current student's curriculum to adhere to the highest educational standards and policies. Curriculum developers also facilitate and offer assistance for any implemented procedures... Show more	$17-37

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Learning Resources
   • Math
   • Library Services
   • Institutional Compliance
   • Computer Lab
   • PowerPoint
   • Academic Support
   • Study
   • Learning Support
   • Windows
   • Management System
   • Support Services

   Responsibilities:

   • Manage ALC interactive exhibition operations including ALC staff and guest services, gallery prep/maintenance and inventory of art materials.
   • Maintain order entry; create quarterly business reviews in PowerPoint.
   • Develop and implement technology for elementary students with full thematic, cross-curricular units for all grades kindergarten through 5th.
   • Cataloge, in/out process, and maintain all reading material according to ITT regulations and procedures.

3. Make a budget

   Including a salary range in your coordinator of learning resources job description is one of the best ways to attract top talent. A coordinator of learning resources can vary based on:

   • Location. For example, coordinators of learning resources' average salary in mississippi is 56% less than in district of columbia.
   • Seniority. Entry-level coordinators of learning resources 54% less than senior-level coordinators of learning resources.
   • Certifications. A coordinator of learning resources with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a coordinator of learning resources's salary.

   Average coordinator of learning resources salary

   $39,254yearly

   $18.87 hourly rate

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   Entry-level coordinator of learning resources salary

   $26,000 yearly salary

   Updated December 17, 2025

4. Writing a coordinator of learning resources job description

   A job description for a coordinator of learning resources role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a coordinator of learning resources job description:

   Coordinator of learning resources job description example

   Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.
   
   With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.
   
   At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. These values are grounded in and expressed through the principles of diversity, equity and inclusion. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an anti-racist organization. We are committed to ensuring that all candidates hired share our commitment to diversity, anti-racism and inclusion.
   
   The purpose of this position is to coordinate and provide administrative support of the HR Learning Program as directed by the HR Learning and Development Manager in support of staff who access HR Learning programs and resources. This position will carry-out moderately complex coordination and administrative activities in support of the HR Learning Program such as support of projects, program planning activities and rollouts, developing materials, evaluations, complex assignments, and implementation. In addition, the Learning Coordinator will administer, manage, and support the HR Learning program within the organization's learning management system (LMS) and serve as back-up organization administrator.
   Responsibilities
   
   * Coordinate and provide administrative support for all aspects of the learning program, new employee orientation and new manager orientation, including but not limited to, attending program planning meetings, classroom scheduling and set-up, virtual classroom set-up and production, catering orders, registration/enrollment, webpage updates, participant tracking, reporting, supply ordering, troubleshooting issues.
   * Coordinate and provide administrative support for major activities or projects (e.g., major events, new program rollouts).
   * Provide administrative support to schedule instructors or set-up coaching assignments with outside vendors (e.g., establishing contacts and vendor accounts).
   * Organize, research, create, and update department and course materials, correspondence, website update, and teaching tools such as job aids and participant packets
   * Generate and distribute marketing and advertising materials for the training program.
   * Manage training classrooms and resources, including reservations requests, equipment/software needs, etc.
   * Serve as HR learning program local administrator for the organization's learning management system (LMS).
   * Serve as back-up administrator for the organization's learning management system (e.g., assist with support tickets during busy times, run reports, data loads, intake and onboard new training admins or projects, etc.).
   * Manage program shared email boxes and calendar.
   * Perform program data entry (e.g., learning management system completions, enrollments, training budget).
   * Compile, analyze, and generate learning program data and reports.
   * Monitor learning program budget, ensuring that all financial allocations and expenditures are in accordance with expected or projected costs.
   * Provide staff customer relations coverage for the department and form a positive working relationship with departments, staff, and vendors.
   
   Qualifications
   
   MINIMUM QUALIFICATIONS:
   
   * Bachelor's degree and 3 years of experience providing coordination and administrative support to a program or an equivalent combination of education and/or experience.
   * Experience planning events or training programs.
   * Proficiency in all Microsoft Office applications.
   * Proficiency compiling and manipulating data in Excel and generating reports.
   * Must have strong organizational and project management skills.
   * Excellent interpersonal and teamwork skills with the ability to work and communicate with all levels of the organization as well as cross-functional team members.
   * Excellent verbal and written communication skills. Highly effective at editing and proofreading department and training materials for distribution.
   * Organized, detail-oriented, and self-motivated.
   * Demonstrated experience handling multiple priorities and initiating problem solving.
   * Demonstrated ability to do public speaking.
   
   PREFERRED QUALIFICATIONS:
   
   * Education or experience with adult education, instructional design, learning and development, or related field.
   * Experience with learning management systems such as Cornerstone OnDemand.
   * Demonstrated experience with SharePoint, Adobe Experience Manager or other content management systems.
   
   This position is patient facing and/or requires access to Fred Hutch clinical facilities. As such, full COVID-19 vaccination is required as a condition of employment, without exception. Booster doses are strongly recommended but not required. If declining a booster, completion of the COVID-19 Vaccination Status Form Questionnaire and COVID-19 Booster Declination Training is required. Because of our immunocompromised patient population, there are no medical or religious accommodations available for any employee who is patient facing and/or requires access to Fred Hutch clinical facilities. Only employees whose positions are fully remote, who are not patient facing and/or require no access to clinical facilities, may apply for medical or religious accommodations. As a condition of employment, newly hired employees must provide proof of vaccination before their first day of employment.
   
   A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.

   Copy this example

   

5. Post your job

   There are a few common ways to find coordinators of learning resources for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your coordinator of learning resources job on Zippia to find and recruit coordinator of learning resources candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit coordinators of learning resources, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new coordinator of learning resources

   Once you've decided on a perfect coordinator of learning resources candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new coordinator of learning resources. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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