How to hire a government documents coordinator

How to hire a government documents coordinator, step by step

Here's a step-by-step government documents coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a government documents coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new government documents coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your government documents coordinator job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a government documents coordinator for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A government documents coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, government documents coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of government documents coordinators and their corresponding salaries.

   Type of Government Documents Coordinator	Description	Hourly rate
   Government Documents Coordinator	Librarians help people find information and conduct research for personal and professional use. Their job duties may change based on the type of library they work in, such as public, school, and medical libraries.	$14-28
   Librarian	Librarians are trained in the field of information science so they can assist people in search of information. They direct and develop information systems and programs for the public... Show more	$18-35
   Research Librarian	The primary duty of a research librarian is to assist scholars, students, and other researchers in finding books and other study materials. Research librarians handle integrated library systems such as serials control, acquisitions, and cataloging... Show more	$16-35

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Government Contracts
   • Medicaid
   • Governance Program
   • Technical Assistance
   • Reference Materials
   • SharePoint
   • Intranet

   Responsibilities:

   • Facilitate development of veterans individual rehabilitation plans, which provide purpose, organization and empowerment to achieve life goals.
   • Used OCLC for copy and original cataloguing in MARC according to AACR2, and import records into the ILS.
   • Design a multi-tier website on intranet sharepoint creating an enterprise content management system.
   • Create and edit constant data in OCLC.
   • Review HUD-1 and closing instructions and clear investor reports.
   • Upload and meta tag documents to a Sharepoint document library.

3. Make a budget

   Including a salary range in your government documents coordinator job description is a great way to entice the best and brightest candidates. A government documents coordinator salary can vary based on several factors:

   • Location. For example, government documents coordinators' average salary in arkansas is 43% less than in alaska.
   • Seniority. Entry-level government documents coordinators earn 50% less than senior-level government documents coordinators.
   • Certifications. A government documents coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a government documents coordinator's salary.

   Average government documents coordinator salary

   $43,333yearly

   $20.83 hourly rate

   ---

   Entry-level government documents coordinator salary

   $30,000 yearly salary

   Updated February 1, 2026

4. Writing a government documents coordinator job description

   A government documents coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a government documents coordinator job description:

   Government documents coordinator job description example

   Who We Are
   
   SAG-AFTRA is the iconic American labor union that represents approximately 160,000 media professionals. SAG-AFTRA employees support our members and thrive on securing the strongest protections by negotiating the best wages, working conditions, health and pension benefits. We preserve and expand members' work opportunities, vigorously enforce our contracts and protect our members against unauthorized use of their work.
   
   What You'll Do
   
   This position will coordinate governance activities related to Union meetings, Committee records, elections and voting. Position will coordinate election procedures, information and materials for National, Local and Convention elections to ensure uniformity in administration as well as provide support to election-related committees and other committees as needed. Coordinates meeting event planning including social mixers for large groups in person or by video conference for National Board and EC meetings (location/room set-up, participant and traveler lists, food, materials, etc.). Ensures proper application of SAG-AFTRA Constitution, Local Constitutions and Local Rules of Procedure and election related policies as established by the Board. The coordinator is responsible for developing, maintaining, and updating elections records and archiving election documents. Maintains and updates election related lists as well as other databases of Governance-related information, including highly confidential and sensitive material. The coordinator also researches, confirms and creates reports regarding compliance with union election rules and procedures. Researches election related issues.
   
   (This section provides a general summary of the most significant job duties performed. It does not explain in detail every single duty performed.)
   
   + Staff support to election-related and other committees (Preparation of meeting notices, materials, minutes, candidate reports, ballots and brochures).
   
   + Responsible for preparing invoices for review and payment for elections, contract referenda and meeting related events.
   
   + Prepare distribution and organization of candidate information materials (Candidate nominating petition packets and online nominating materials).
   
   + Orient candidates through nominating election processes (online and paper format).
   
   + Receive and track candidate submissions.
   
   + Ensure candidate eligibility for all elected positions nationwide. Requires analysis of each position and local in determining preliminary eligibility and tracking decisions made by election committees.
   
