How to hire a document control manager

How to hire a document control manager, step by step

Here's a step-by-step document control manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a document control manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new document control manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the document control manager you need to hire. Certain document control manager roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A document control manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, document control managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents document control manager salaries for various positions.

   Type of Document Control Manager	Description	Hourly rate
   Document Control Manager		$26-60
   Document Management Technician	The primary role of a document management technician revolves around managing electronic files. They can store, share, send, and even destroy some private and unnecessary files... Show more	$14-48
   Document Coordinator	A document coordinator is responsible for handling the sorting and distribution of files and documents as part of the business's services and operations. Document coordinators label and categorize the files according to their purposes and submit them to the appropriate personnel or department... Show more	$12-33

   Show more

2. Create an ideal candidate profile

   Common skills:

   • SharePoint
   • Data Entry
   • Project Management
   • ISO
   • EDMS
   • Project Documentation
   • Meeting Minutes
   • FDA
   • Hard Copy
   • RFI
   • Internal Audit
   • Quality System
   • CAD
   • Construction Management

   Check all skills

   Responsibilities:

   • Create and manage new department responsible for developing and implementing systems to meet FDA requirements for document control and design control.
   • Manage quality of care improvement initiatives for patients and other mandate hospital standards through surveys and information sessions.
   • Review and approve QA compliance documents, as required.
   • Represent administration at NRC QA reviews and respond to inquiries.
   • Implement MfgPro ERP system on a local Unix server replacing a patchwork of legacy systems.
   • Attach electronically store drawings to parts numbers in ERP system to allow viewing from all computer terminals.

3. Make a budget

   Including a salary range in your document control manager job description is one of the best ways to attract top talent. A document control manager can vary based on:

   • Location. For example, document control managers' average salary in georgia is 46% less than in nevada.
   • Seniority. Entry-level document control managers 56% less than senior-level document control managers.
   • Certifications. A document control manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a document control manager's salary.

   Average document control manager salary

   $83,944yearly

   $40.36 hourly rate

   ---

   Entry-level document control manager salary

   $55,000 yearly salary

   Updated December 13, 2025

4. Writing a document control manager job description

   A document control manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a document control manager job description:

   Document control manager job description example

   We challenge what is accepted, so we can shape innovative and lasting solutions for tomorrow.If you're interested in a long and rewarding career working with the #1 ranked most admired engineering / construction company in the world, then Jacobs is where you belong. We are looking for a driven and curious
   Document Control Manager to join our Program Management Team supporting our client in San Carlos, California.
   
   As a key member of our program support team, you'll be coordinating and administering ongoing management and retention activities; identifying, controlling, and accounting for specification and change documents directly related to capital project design and construction records.
   
   Join us and we will assist you in continuing the development of your skills and exploring all that you can do across our global company, with opportunities to share your knowledge along the way.
   
   At Jacobs, we're partnering across the globe to create the best project outcomes by maximizing the design, digital technology, and support capabilities of our Global Integrated Delivery (GID) teammates. By joining Jacobs, you'll commit to supporting and engaging with these teams, as we work to build a company like no other.
   
   10+ years of Document Control experience Document Control management experience with Rail transit Agency's engineering, capital project design and construction records Experience refining and managing document control systems Experience with MS Office, SharePoint, Prolog Manager (or similar EDMS) Experience with engineering, architectural, and construction documents (i.e., maps, drawings, technical specifications, etc.). Familiar withthe Design Delivery Process including Schematic Design Documents (SD-30% documents), Design Development Documents (DD-60% documents), Construction Documents (CD-100% documents), Bid and Award, Conformed Documents, Requests for Information (RFI), Change Orders, Submittals, Design Bulletins, As-Built Drawings and Close-Out Documentation.
   Ideally, here's what you'll also have:
   BA or Sciences or equivalent experience in an engineering and construction environment
   #WestPMCM

   Copy this example

   

5. Post your job

   To find the right document control manager for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with document control managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit document control managers who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your document control manager job on Zippia to find and attract quality document control manager candidates.
   • Use niche websites such as dice, engineering.com, stack overflow, it job pro.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit document control managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   Sometimes, it's not enough to interview document control manager candidates, so you can ask them to do a test project. If you are not a technical person and don't know what a test project should be, you can use these websites:

   • TestDome
   • CodeSignal
   • Testlify
   • BarRaiser
   • Coderbyte

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new document control manager

   Once you've found the document control manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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