How to hire a field office manager

How to hire a field office manager, step by step

Here's a step-by-step field office manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a field office manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new field office manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The field office manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A field office manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, field office managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of field office managers.

   Type of Field Office Manager	Description	Hourly rate
   Field Office Manager		$19-52
   Project Coordinator	Project coordinators act as the liaising body between different departments involved in a specific project. They are members of the group assigned to work together for special projects or undertakings that will benefit the organization... Show more	$15-36
   Support Manager	A support manager is responsible for developing strategic technical solutions to improve business performance for client satisfaction and improve revenues. Support managers must have excellent knowledge of the technical processes and disciplines, as well as business systems in handling the information networks and systems of the company... Show more	$27-67

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Purchase Orders
   • Administrative Functions
   • Timekeeping
   • Cost Reports
   • Office Operations
   • Meeting Minutes
   • Inspection Reports
   • Travel Arrangements
   • RFI
   • Expense Reports
   • Office Equipment
   • Office Management
   • Office Functions
   • Human Resources

   Check all skills

   Responsibilities:

   • Manage procedural implementation for transition of office to HIPPA regulatory compliance and Medicare PQRI guidelines.
   • Code and process A/P & A/R, monitor revenue, develop a highlyefficient revenue and expense tracking system.
   • Perform monthly AIA billing for subcontractors per contractual agreement.
   • Create contracts, RFI'S, new hire packages, conduct new hire safety orientations.
   • Monitor and track submittals, change orders, RFI's, correspondences and billings in Primavera.
   • Handle monthly and weekly billings for subcontractors, AIA documents, retainage, vendors and field accounts.

3. Make a budget

   Including a salary range in your field office manager job description is one of the best ways to attract top talent. A field office manager can vary based on:

   • Location. For example, field office managers' average salary in mississippi is 53% less than in washington.
   • Seniority. Entry-level field office managers 64% less than senior-level field office managers.
   • Certifications. A field office manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a field office manager's salary.

   Average field office manager salary

   $66,804yearly

   $32.12 hourly rate

   ---

   Entry-level field office manager salary

   $40,000 yearly salary

   Updated December 17, 2025

4. Writing a field office manager job description

   A field office manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a field office manager job description:

   Field office manager job description example

   Employee-owned Kitchell seeks a dedicated Field Office Manager to join our Southern California region in Oceanside and build a long-term career at one of the most innovative and growth-oriented building companies in the United States.
   
   Manages a variety of advanced clerical, secretarial, and receptionist support activities to ensure efficient construction field office operations.
   Responsibilities
   
   * Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate person(s) and or assists visitors as necessary
   * Answers incoming phone calls, determines purpose of callers, forwards calls to appropriate person(s) or voicemail and logs call as required
   * Answers questions about field office and provides callers with address, directions, and other information
   * Orders and receives office supplies, and arranges for office equipment maintenance
   * Prepares outgoing and distributes incoming mail and express carrier packages
   * Coordinates the maintenance and alteration of field office areas and equipment, including layout, arrangement, and housekeeping
   * Assists with the set-up and close of jobsite offices and coordinates with IT and accounting as necessary
   * Serves as primary contact to outside vendors as related to administrative jobsite operations
   * Creates, prints, copies, and distributes correspondence, reports and other documents and ensures all correspondence is recorded
   * Maintains systematic retention, protection, retrieval, transfer and disposal of documents and records
   * Organizes and ensures document control for all submittals and substitutions, and requests for information
   * Assist with project closeout requirements in accordance with contract documents
   * Conducts research, compiles, and types reports and maintains project logs
   * Performs all data entry for the program
   * Processes client billings and invoices for payment
   * Maintain hardcopy and electronic files for entire program
   * Schedules, coordinates, and arranges meetings, prepares agendas, and prepares facilitates and records minutes of meetings
   * Assists with internal administrative processes and procedures and assists individuals as necessary
   * Utilizes safe work practices and follows directives, policies, and procedures for assisting and maintaining a healthy and safe work environment
   * Maintains effective and professional relationships with owners, architects, engineers, and contractors
   * Assist Program Manager with Forecasting and Forecast Reporting. Takes the lead in Forecast tracking, accuracy, on-time submission, scanning, saving and properly filing the Forecast
   * Assist the Project Manager with GC/GR study. Take the lead in tracking and submitting on-time to the Project Director monthly
   * Compiles and distributes the Project Schedules
   * Compiles and distributes monthly reports
   * Executes additional duties and responsibilities as assigned
   
   Education and Experience
   
   * High school diploma or general education degree and specialized or advanced coursework in office administration or related field is required
   * 3 or more years of position related work experience in office administration or related field, preferably in architecture, engineering and construction management industry is required (Equivalent combination of education and experience accepted)
   
   Knowledge and Skills
   
   * Knowledge of administrative office procedures and operation of standard office equipment is required
   * Effective computer skills, including proficient use of the Microsoft Suite of Tools is needed, Procore is preferred
   * Excellent verbal and written communication skills, including the ability to represent the company in a professional manner is required
   
   Work Environment
   
   While performing the duties of this job, the employee frequently inspects the project and may be exposed to ongoing construction and various weather conditions, while wearing personal protective equipment. The noise level in the work environment may range from moderate to loud. The worker is subject to both environmental conditions due to work activities occurring both inside and outside.
   
   Physical Requirements
   
   While performing the duties of this job, the position is moderately active and the employee is frequently standing, walking, reaching, bending, kneeling, stooping, crouching, crawling, and climbing. The position also may also be sitting for long periods of time. The employee may frequently lift and/or move items up to 50 pounds.
   
   Travel Requirement
   
   This position is site based in Oceanside at the project location.
   
   ABOUT OUR COMPANY
   
   Kitchell is an employee-owned company founded in 1950. We provide general contracting, construction management, development, facilities management, engineering and architecture and myriad other services within the built environment. Our employee-owners manage projects from main offices in Arizona, California, and Texas. We offer an entrepreneurial environment that fosters personal and professional growth with in-house education programs, formal and informal mentoring, and cross-training opportunities. We prefer to grow from within, building careers and financial stability through long-term ownership. We are consistently ranked among the top places to work, attributable to our tenured staff and outstanding benefits including profit sharing, discretionary stock options, incentive bonuses, health and life insurance, health savings accounts (HSA) with wellness incentives, 401(k), college savings plans, business travel assistance and insurance, discounted auto and homeowner's insurance, identity theft protection, rewards programs and much more.
   
   Kitchell is an Equal Opportunity/Affirmative Action employer and will consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status.

   Copy this example

   

5. Post your job

   There are a few common ways to find field office managers for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your field office manager job on Zippia to find and recruit field office manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit field office managers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new field office manager

   Once you've selected the best field office manager candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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