How to hire an employment program representative

How to hire an employment program representative, step by step

Here's a step-by-step employment program representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an employment program representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new employment program representative
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The employment program representative hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An employment program representative's background is also an important factor in determining whether they'll be a good fit for the position. For example, employment program representatives from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of employment program representative salaries for various roles:

   Type of Employment Program Representative	Description	Hourly rate
   Employment Program Representative	Human resources specialists recruit, screen, interview, and place workers. They often handle other human resources work, such as those related to employee relations, compensation and benefits, and training... Show more	$9-19
   Staffing Coordinator	A staffing coordinator is responsible for assisting the staffing needs of an organization, organizing the hiring process, and monitoring the working schedule of staff to ensure smooth operations. Staffing coordinators often coordinate with recruiting agencies for staffing solutions to fill roles and process onboarding... Show more	$14-29
   Recruiter	Recruiters are responsible for filling up vacancies in the organization. They put up job postings on the company website and other recruitment websites, screen applicants, prospective schedule candidates for interviews, conduct initial interviews, and, should candidates pass the initial interview, endorse them to hiring managers... Show more	$16-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • UI
   • Customer Service
   • Eligibility Issues
   • Veterans
   • Data Systems
   • Eligibility Factors
   • Unemployment Insurance Claims
   • Relevant Facts
   • Analyze Data
   • Benefit Payments
   • Individual Cases
   • PowerPoint
   • Application Forms
   • Unemployment Insurance Benefits

   Check all skills

   Responsibilities:

   • Manage recurring compensation and benefits events and resolve complex or atypical issues.
   • Give presentations to veterans base community organizations.
   • Develop training programs and educate staff about EEO matters.
   • Assist veterans in requesting military record information.
   • Interview and evaluate disabled applicants to determine type and degree of handicap and feasibility of rehabilitation and job placement activities.
   • Enter applicant and associate information into Peoplesoft.

3. Make a budget

   Including a salary range in your employment program representative job description is one of the best ways to attract top talent. An employment program representative can vary based on:

   • Location. For example, employment program representatives' average salary in tennessee is 49% less than in hawaii.
   • Seniority. Entry-level employment program representatives 54% less than senior-level employment program representatives.
   • Certifications. An employment program representative with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an employment program representative's salary.

   Average employment program representative salary

   $13.87hourly

   $28,848 yearly

   ---

   Entry-level employment program representative salary

   $19,000 yearly salary

   Updated January 20, 2026

4. Writing an employment program representative job description

   An employment program representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an employment program representative job description:

   Employment program representative job description example

   Have you taken a career break? Are you a passionate, innovative and creative individual interested in a fresh start in a rewarding industry?
   
   HarperCollins Publishers is excited to launch A New Chapter, our first career returnship program. This paid opportunity is for professionals with at least 5 years of overall experience who have been out of the workforce for approximately 2 years. Commencing in early 2023, the 12-week full-time program will provide returnship fellows with the opportunity to work on meaningful projects and learn new skills through mentorship, training, and professional network-building, while gaining insight into the various areas of publishing. Upon completion of the program, returnship fellows may receive an offer of full-time employment.
   
   HarperCollins Publishers is the second largest consumer book publisher in the world, with operations in 17 countries. With 200 years of history and more than 120 branded imprints around the world, HarperCollins publishes approximately 10,000 new books every year in 16 languages, and has a print and digital catalog of more than 200,000 titles. Writing across dozens of genres, HarperCollins authors include winners of the Nobel Prize, the Pulitzer Prize, the National Book Award, the Newbery and Caldecott Medals and the Man Booker Prize.
   Potential departments include:
   
   * Sales
   * Design
   * Marketing
   * Contracts
   * Legal
   * Editorial
   * Publicity
   * Managing Editorial
   * Finance
   * People/Human Resources
   * Subsidiary Rights
   * Production
   
   To apply, please submit a resume and cover letter. In your cover letter we would love to learn more about you! What were you doing before your career break? Why are you interested in making a pivot to trade book publishing? What department(s) mentioned above are you interested in working in? What are some of your favorite genres to read?
   
   Application deadline: November 15, 2022 at 11:59 PM EST
   
   You will be contacted by late December if there is interest.
   
   Qualifications/Requirements:
   
   * 5+ years of professional work experience - transferable skills are welcome and publishing experience is NOT necessary!
   * Has taken approximately 2 years away from the paid workforce (in an office/ corporate environment)
   * Eligible to work and be paid in the United States
   * Must be willing to work in a hybrid capacity in New York City

   Copy this example

   

5. Post your job

   To find employment program representatives for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any employment program representatives they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level employment program representatives with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your employment program representative job on Zippia to find and recruit employment program representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit employment program representatives, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new employment program representative

   Once you've decided on a perfect employment program representative candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employment program representative first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an employment program representative?