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How to hire a fundraising coordinator

Fundraising coordinator hiring summary. Here are some key points about hiring fundraising coordinators in the United States:

  • In the United States, the median cost per hire a fundraising coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new fundraising coordinator to become settled and show total productivity levels at work.

How to hire a fundraising coordinator, step by step

To hire a fundraising coordinator, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a fundraising coordinator:

Here's a step-by-step fundraising coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a fundraising coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new fundraising coordinator
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    The fundraising coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A fundraising coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, fundraising coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    The following list breaks down different types of fundraising coordinators and their corresponding salaries.

    Type of Fundraising CoordinatorDescriptionHourly rate
    Fundraising CoordinatorFundraisers organize events and campaigns to raise money and other donations for an organization. They may design promotional materials and increase awareness of an organization’s work, goals, and financial needs. $17-25
    Director Of Capital GivingA director of capital giving oversees program operations to ensure they run smoothly and efficiently according to company standards and regulations. They primarily set goals and protocols, establish timelines and budgets, perform market research and analyses, review and assess applications, and make decisions... Show more$32-71
    Donor Relations OfficerA donor relations officer is responsible for all the fundraising activities of an organization. As a donor relations officer, you will perform a variety of duties that may include determining strategies and goals to improve donations, maintaining strong relationships with prospects and existing donors, and developing new ways to recognize and thank donors... Show more$18-37
  2. Create an ideal candidate profile

    Common skills:
    • Non-Profit Organization
    • MDA
    • Event Planning
    • Press Releases
    • Alumni
    • Local Community
    • Local Businesses
    • Business Development
    • Fund Development
    • Facebook
    • Verbal Communication
    • Social Events
    • Community Events
    • Donor Database
    Check all skills
    Responsibilities:
    • Manage and update all content on a Facebook page for the church's auction to further assist in fundraising efforts.
    • Manage reservations and priority seating for VIP diners to ensure customer satisfaction and encourage repeat business.
    • Update company Instagram account with posts.
    • Publish blogs and editorials on organization's website.
    • Provide recommendations and quality assurance for web standards and SEO.
    • Generate the company's search engine submissions, keywords, and SEO methodologies.
  3. Make a budget

    Including a salary range in your fundraising coordinator job description is one of the best ways to attract top talent. A fundraising coordinator can vary based on:

    • Location. For example, fundraising coordinators' average salary in missouri is 44% less than in new york.
    • Seniority. Entry-level fundraising coordinators 31% less than senior-level fundraising coordinators.
    • Certifications. A fundraising coordinator with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a fundraising coordinator's salary.

    Average fundraising coordinator salary

    $45,352yearly

    $21.80 hourly rate

    Entry-level fundraising coordinator salary
    $37,000 yearly salary
    Updated December 17, 2025
  4. Writing a fundraising coordinator job description

    A job description for a fundraising coordinator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a fundraising coordinator job description:

    Fundraising coordinator job description example


    At Delaware North, we care about our associates' professional and personal wellbeing. We have a comprehensive benefits program designed to give our associates the comfort, safety, and stability they need to deliver exceptional service to our guests. All associates are eligible for benefits including weekly pay, employee assistance program, training and development, employee discounts, and flexible work schedules. Medical, dental, and vision insurance, 401(k) with company match, paid vacation and holidays, and tuition reimbursement are available for eligible associates.

    Responsibilities
    • Recruit non-profit organizations (NPOs) to staff concessions locations at Target Field.
    • Verify non-profit organization meets all criteria for program.
    • Coordinates training schedules for NPOs and delivers training on compliance with federal, state, and local regulations regarding alcohol and sanitation.
    • Ensure NPO groups follow company policy on guest service and technical training.
    • Lead ballpark tours for prospective and new groups.
    • Host recruitment events, on-site, and off-site.
    • Track and organize non-profit group contacts.
    • Prepares all reports needed for NPOs on event day.
    • Assist with the commission compensation reports.
    Qualifications
    • Must be self-motivated, able to work without direct supervision, and eager to be challenged and initiate projects and opportunities.
    • Ability to travel locally 50% of the time.
    • Excellent written and verbal communication skills.
    • Excellent customer service, employee relations, and leadership skills.
    • Basic math skills; ability to accurately account for inventory.
    • Must be able to work evenings, weekends, nights, and holidays.
    • Previous sales or recruiting experience and managing teams preferred.
    • Previous experience with non-profit organization preferred.
    Physical Requirements
    • Ability to stand and walk for entire length of shift.
    • Ability to lift and carry stock items up to 50 pounds.
    • Constant standing, bending, reaching and repetitive motions.
    • May be exposed to variable temperatures, including extreme heat and cold, depending on season.
    • Frequent sitting and computer usage.
    Who We Are

    Delaware North has operated concessions, premium dining and retail services at Target Field since 2010, when the 39,504-seat venue opened. The state-of-the-art stadium is home of the Minnesota Twins. We provide a full complement of food and beverage offerings that include chef-attended action stations, a carving station and Taste of the Ballpark fan favorites.

    At Delaware North, you'll love where you work, who you work with, and how your day unfolds. Whether it's in sporting venues, casinos, airports, national parks, iconic hotels, or premier restaurants, there's no telling where your career can ultimately take you. We empower you to do great work in a company with 100 years of success, stability and growth. If you have drive and enjoy the thrill of making things happen - share our vision and grow with us.

    Delaware North Companies, Incorporated and its subsidiaries consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status. Delaware North is an equal opportunity employer.

  5. Post your job

    To find fundraising coordinators for your business, try out a few different recruiting strategies:

    • Consider internal talent. One of the most important talent pools for any company is its current employees.
    • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fundraising coordinators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fundraising coordinators with the right educational background.
    • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.
    Post your job online:
    • Post your fundraising coordinator job on Zippia to find and recruit fundraising coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    During your first interview to recruit fundraising coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

    Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new fundraising coordinator

    Once you've found the fundraising coordinator candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

    It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

    After that, you can create an onboarding schedule for a new fundraising coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a fundraising coordinator?

There are different types of costs for hiring fundraising coordinators. One-time cost per hire for the recruitment process. Ongoing costs include employee salary, training, onboarding, benefits, insurance, and equipment. It is essential to consider all of these costs when evaluating hiring a new fundraising coordinator employee.

You can expect to pay around $45,352 per year for a fundraising coordinator, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for fundraising coordinators in the US typically range between $17 and $25 an hour.

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