How to hire a data conversion operator

How to hire a data conversion operator, step by step

Here's a step-by-step data conversion operator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data conversion operator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data conversion operator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The data conversion operator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect data conversion operator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents data conversion operator salaries for various positions.

   Type of Data Conversion Operator	Description	Hourly rate
   Data Conversion Operator		$11-25
   Data Entry Representative	Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software... Show more	$12-19
   Data Entry Clerk	Data entry clerks are employees who work on the proper documentation of the data sets within the organization. They are responsible for copying in or typing in items from a source to the company database... Show more	$12-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Computer System
   • Error Rate
   • ZIP Codes
   • Postal Service
   • WPM
   • USPS
   • Accuracy Rate
   • Computer Screens
   • Address Data
   • DCO
   • Ksph
   • Data Processing
   • Computer Processing

   Check all skills

   Responsibilities:

   • Manage and prepare pharmaceutical records for multiple FDA audits.
   • Key at over 7,000 ksph.
   • Exceed all minimum keying requirements to obtain top DCO ranking.
   • Administer disciplinary actions as required and DCO's time keeping.
   • Peruse PC mail image for request address information and convert to code.
   • Maintain over 12,00 ksph with 99 percent accuracy, verify by weekly audits.

3. Make a budget

   Including a salary range in your data conversion operator job description is a great way to entice the best and brightest candidates. A data conversion operator salary can vary based on several factors:

   • Location. For example, data conversion operators' average salary in new mexico is 38% less than in hawaii.
   • Seniority. Entry-level data conversion operators earn 56% less than senior-level data conversion operators.
   • Certifications. A data conversion operator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a data conversion operator's salary.

   Average data conversion operator salary

   $36,140yearly

   $17.38 hourly rate

   ---

   Entry-level data conversion operator salary

   $24,000 yearly salary

   Updated December 14, 2025

4. Writing a data conversion operator job description

   A job description for a data conversion operator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a data conversion operator job description:

   Data conversion operator job description example

   Responsible for leading data conversion performing analysis that include the following: prepare data mapping/load order documents, recommend data cleansing strategies, and develop conversion output in the form of success / failure statistics for further analysis. Position responsibilities include writing import routines based upon the data mappings, product ad-hoc inquiries and reports to both analyze the data imported to the new system and identify opportunities for data cleansing.
   
   Job Type: 1099 Contract Consultant
   Travel: Remote
   AccountabilitiesResponsible for providing technical knowledge and expertise related to current systems.Lead the data mapping activities from the legacy systems to a new system with support from Client functional leads and SMEs.Build the data migration programs from legacy systems.Lead data validation activities.Manage teams in the identification of technical requirements, design, testing, training, defining support procedures.Design, Build, Implement and Support New and Existing Conversions Solutions across Multiple Applications PlatformCommunicate conversion Solutions across project, product, business and quality assurance Design, develop, and implement high-quality data migration solutions in order to meet project expectations and deadlines Strong working knowledge of Relational Database Management Systems, Web Services APIs, and SQL with an emphasis on ETL, performance tuning, and analytics use cases
   Experience and EducationBachelor's Degree or equivalent professional experience5+ years of relevant consulting and higher education experience2+ years of experience leading work streams or small teams2+ years of SaaS/Cloud based ERP4+ years of hands-on ETL/data pipeline development experience, leveraging industry-standard tools Hands-on experience with full suite of software lifecycle tools (Confluence, ALM, Jira, Stash, Jenkins, Artifactory, etc.) Experience within Ellucian, Campus Management, Jenzabar, Oracle, Unit4, Workday or similar SaaS based ERP packages Experience with data migration and management projects from beginning to end. Experience with data management activities on a cloud platform is a plus.Technical development experience with database programming languages and concepts (e.g. ETL, P/L-SQL, T-SQL, Stored Procedures, Views, etc.) Technical development experience with object-oriented programming languages and concepts (e.g. C#, Java, C++, etc.) Technical development experience with Web Services, SOAP and REST APIs (e.g. XML, XSD, XSLT, J-SON, etc.) Data modeling and solution design experience Previous consulting experience implementing software solutions Ability to accurately scope, adjust when requirements change, and accurately allocate level of effort for tasks Ability to work well with a team of highly talented software professionals in a rapid development environment Experience with large data sets Excellent Excel skills
   KSA's - Knowledge, Skills and AbilitiesExcellent problem identification, analysis and solving skills; an innate ability to utilize all resources at your disposal to find a creative solution to a problem, whether business/functional or technical in natureA desire to take initiative and continuously work on improving the products you are responsible.A general interest in relevant emerging technologies such as cloud-native services, and a constant thirst to further your own technical abilities.Ability to accurately scope, adjust when requirements change, and accurately allocate level of effort for tasks Ability to work well with a team of highly talented software professionals in a rapid development
   What You Can Expect from Us
   At CampusWorks, we don't just help our clients succeed; we help our employees succeed. Competitive pay, robust benefits for full-time employees, and professional development opportunities are a few of the many reasons that CampusWorks is a great place to build your career. Our employees enjoy:
   
   Meaningful work. Our employees often tell us that their work gives them a sense of purpose because it makes a difference in the lives of students and educators.
   A CEO who cares. Chairman and CEO Liz Murphy has made it her mission to create a culture that appreciates and takes good care of its people. As a result, being an employee of CampusWorks feels like being a member of a big family.
   A virtual and onsite workplace. In an effort to reduce our environmental footprint, CampusWorks became a virtual company in 2012. As such, our team members are located across the U.S. and Canada, where they work from their home offices and at client sites.
   Flexibility. We value work-life balance because we know that happy employees create happy customers. T hat's why CampusWorks offers both full-time and part-time 1099 consulting career opportunities to fit life's unique demands.
   A company that gives back. Every year CampusWorks proudly supports numerous charitable fundraising initiatives that align with our vision to make higher education accessible to everyone.
   
   There are many things our employees love about working for CampusWorks, but don't take our word for it. Hear what they have to say. Read employee testimonials»
   
   About CampusWorks
   Founded in 1999, CampusWorks is dedicated to helping higher education overcome business and technological challenges that stand in the way of student success and completion. We work with community colleges, technical colleges, four-year public and private institutions, multi-college districts, and statewide higher education systems to tackle problems big and small. Our services are rooted in systems thinking and reach across the institution-from Student Services to Human Resources to Finance to Academics-to achieve transformative results.
   
   AAP/EEO Statement: CampusWorks, Inc. provides equal employment opportunities (EEO) and Affirmative Actions (AA) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws.

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5. Post your job

   There are various strategies that you can use to find the right data conversion operator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your data conversion operator job on Zippia to find and recruit data conversion operator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit data conversion operators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data conversion operator

   Once you've found the data conversion operator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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