How to hire an executive meeting manager

How to hire an executive meeting manager, step by step

Here's a step-by-step executive meeting manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an executive meeting manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new executive meeting manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your executive meeting manager job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an executive meeting manager for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An executive meeting manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, executive meeting managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents executive meeting manager salaries for various positions.

   Type of Executive Meeting Manager	Description	Hourly rate
   Executive Meeting Manager	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$18-30
   Director Of Events	An event director or director of the event is responsible for organizing a successful execution of an event. This job is demanding and involves a varied range of tasks and obligations, from planning and overseeing the cast and crew recruited, supervise training for effective execution of the event... Show more	$18-53
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Booking
   • Executive Meeting
   • Audio Visual
   • Site Inspections
   • Repeat Business
   • Delphi
   • Banquet Event Orders
   • Group Resumes
   • Client Relationships
   • Group Business
   • Guest Satisfaction
   • Client Satisfaction
   • Trade Shows
   • Sales Contracts

   Check all skills

   Responsibilities:

   • Manage and mentor team of alliances coordinators and business development representatives.
   • Work with corporate accounts to create their upcoming reservations for their hotel stays.
   • Maintain Delphi accounts and bookings in a clean, complete, and orderly environment.
   • Partner with the culinary team to customize menus and budgets as needed, for each assign group.
   • Create BEO's detailing catering needs as well as room setup as specified by clients using Delphi system.
   • Create contracts and other relate booking documentation as required.

3. Make a budget

   Including a salary range in your executive meeting manager job description is a great way to entice the best and brightest candidates. An executive meeting manager salary can vary based on several factors:

   • Location. For example, executive meeting managers' average salary in arkansas is 48% less than in new york.
   • Seniority. Entry-level executive meeting managers earn 38% less than senior-level executive meeting managers.
   • Certifications. An executive meeting manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an executive meeting manager's salary.

   Average executive meeting manager salary

   $50,261yearly

   $24.16 hourly rate

   ---

   Entry-level executive meeting manager salary

   $39,000 yearly salary

   Updated December 20, 2025

4. Writing an executive meeting manager job description

   An executive meeting manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an executive meeting manager job description:

   Executive meeting manager job description example

   Come be a part of something bigger!
   
   Benchmark | Pyramid is a strong believer in offering our employees Work-Life Effectiveness through, practices, policies, and programs to help our employees achieve success at both work and home. Here are just some of the great benefits we offer:
   Full Time employees have access to Medical and Dental insurance to fit your needs Benchmark University (You can grow both personally and professionally through on-line webinars and self-study courses) 401K match (Let us help you build your financial future) Companywide Hotel Room Discounts (Who doesn't love to get away) Paid Time OffEmployee Assistance Program (We are here to support you) Employee family events (bring the kids!) Partnerships and discounts with major retailers such as AT&T, Verizon and Dish to name a few Many more, please inquire for more details
   
   Nestled on the shores of Lake Lanier lies Lanier Island Resort - an island destination spread out across 1200 acres unlike any resort in Georgia. Our property features 282 guest rooms, indoor/outdoor meeting spaces, golf course, multiple dining options, nature trails, and other points of interest.
   
   What you will have an opportunity to do:
   We are looking for a highly motivated and analytical individual with experience in driving sales revenues for hotels or resorts to join our team as Sales Manager. This role is a key position that will be responsible proactively soliciting and managing group business in the assigned vertical markets and the assigned geographical market. Actively up-sells to maximize revenue opportunities. Achieves personal and team related revenue goals. Ensures business is turned over properly and in a timely fashion for proper service delivery. Responsible for driving customer & guest loyalty by delivering service excellence throughout each customer/guest experience. Provides service to customers to continue to grow the account.
   
   The successful candidate will have a proven track record of achieving sales goals, be creative, a problem solver, has a proven record of being a team player, is open to learning and leading by example, responds in a professional and courteous manner to guests and team.
   
   Your Role:
   · Conduct ongoing market research in order to stay in touch with the competition, client needs and marketing conditions.
   · Design packages consistent with the market needs.
   · Solicitation / creation of new sales leads, cold calling, direct mail,
   · Solicitation of repeat group business
   · Immediate and effective response to all inquiries
   · Achieving/producing revenue (to goal)
   · Create and generate professional proposals and contracts in response to leads, inquiries and prospecting efforts.
   · Building of long-term client relations.
   · Daily conversion of incoming inquiries, close client contracts, event detailing and the communication of event details to various departments
   · Limited weekend hours based upon client needs
   · Daily communication/primary contact with clients after contract is signed.
   · Communicate customer/group needs to hotel/islands staff
   · Monitor and coordinate any outside vendor contracts for each group
   · Daily and weekly creation and processing of BEO(s) and resumes
   · Ensure accuracy in all correspondence including but not limited to Banquet Event Orders (BEO's), resumes, contracts and proposals
   · Assist sales managers on daily inquiries, site tours or other sales activities in their absence.
   · Responsible for attending resume and BEO meetings with Banquets
   · Review all invoices and customer billing
   
   What are we looking for?
   
   Benchmark Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
   
   Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

   Copy this example

   

5. Post your job

   To find executive meeting managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any executive meeting managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level executive meeting managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your executive meeting manager job on Zippia to find and recruit executive meeting manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with executive meeting manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new executive meeting manager

   Once you've decided on a perfect executive meeting manager candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new executive meeting manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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