   + Prepare, distribute and archive election correspondence for eligibility requirements.
   
   + Coordinate and prepare candidate submissions for Election Committee review for National Officer, Los Angeles Local and Convention elections; also coordinates with appropriate New York Local and other Local Staff for Local elections.
   
   + Coordinate internal elections and assist with teller committee activities at National and Local Board meetings. Coordinate operations and support staff at ballot tally or virtual voting site.
   
   + Maintain national election records and master election schedule/calendar. Provides additional support with the master calendar and committee schedules and the maintenance of committee lists, records and databases.
   
   + Maintain and prepare Electronic Voting System for use at meetings including candidate elections.
   
   + Conduct telephone/email polls for National Board and Executive Committee and prepare results report.
   
   + Assist in research requests, election related issues and prepare memos for information related to resolutions, policies, precedents, procedures and past practice.
   
   + Provide templates and guidance to Local Staff for Local Board telephone/email polls.
   
   + Develop, maintain and update database of governance related information.
   
   + Interpret Board documents and policy.
   
   + Perform other department duties as assigned or as the situation dictates.
   
   What You'll Need
   
   We want to make sure you're successful. To be considered, you must have:
   
   (The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of this job with or without reasonable accommodation, using some other combination of skills and abilities.)
   
   + Able to communicate effectively in English, both orally and in writing.
   
   + Able to prioritize tasks and follow-up with little or no supervision.
   
   + Able to be courteous and responsive to all member inquiries.
   
   + Able to use PC applications.
   
   + Diplomacy and discretion (confidentiality) .
   
   + Detail oriented.
   
   + Able to organize and coordinate multiple tasks under daily deadlines.
   
   + Able to work under pressure.
   
   + Able to accurately type 35 WPM.
   
   + Superlative interpersonal skills: high degree of patience and tact. Must be able to cultivate respectful, strategic and collaborative relationships with people from diverse backgrounds both internally and externally.
   
   + Dedication to workers' rights and social justice.
   
   + Have an understanding and awareness of worker rights impacting SAG-AFTRA members.
   
   + Hold yourself and others accountable for a high level of performance and integrity.
   
   + Must be able to work in a challenging environment where constructive feedback from others is encouraged.
   
   + Must maintain regular and acceptable attendance at such level as is determined at SAG-AFTRA's sole discretion.
   
   + Must be available and willing to work overtime per day or per week, including weekends and holidays, as SAG-AFTRA determines is necessary to meet its business needs (schedule flexibility).
   
   + Must be available to work and willing to travel to offsite locations with such frequency as SAG-AFTRA determines is necessary or desirable to meet its business needs.
   
   MINIMUM QUALIFICATIONS:
   
   Education and/or Experience:
   
   + Bachelor's degree from accredited college or university plus 2 years relevant experience; or 6 years combination of education and relevant experience
   
   + Experience with administration of election processes preferred.
   
   + Experience with board or committee meetings preferred.
   
   Certificates, licenses, and/or registrations:
   
   + N/A
   
   TESTING REQUIREMENTS:
   
   + Basic skills- math, spelling, grammar and filing - passing score: 76%
   
   + Typing test (35wpm)
   
   + Word and Excel (basic, intermediate and advanced) - passing score: 76%
   
   What You'll Get
   
   We are a great place to work because we offer:
   
   + Colleagues that are passionate about what we do and how they contribute to our mission
   
   + Balance between work and home life responsibilities
   
   + Affordable and comprehensive medical and dental plans
   
   + Generous pension plan
   
   + Employee discounts and perks
   
   ID: 2022-1898
   
   Job Title: NATIONAL DIRECTOR, GOVERNANCE
   
   FLSA Status: Non-Exempt
   
   Shift: 9:00am-5:00pm
   
   Union Representation: Non-Represented

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5. Post your job

   There are a few common ways to find government documents coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your government documents coordinator job on Zippia to find and recruit government documents coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting government documents coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new government documents coordinator

   Once you've decided on a perfect government documents coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new government documents coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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