How to hire a data keyer

How to hire a data keyer, step by step

Here's a step-by-step data keyer hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data keyer job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data keyer
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the data keyer you need to hire. Certain data keyer roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A data keyer's background is also an important factor in determining whether they'll be a good fit for the position. For example, data keyers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of data keyer salaries for various roles:

   Type of Data Keyer	Description	Hourly rate
   Data Keyer		$12-20
   Data Entry Technician	The duties of a data entry technician depend on one's line of work or industry of employment. Typically, their responsibilities revolve around entering information into databases, reviewing inputs to ensure accuracy and quality, devising strategies to identify any inconsistencies, and conducting corrective measures as needed... Show more	$11-18
   Data Entry Representative	Data entry representatives are professionals who are responsible for entering data from different documents into the computer systems for storage, processing, and data management. These representatives must prepare documents for data entry and check the accuracy of the data that has been inputted into the database software... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Subsequent Entry
   • Data Entry Errors
   • Computer System
   • Detect Errors
   • Account Data
   • Computer Database
   • Word Processing
   • WPM
   • Sales Reports
   • Disk
   • Verification Format
   • Input Data
   • Proofread

   Check all skills

   Responsibilities:

   • Manage daily operations of ACH payments and research errors in different internal and external databases that prevent payments from transferring.
   • Review and batch payroll documents.
   • Enter orders and payments into AS400 system.
   • Manage daily operations of ACH payments and research errors in different internal and external databases that prevent payments from transferring.
   • Prepare and process ATM transactions.
   • Develop expertise in complicate technical processes for executing laser printer and NCOA projects.

3. Make a budget

   Including a salary range in your data keyer job description is a great way to entice the best and brightest candidates. A data keyer salary can vary based on several factors:

   • Location. For example, data keyers' average salary in new mexico is 43% less than in illinois.
   • Seniority. Entry-level data keyers earn 36% less than senior-level data keyers.
   • Certifications. A data keyer with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a data keyer's salary.

   Average data keyer salary

   $16.51hourly

   $34,335 yearly

   ---

   Entry-level data keyer salary

   $27,000 yearly salary

   Updated January 19, 2026

4. Writing a data keyer job description

   A good data keyer job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a data keyer job description:

   Data keyer job description example

   Minimum qualifications:
   
   + Bachelor's degree in Computer Science, Industrial Engineering, a related discipline, or equivalent practical experience.
   
   + 4 years of experience in HTML, CSS, and one or more scripting languages (e.g., Apps Script, JavaScript, TypeScript, etc.).
   
   + 4 years of experience of SQL and reporting.
   
   + Experience with Tableau, DataStudio, and/or other Business Intelligence (BI) tools.
   
   Preferred qualifications:
   
   + Experience working in the tech industry.
   
   + Experience with Node.js and Angular.
   
   + Knowledge in Supply Chain and Logistics.
   
   + Familiar with Agile Methodology.
   
   + Familiar with Google Apps (e.g., Drive, Sheets, Slides, etc.) and cloud technologies (e.g., BigQuery, Cloud Storage, App Engine).
   
   + Excellent analytical, troubleshooting, organizational, design, and development, collaboration, and communication skills, with excellent attention to detail.
   
   Google's custom-designed machines make up one of the largest and most powerful computing infrastructures in the world, and the Global Logistics team procures and manages the resources that power our immense collection. As a part of this team, you apply your knowledge of supply chain principles and your problem solving prowess to key logistics processes (managing vendors, shipping & receiving, inventory management, warehousing & distribution, transportation, etc.). Your diligence ensures the global delivery and life cycle management of network equipment is timely and efficient. You help the networking material supply chain by understanding the unique needs of the deployment team and defining best practices across multiple cross-functional teams. The end result of your work is the delivery of Google's products and services to millions of users around the world.
   
   In this role, you will be responsible for discovering, organizing, and making the data accessible for the team, publishing metrics, and dashboards.
   
   Behind everything our users see online is the architecture built by the Technical Infrastructure team to keep it running. From developing and maintaining our data centers to building the next generation of Google platforms, we make Google's product portfolio possible. We're proud to be our engineers' engineers and love voiding warranties by taking things apart so we can rebuild them. We keep our networks up and running, ensuring our users have the best and fastest experience possible.
   
   + Develop execution tools by gathering user requirements, understanding data models and table structures, and coding the applications in a fast-paced environment.
   
   + Contribute to application development by creating applications that move the needle, optimize inventory, improve service, identify bugs and blockers, or reduce quality defects, etc.
   
   + Document the codebase, implement best practices, etc.
   
   + Understand the basics of the logistics operations so the tools being developed fit the businesses needs. Provide the team with tools that are accurate, understandable, and action oriented.
   
   + Understand the tools that are currently available from partner teams and collaborate to add or modify these tools to improve the Server Operations teams performance.

   Copy this example

   

5. Post your job

   To find the right data keyer for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with data keyers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit data keyers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your data keyer job on Zippia to find and recruit data keyer candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with data keyer candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data keyer

   Once you've decided on a perfect data keyer candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new data keyer. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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