How to hire a data control clerk

How to hire a data control clerk, step by step

Here's a step-by-step data control clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data control clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data control clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The data control clerk hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A data control clerk's background is also an important factor in determining whether they'll be a good fit for the position. For example, data control clerks from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents data control clerk salaries for various positions.

   Type of Data Control Clerk	Description	Hourly rate
   Data Control Clerk	General office clerks perform a variety of clerical tasks, including answering telephones, typing documents, and filing records.	$10-20
   Office Administrator	Office administrators are employees who ensure that the office is running in tip-top shape. They manage the administrative needs of the office... Show more	$13-23
   Work Study Student	Work-study students are students who do part-time jobs to support their living and educational expenses. Usually, they offer their services in an organization related to their field of study... Show more	$7-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Telephone Calls
   • Output Data
   • Inventory Control
   • Student Scheduling
   • Payroll
   • ERP
   • Data Acquisition
   • SCADA
   • Windows
   • Statistical Reports
   • Computer Operators
   • Hard Copy
   • Office Equipment

   Check all skills

   Responsibilities:

   • Manage daily operations of ACH payments and research errors in different internal and external databases that prevent payments from transferring.
   • Execute the protocols for the Rockwell FactoryTalk SCADA.
   • Create 10-15 web sites on SharePoint per week.
   • Perform SQL queries to validate data store in database.
   • Perform online reject- repair using a CRT and physical documents.
   • Maintain a complete knowledge of all utilities including JCL'S.

3. Make a budget

   Including a salary range in your data control clerk job description is one of the best ways to attract top talent. A data control clerk can vary based on:

   • Location. For example, data control clerks' average salary in new mexico is 44% less than in district of columbia.
   • Seniority. Entry-level data control clerks 48% less than senior-level data control clerks.
   • Certifications. A data control clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a data control clerk's salary.

   Average data control clerk salary

   $14.71hourly

   $30,597 yearly

   ---

   Entry-level data control clerk salary

   $22,000 yearly salary

   Updated December 18, 2025

4. Writing a data control clerk job description

   A data control clerk job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a data control clerk job description:

   Data control clerk job description example

   * Demonstrated ability to perform responsibilities with limited supervision.
   * Demonstrated keyboarding and/or ten key calculator skills.
   * Verify the accuracy of all processed data, recognize discrepancies, and take corrective action.
   * Input student attendance daily, and give tardy passes to students who arrive late.
   * Regular and punctual attendance at the worksite is required for this position
   
   WORK ENVIRONMENT:
   
   The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.
   
   * Complete Student Enrollment Form or Student Withdrawal Form as students enroll or withdraw from school, maintain a record keeping system for documentation, and maintain file copies of forms.
   * Collect data, complete all input documents, and update the student database via electronic data transmission to maintain systems supported including school instructor file, student demographic and enrollment data, grade reporting, and attendance.
   * Verify the accuracy of all processed data, recognize discrepancies, and take corrective action.
   * Input student attendance daily, and give tardy passes to students who arrive late.
   * Request, send, and maintain student cumulative records, create new cumulative records for students new to the district, and clean and route all records of students dropped from the district to the Pupil Accounting Department.
   * Mail truancy-warning letters to students and complete documentation for truancy affidavits for court.
   * Request, pick up, and distribute all student database products to the appropriate school offices and/or personnel.
   * Understand and interpret student database products and their uses.
   * Plan and schedule tasks, taking into consideration school priorities and the departmental calendar.
   * Understand and correctly use microcomputer for systems supported including data transmission, student database inquiry, printed products, grade reporting, and attendance.
   * Attend scheduled department workshops.
   * Perform all other tasks and duties as assigned
   * Demonstrated flexibility to cope with the challenges of a rapidly changing world
   * Demonstrated willingness to remain current with the latest developments in the profession

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right data control clerk for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your data control clerk job on Zippia to find and recruit data control clerk candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit data control clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data control clerk

   Once you've selected the best data control clerk candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new data control clerk. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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