How to hire a dedicated aide

How to hire a dedicated aide, step by step

Here's a step-by-step dedicated aide hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a dedicated aide job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new dedicated aide
• Step 8: Go through the hiring process checklist

Post a dedicated aide job for free, promote it for a fee

Post free

1. Identify your hiring needs

   First, determine the employments status of the dedicated aide you need to hire. Certain dedicated aide roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A dedicated aide's background is also an important factor in determining whether they'll be a good fit for the position. For example, dedicated aides from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of dedicated aide salaries for various roles:

   Type of Dedicated Aide	Description	Hourly rate
   Dedicated Aide	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$11-18
   Student Internship	Student interns are student trainees in a company. They undergo on-the-job training as it may be required by their degree program in order to graduate... Show more	$10-21
   Para Educator	Paraeducators' primary role is to provide students with extra guidance and support outside or inside the classroom. They are also called paraprofessional educators or teaching assistants who are expected to support teachers... Show more	$11-18

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Autism
   • IEP
   • Direct Supervision
   • Mathematics
   • Academic Strategies
   • Shares Ideas
   • Academic Support
   • Instructional Support
   • Instructional Effectiveness
   • Classroom Environment
   • Academic Programs
   • Behavior Modification
   • Education Plan
   • Instructional Materials

   Check all skills

   Responsibilities:

   • Help student become more independent and achieve organizational goals by using self-monitore checklists and adaptive technology.
   • Substitute secretary filling in for k-5 secretary, answering phones, doingdaily communiques.
   • Implement and enforce the students IEP and behavioral plan; a deep commitment to a child's developmental and education progress.
   • Provide personalized attention and assistance to the development of students to improve skills in academic areas as needed per their IEP.
   • Assist in traditional pre-kindergarten classroom.
   • Work under supervision of classroom teacher to develop thematic learning units in Pre-Kindergarten classroom.

3. Make a budget

   Including a salary range in your dedicated aide job description is a great way to entice the best and brightest candidates. A dedicated aide salary can vary based on several factors:

   • Location. For example, dedicated aides' average salary in missouri is 32% less than in new york.
   • Seniority. Entry-level dedicated aides earn 41% less than senior-level dedicated aides.
   • Certifications. A dedicated aide with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a dedicated aide's salary.

   Average dedicated aide salary

   $14.51hourly

   $30,173 yearly

   ---

   Entry-level dedicated aide salary

   $23,000 yearly salary

   Updated December 19, 2025

4. Writing a dedicated aide job description

   A good dedicated aide job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a dedicated aide job description:

   Dedicated aide job description example

   This job cleans and services areas such as guest, patient, public, clinical and administrative areas. Responsible for maintaining a clean and aseptic environment.
   
   To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential duties.
   
   This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at the company's discretion.
   Education Required - None (Ability to read, write and speak/understand verbal communication in English in order to follow instructions and perform daily tasks Preferred- High school diploma or equivalent
   Work Experience Required - Experience in operating environmental services equipment (including dust mop, wet mop, bucket and wringer, spray bottles, and dustpan) Preferred- 1 year relevant experience Knowledge Skills and Abilities (KSAs) Strong interpersonal skills. Ability to read, write and speak / understand verbal communication in English in order to follow instructions and perform daily tasks. Basic knowledge of housekeeping, cleaning and cleaning equipment/supplies. Ability to work flexible schedule when needed. Ability to listen and take direction and complete job tasks with minimal supervision.
   Job Duties Maintains assigned area in a clean and aseptic manner. Maintains Environmental closet and equipment in a clean, aseptic and orderly manner. Assists with restock of cafe and bar (where necessary). Assists with special cleaning projects and room turnover. Follows all current Joint Commission / CMS regulations pertaining to Environment of Care and Cleaning requirements.
   Other related duties as required. The above statements describe the general nature and level of work only. They are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.
   Remains knowledgeable on current federal, state and local laws, accreditation standards or regulatory agency requirements that apply to the assigned area of responsibility and ensures compliance with all such laws, regulations and standards.
   This employer maintains and complies with its Compliance & Privacy Program and Standards of Conduct, including the immediate reporting of any known or suspected unethical or questionable behaviors or conduct; patient/employee safety, patient privacy, and/or other compliance-related concerns.
   
   The employer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.
   Physical and Environmental Demands
   The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   Heavy Work - Exerting 50 to 100 pounds of force occasionally, and/or 25 to 50 pounds of force frequently, and/or 10 to 20 pounds of force constantly to move objects. (Constantly: activity or condition exists 2/3 or more of the time) to move objects. Physical demand requirements are in excess of those for Sedentary Work. Even though the weight lifted may be only a negligible amount, a job should be rated Light Work: (1) when it requires walking or standing to a significant degree; or (2) when it requires sitting most of the time but entails pushing and/or pulling of arm or leg controls; and/or (3) when the job requires working at a production rate pace entailing the constant pushing and/or pulling of materials even though the weight of those materials is negligible. NOTE: The constant stress and strain of maintaining a production rate pace, especially in an industrial setting, can be and is physically demanding of a worker even though the amount of force exerted is negligible. Mechanical lifting devices (carts, dollies, etc.) or team lifts should be utilized. Must be able to work with and around chemicals, both acidic and alkaline in nature, including but not limited to butyl ingredients.
   Duties performed routinely require exposure to blood, body fluid and tissue.
   
   The incumbent works in a patient care area; works in an area where patients enter; works directly with patients; and/or works with specimens that could contain diseases. There may be an occupational risk for exposure to all communicable diseases. Because the incumbent works within a healthcare setting, there may be occupational risk for exposure to hazardous medications or hazardous waste within the environment through receipt, transport, storage, preparation, dispensing, administration, cleaning and/or disposal of contaminated waste. The risk level of exposure may increase depending on the essential job duties of the role.

   Copy this example

   

5. Post your job

   To find dedicated aides for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any dedicated aides they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level dedicated aides with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your dedicated aide job on Zippia to find and recruit dedicated aide candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit dedicated aides, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new dedicated aide

   Once you've found the dedicated aide candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new dedicated aide first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a dedicated aide?