How to hire a data processing technician

How to hire a data processing technician, step by step

Here's a step-by-step data processing technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a data processing technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new data processing technician
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your data processing technician job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a data processing technician for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   Hiring the perfect data processing technician also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of data processing technicians.

   Type of Data Processing Technician	Description	Hourly rate
   Data Processing Technician		$19-35
   Desktop Support Technician	A desktop support technician is responsible for troubleshooting defective computer systems, affecting its performance and efficiency. Desktop support technicians must be highly familiar with the technology systems and programming codes to navigate system applications and locate the discrepancy of the system... Show more	$15-25
   Technician	Technicians are skilled professionals who primarily work with technology in different industries. They are knowledgeable about the technical aspects of the various items they work with... Show more	$11-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Processing
   • Data Entry
   • QC
   • Mainframe
   • Management Software
   • Electronic Discovery
   • Trouble Calls
   • LAN
   • XP
   • RAN
   • Peripheral Equipment
   • Windows NT
   • Unix
   • Computer Operations

   Check all skills

   Responsibilities:

   • Manage backups for PC and UNIX environments.
   • Manage incoming tickets and incidents in remedy and troubleshooting.
   • Plan and install networking infrastructures for PC and UNIX environments.
   • Work as a team orient group programming network IP addressing.
   • Monitor printers and batch queues on PC LAN also do printer maintenance.
   • Install data and video equipment, as well as all associate CAT5, CAT6, and fiber optics cabling.

3. Make a budget

   Including a salary range in your data processing technician job description is one of the best ways to attract top talent. A data processing technician can vary based on:

   • Location. For example, data processing technicians' average salary in maine is 39% less than in new jersey.
   • Seniority. Entry-level data processing technicians 44% less than senior-level data processing technicians.
   • Certifications. A data processing technician with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a data processing technician's salary.

   Average data processing technician salary

   $55,433yearly

   $26.65 hourly rate

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   Entry-level data processing technician salary

   $41,000 yearly salary

   Updated December 17, 2025

4. Writing a data processing technician job description

   A data processing technician job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a data processing technician job description:

   Data processing technician job description example

   The Process Data Technician is responsible for maintaining product documentation including Bill of Materials, Drawings, and Product files for both existing and new products. These positions provide technical product information to both internal and external customers and participate in the Commercial Services call center. The Process Data Technician position is expected to manage priorities related to orders pending new product documentation, customer request for assistance, documentation maintenance of existing products, and assigned projects to meet business schedules.
   
   As a Process Data Technician, you will provide support for the quality and completeness of product master data which includes, but is not limited to; data cleansing, maintaining unique reference data, and adherence to business rules and standards.
   Essential Responsibilities:
   
   Maintain all documentation of existing products including BOM's and drawings utilizing AutoCAD, Solid Works 3D modeling, Configurator, SAP, and other related systems. Must maintain documentation to be compliant with all engineering standards, quality standards, and maintain UL requirements of the products.
   
   Create BOM's and drawings for all new products (NPI's) in a manner to conform to the catalog number logic requirements and of the catalog number Configurator.
   
   Provide accurate technical information to internal and external customers with product related questions.
   
   Partner with IT support and business teams to resolve master data incidents
   
   Maintain relative product label information.
   
   Participate in data governance and other projects related to and reliant on master data
   
   Provide guidance with product selection to internal and external customers.
   
   Work in conjunction with Technology, Quality, Manufacturing, Customer Service, Pricing, Product Management, Product Information, and Sales to support existing products and new product launches.
   
   Meet deadlines and responsibilities by prioritizing duties that drive revenue.
   
   Maintain quality of the data using customer feedback, concerns, questions; internally reporting metrics; evaluating and identifying issues; and coordinating and implementing corrections regularly
   
   Be an advocate and thought leader of data, educating employees, and keeping a pulse on new best practices and technology
   
   Build a more data-focused culture and advocate for the proper use of and attention to data
   
   Communicate in a professional manner in both oral and written communication.
   
   Provide support for the Process Data Steward and the call center.

   Copy this example

   

5. Post your job

   There are a few common ways to find data processing technicians for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your data processing technician job on Zippia to find and recruit data processing technician candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit data processing technicians, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new data processing technician

   Once you've selected the best data processing technician candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new data processing technician first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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