How to hire a data entry/data coordinator

How to hire a data entry/data coordinator, step by step

Here's a step-by-step data entry/data coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data entry/data coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data entry/data coordinator
• Step 8: Go through the hiring process checklist

Post a data entry/data coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your data entry/data coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a data entry/data coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A data entry/data coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, data entry/data coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of data entry/data coordinators.

   Type of Data Entry/Data Coordinator	Description	Hourly rate
   Data Entry/Data Coordinator	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$11-20
   Order Processor	An order processor is responsible for monitoring the database platform of a business. Duties include responding to customers' inquiries and concerns, processing orders, administering payments, and verifying order details before shipment, ensuring the items' quality and quantity to prevent order delays and customer complaints... Show more	$12-19
   Contractor Buyer	A contractor buyer is responsible for acquiring materials and resources for construction and manufacturing processes that meet the quality standards and budget limitations. Contractor buyers negotiate offers with trusted suppliers and vendors for cost-effective materials based on design specifications and requirements... Show more	$15-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Mental Health
   • Community Resources
   • Order Entry
   • HIPAA
   • Community Agencies
   • Correctional
   • Substance Abuse
   • Computer System
   • Customer Orders
   • EDI
   • Charge Entry
   • Data Entry Equipment
   • Billing System
   • Financial Aid

   Check all skills

   Responsibilities:

   • Review medical clinical data and match it against specify medical terms, ICD-9 and CPT codes.
   • Identify appropriateness of ICD-9 diagnostic and CPT procedural coding from charge documents receive from the clinical departments.
   • Supervise a staff of 12 data entry clerks that process all nursing home billing claims for Medicaid on a monthly basis.
   • Execute all data entry into AS400 system.
   • Process EDI as well as web store orders.
   • Compile payroll data, enter data, compute and post wages.

3. Make a budget

   Including a salary range in your data entry/data coordinator job description is a great way to entice the best and brightest candidates. A data entry/data coordinator salary can vary based on several factors:

   • Location. For example, data entry/data coordinators' average salary in tennessee is 49% less than in nevada.
   • Seniority. Entry-level data entry/data coordinators earn 43% less than senior-level data entry/data coordinators.
   • Certifications. A data entry/data coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a data entry/data coordinator's salary.

   Average data entry/data coordinator salary

   $15.53hourly

   $32,296 yearly

   ---

   Entry-level data entry/data coordinator salary

   $24,000 yearly salary

   Updated January 19, 2026

4. Writing a data entry/data coordinator job description

   A job description for a data entry/data coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a data entry/data coordinator job description:

   Data entry/data coordinator job description example

   Thank you for checking us out Work From Home Data Entry Jobs - Part Time, Full Time
   
   We are seeking individuals who are looking for part time or full time work or side gigs to be connected with companies who are hiring employees directly to work from their homes. You will find both full-time and part-time remote opportunities in a variety of career fields.
   We are
   Legitimate Work From Home Data Entry Jobs are going to require that you have skills relevant to the position you are applying for. Training is provided based on the position.
   JOB REQUIREMENTS Computer with internet access Quiet work space away from distractions Must be able and comfortable to working in an environment without immediate supervision Ability to read, understand, and follow oral and written instructions. Data entry or administrative assistant experience is not needed but can be a bonus We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
   You must apply on our website only.
   Job Requirements:
   Our paid focus group members come from all backgrounds and industries including remote data entry clerk, administrative assistant, receptionist, sales assistant, customer service agent, warehouse or factory workers, driver, medical assistant, nurse, call center representative, etc. If you are looking for a part time remote work from home job, this is a great position for earning a good extra income.
   Earn Part time income from the comfort of your home. This work allows you to: • Work on your time - you work when you want. • Learn new skills, get access to in demand work from home jobs • No dress code, work in your pj's or work in a suit - you choose
   Get started today by visiting our web site - and once there follow instructions as listed
   Qualifications
   Computer with internet access
   Quiet work space away from distractions
   Must be able and comfortable to working in an environment without immediate supervision
   Ability to read, understand, and follow oral and written instructions
   Data entry or administrative assistant experience is not needed but can be a bonus
   We are recruiting those who have a background in health care, ware house worker, delivery drivers, customer service, etc - we welcome all backgrounds so long as you're ready to learn
   Benefits
   Earn Part time income from the comfort of your home
   Work on your time - you work when you want
   Learn new skills, get access to in demand work from home jobs
   No dress code, work in your pj's or work in a suit - you choose

   Copy this example

   

5. Post your job

   To find data entry/data coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any data entry/data coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level data entry/data coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your data entry/data coordinator job on Zippia to find and recruit data entry/data coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with data entry/data coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data entry/data coordinator

   Once you've selected the best data entry/data coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a data entry/data coordinator?