How to hire an executive assistant/marketing coordinator

How to hire an executive assistant/marketing coordinator, step by step

Here's a step-by-step executive assistant/marketing coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive assistant/marketing coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive assistant/marketing coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an executive assistant/marketing coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

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   An executive assistant/marketing coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, executive assistant/marketing coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents executive assistant/marketing coordinator salaries for various positions.

   Type of Executive Assistant/Marketing Coordinator	Description	Hourly rate
   Executive Assistant/Marketing Coordinator	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$18-33
   Marketing Internship	Marketing interns are usually marketing students or fresh graduates who are interested in getting actual work experiences before taking on a full-time job. They usually have an interest or academic background related to marketing... Show more	$11-18
   Administrative Coordinator	An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures... Show more	$13-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Database Management
   • Expense Reports
   • Press Releases
   • PowerPoint
   • Trade Shows
   • Event Planning
   • Facebook
   • Market Research
   • Calendar Management
   • Meeting Minutes
   • Business Development
   • Twitter
   • Sales Reports
   • Conference Calls

   Check all skills

   Responsibilities:

   • Manage direct mail and all QuickBooks applications.
   • Lead copywriting, content development and vision for chamber marketing/advertising collateral, which result in increase readership and activation.
   • Supervise social network accounts such as Facebook and LinkedIn.
   • Create all official Facebook pages for clients to facilitate interaction with customers.
   • Produce and monitor all department contracts, agreements, expense and travel reports, and request for proposals (RFP).
   • Analyze RFP requirements and assess final proposal document for compliance.

3. Make a budget

   Including a salary range in your executive assistant/marketing coordinator job description is one of the best ways to attract top talent. An executive assistant/marketing coordinator can vary based on:

   • Location. For example, executive assistant/marketing coordinators' average salary in louisiana is 51% less than in hawaii.
   • Seniority. Entry-level executive assistant/marketing coordinators 43% less than senior-level executive assistant/marketing coordinators.
   • Certifications. An executive assistant/marketing coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an executive assistant/marketing coordinator's salary.

   Average executive assistant/marketing coordinator salary

   $52,166yearly

   $25.08 hourly rate

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   Entry-level executive assistant/marketing coordinator salary

   $39,000 yearly salary

   Updated January 22, 2026

4. Writing an executive assistant/marketing coordinator job description

   An executive assistant/marketing coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an executive assistant/marketing coordinator job description:

   Executive assistant/marketing coordinator job description example

   GRAIL is a healthcare company whose mission is to detect cancer early, when it can be cured. GRAIL is focused on alleviating the global burden of cancer by developing pioneering technology to detect and identify multiple deadly cancer types early. The company is using the power of next-generation sequencing, population-scale clinical studies, and state-of-the-art computer science and data science to enhance the scientific understanding of cancer biology, and to develop its multi-cancer early detection blood test. GRAIL is headquartered in Menlo Park, CA with locations in Washington, D.C., North Carolina, and the United Kingdom. GRAIL, LLC is a wholly-owned subsidiary of Illumina, Inc. (NASDAQ:ILMN). For more information, please visit www.grail.com.
   
   Join a highly organized and exceptionally agile Executive Administration team driven by our mission: to detect cancer early, when it can be cured. We work behind the scenes making crucial contributions to the mission via those we support. This role requires highly-developed interpersonal skills, a friendly and helpful demeanor, and a solution-oriented approach.
   
   The Senior Executive Assistant will report directly to the Chief Commercial Officer (CCO) and also provide support to a few Commercial VPs within GRAIL. Although primary focus and responsibilities will be as Sr. Executive Assistant, there will be some responsibilities as a Marketing Coordinator.
   
   The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
   
   You will: Perform as both an individual contributor and team player supporting execution of business strategy.Partner with CCO and Commercial VPs , actively managing and optimizing their complex calendars. Take an active role in creating administrative and operational process improvements to ensure efficiency where needed.Help mentor and support junior members of the Executive Administration team.Manage special projects and assignments ad-hoc, navigating ambiguity with poise.Arrange domestic/international travel, prepare expense reports in a timely manner, coordinate team meetings.Help draft and prepare correspondence for internal announcements and organizations that the executive is involved with Use discretion, confidentiality, and good judgment to handle C-Level matters.Prepare Word, Excel, PowerPoint presentations, agendas, reports via G Suite, special projects, and other documents in support of objectives for the organization.Actively participate in staff meetings, take meeting notes, assist in following up with action items Help develop and administer onboarding process for the team Plans meetings, events and trade shows by identifying, assembling, and coordinating requirements, establishing contacts, developing schedules and assignments, and coordinating mailing lists.Prepare high level marketing activity reports and metrics for measuring program success.Support the maintenance and development of internal tools, tracking capability, global contact directory, and intranet sites.Must be able to travel to headquarters for EA team meetings, events, and when CCO is onsite.
   
   Your background should include: 10+ years of experience in executive admin support, complex calendar management.B.A./B.S. degree or equivalent practical experience. Has a strong business sense and can decipher priorities and make sound judgment calls when needed Excellent project management, prioritization, and organizational skills. Ability to quickly learn and implement new procedures, software, and technologies. Commitment to excellence. Performs duties at the highest level possible on a consistent basis.Ability to communicate cross-functionally and externally at all levels with ease (outstanding verbal and written communication skills).Positive “can do” attitude with a strong desire to roll up sleeves.Experience with Google Suite preferred. Ability to maintain confidentiality.Start-up experience in a company that has scaled quickly is a plus.Team player - have team-oriented experience and approach
   
   GRAIL is an Equal Employment Office and Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status. We will reasonably accommodate all individuals with disabilities so that they can participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
   Following extensive monitoring, consideration of business implications, and advice from internal and external experts, GRAIL US has made the decision to require that all U.S. employees be “Fully Vaccinated” with the COVID-19 vaccine. “Fully Vaccinated” is defined as two weeks after both doses of a two-dose vaccine (e.g. Pfizer or Moderna) or two weeks since a single-dose vaccine (e.g. Johnson & Johnson) has been administered. Absent a qualifying exemption, all GRAIL US employees are to comply with this requirement, including providing documentation of such vaccination status, as a condition of employment. Anyone unable to be vaccinated, either because of a sincerely held religious belief or a medical condition or disability that prevents them from being vaccinated, can request a reasonable accommodation for consideration by GRAIL.

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5. Post your job

   To find the right executive assistant/marketing coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with executive assistant/marketing coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit executive assistant/marketing coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your executive assistant/marketing coordinator job on Zippia to find and recruit executive assistant/marketing coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with executive assistant/marketing coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive assistant/marketing coordinator

   Once you have selected a candidate for the executive assistant/marketing coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new executive assistant/marketing coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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