How to hire an event technology specialist

How to hire an event technology specialist, step by step

Here's a step-by-step event technology specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an event technology specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new event technology specialist
• Step 8: Go through the hiring process checklist

Post an event technology specialist job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you post your event technology specialist job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an event technology specialist for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an event technology specialist to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an event technology specialist that fits the bill.

   This list shows salaries for various types of event technology specialists.

   Type of Event Technology Specialist	Description	Hourly rate
   Event Technology Specialist	Broadcast and sound engineering technicians set up, operate, and maintain the electrical equipment for radio programs, television broadcasts, concerts, sound recordings, and movies.	$10-22
   Video Coordinator	A video coordinator normally works with sports teams to help them curate video footage of their games and training sessions. One important aspect of their job to travel away with the team for their games... Show more	$11-30
   Video Production Internship	A video production intern is responsible for supporting the digital content production team in creating engaging video content for the target audience of the business or according to a client's specifications and requirements. Video production interns familiarize themselves with the use of various software tools and applications, shadowing tenured video producers on actual applications and media publications... Show more	$10-24

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Audio Visual Equipment
   • Customer Service
   • Trouble Shoot
   • Projection
   • Live Events
   • Mixers
   • Video Production
   • Client Events
   • LCD
   • Visual Support
   • Corporate Events
   • Client Satisfaction
   • Meeting Rooms
   • DVD

   Check all skills

   Responsibilities:

   • Utilize a CMS to manage digital assets and develop the proper HTML coding for distribution requests.
   • Set up and operation of large and small-scale audiovisual systems for live events, including projection and sound equipment.
   • Work extensively with audio mixers, amplifiers and visual display systems.
   • Set LCD packages in meeting room spaces including projector, speakers and microphone's.
   • Attend daily BEO meetings with hotel management to discuss solutions and logistics to meet clients' dynamic needs.
   • Install and deconstruct lights, sets, projectors, screens, audio mixers, speakers, microphones and all other equipment.

3. Make a budget

   Including a salary range in your event technology specialist job description is a great way to entice the best and brightest candidates. An event technology specialist salary can vary based on several factors:

   • Location. For example, event technology specialists' average salary in kentucky is 59% less than in california.
   • Seniority. Entry-level event technology specialists earn 54% less than senior-level event technology specialists.
   • Certifications. An event technology specialist with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an event technology specialist's salary.

   Average event technology specialist salary

   $15.26hourly

   $31,750 yearly

   ---

   Entry-level event technology specialist salary

   $21,000 yearly salary

   Updated December 18, 2025

4. Writing an event technology specialist job description

   A good event technology specialist job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of an event technology specialist job description:

   Event technology specialist job description example

   M&E Event Technology Specialist - Remote
   
   Position Overview
   
   As a key member of the Meetings & Events team, the Event Technology Specialist will be responsible for all technical support required to support the meetings and events team and clients reporting into the Manager, Event Technology.
   
   This is a fully remote position.
   
   Responsibilities
   
   * Design and build custom websites, mobile apps, and virtual/hybrid hubs using Cvent Technology.
   * Proactively manage customized website through duration of registration period.
   * Proactively manage customized mobile apps through duration of contracted time period.
   * Communicate with software company support division when required and ensure closure of any support tickets. Share outcome with entire team based on impact.
   * Provide strategic management of databases and ensure integrity of data for multiple events at any given time.
   * Partner with clients and team members to configure financial aspects of events, collecting registration fees and/or payments for registration components.
   * Act as technical expert, addressing questions for team members and clients by identifying challenges, researching answers and correcting steps.
   * Improve system performance by identifying challenges, recommending changes to team members, accounting department and vendor partners.
   * Test customized sites to ensure full functionality prior to activating.
   * Responsible for running reports as required by teams, accounting and clients[JF1] .
   * Provides support as needed for new business, current clients and additional meeting requests.
   * Work with internal contacts to follow up with approvals needed with website/app builds.
   * Assume and perform other duties and responsibilities not specifically outlined herein, as requested.
   
   Basic Qualifications
   
   * Bachelors' degree required.
   * Knowledge of group travel operations and industry.
   * Ability to manage client relationships related to operational objectives.
   * Effective organizational and time management skills and follow-through on goals, plans, and projects.
   * Ability to work on more than one project simultaneously.
   * Proven pursuit of learning and self-development.
   * Strong analytical skills and problem-solving ability.
   * Ability to manage change and demonstrate personal adaptability and flexibility.
   * Demonstrate personal and organizational integrity.
   * Proven ability to generate new ideas to increase efficiencies and respond to customer needs creatively, proactively responding to customer requirements.
   * Capability of thinking innovatively, strategically and conceptually.
   * Ability to work independently, developing strategies, action plans, and implementation of plans.
   * Professional manner and appearance.
   * Highly-effective verbal and written communication skills, including public speaking and presentations.
   * Ability to work with all personality types.
   * Ability to work well under pressure and adapt to ever-changing scenarios.
   * Strong listening and evaluating skills.
   * Strong attention to detail.
   * Must be able to come to work promptly and regularly.
   * Must be able to take direction and work well with others.
   * Must be able to work under the stress of and meet deadlines.
   * Must be able to change productively and to handle other tasks as assigned.
   * Provide training on most new applications implemented.
   * Provide support to team as required.
   
   Preferred Qualifications
   
   * Advanced knowledge of Cvent Event Management System, including Flex Website configuration and Mobile App Configuration. Cvent Event Management certification preferred.
   * 3 years' experience in meetings & events industry. [JF2]
   * 3 years' experience in creative and technology functions, including basic understanding of online registration systems and image manipulation (resizing, cropping).
   * Proficient in Microsoft Office applications required including Word, Excel and PowerPoint.
   * Strong technical background, including knowledge of database management and data manipulation.
   * Demonstrated strong project management capabilities.
   * Ability to apply teamwork principles to job environment.
   * Able to travel and work extended, or off-hours as required.
   
   Direct Travel is an EOE/AA/Veteran/People with Disabilities employer.
   
   About Direct Travel
   
   Our growing company relies on excellence to deliver on our commitments to our customers. This starts with our employees. Our inclusive culture encourages entrepreneurial spirit empowering employees to build strong, long-lasting relationships with our clients and deliver innovative solutions. Direct Travel is one of the most respected Travel Management Companies in the industry providing our customers with smart consultation, tailored solutions and a true partnership. Our specific focus on the mid-market means our travel experts deliver personalized service to every client.
   
   Additionally, Direct Travel offers full-service performance improvement solutions, including meeting and event management, group incentive travel and individual recognition solutions through its wholly owned subsidiary Creative Group, Inc. An industry leader, Creative Group has been honored with the CMI 25 Award, which recognizes the top 25 most influential meeting and incentive management companies in the US each year since the award's inception in 2007. The company is headquartered in Schaumburg, Illinois and maintains offices in Detroit, Appleton, San Francisco and Toronto. For more information about Creative Group, please visit www.creativegroupinc.com.
   
   Together we will help our clients Navigate Their Way and Create Truly Moving Experiences. For more information, visit www.dt.com. Follow us on Twitter, YouTube and LinkedIn.

   Copy this example

   

5. Post your job

   To find the right event technology specialist for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with event technology specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit event technology specialists who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your event technology specialist job on Zippia to find and recruit event technology specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with event technology specialist candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new event technology specialist

   Once you've found the event technology specialist candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new event technology specialist. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an event technology specialist?