How to hire a graphics coordinator

How to hire a graphics coordinator, step by step

Here's a step-by-step graphics coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a graphics coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new graphics coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a graphics coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A graphics coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, graphics coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents graphics coordinator salaries for various positions.

   Type of Graphics Coordinator	Description	Hourly rate
   Graphics Coordinator	Graphic designers create visual concepts, using computer software or by hand, to communicate ideas that inspire, inform, and captivate consumers. They develop the overall layout and production design for various applications such as advertisements, brochures, magazines, and corporate reports.	$18-31
   Freelance Designer	Freelance designers are creative, independent contractors who create visual and graphic designs for their clients. They develop text and illustrated versions of brands, messages, and communications with strong visible influence with their clients... Show more	$18-39
   Production Artist	A production artist is responsible for managing digital content, meeting clients' standard specifications and requests for successful project completion. Production artists must have computer proficiency, especially on utilizing various software tools and applications to create illustrations and layouts... Show more	$19-45

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Graphic Design
   • Adobe Creative Suite
   • Adobe Illustrator
   • Adobe Photoshop
   • Motion Graphics
   • Print Production
   • Exceptional Time Management
   • Adobe Indesign
   • Graphic Layouts
   • Mac
   • Real Estate
   • Product Development
   • PowerPoint
   • CAD

   Check all skills

   Responsibilities:

   • Create ads, manage copywriting, respond to customer inquiries, generate brand unity, establish clear company identity.
   • Design and print newsletters, posters, brochures, flyers, business cards, envelopes, and forms for the community.
   • Develop and design print advertisements such as posters, flyers, brochures, and book covers for various upcoming university events.
   • Develop the company s website using CSS and HTML.
   • Assist in commercial projects such as ads, brochures, restaurant menus, posters, t-shirts, promotional displays.
   • Move all presentations from slide base to electronic (PowerPoint).

3. Make a budget

   Including a salary range in your graphics coordinator job description is a great way to entice the best and brightest candidates. A graphics coordinator salary can vary based on several factors:

   • Location. For example, graphics coordinators' average salary in south dakota is 48% less than in washington.
   • Seniority. Entry-level graphics coordinators earn 42% less than senior-level graphics coordinators.
   • Certifications. A graphics coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a graphics coordinator's salary.

   Average graphics coordinator salary

   $50,252yearly

   $24.16 hourly rate

   ---

   Entry-level graphics coordinator salary

   $38,000 yearly salary

   Updated December 15, 2025

4. Writing a graphics coordinator job description

   A good graphics coordinator job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a graphics coordinator job description:

   Graphics coordinator job description example

   * Manage/monitor/coordinate all aspects of fleet copier program to ensure that performance standards are maintained, and the district's requirements are consistently met.
   
   * Manage/Monitor/coordinate fleet inventory, track machine moves, machine removals and new machine installations.
   
   * Track machine lease expiration and/or projected end of service life dates in order to maintain management databases and generate appropriate reports.
   
   * Act as an advocate for all district end-users in all matters concerning the copier fleet. Assist and train end-users on procedures and forms required to purchase; move, remove or install new equipment; or cancel equipment.
   
   * Act as supporting interface with outside vendors and contractors for management of performance issues; move, remove & install new equipment; and to ensure service response requirements are met.
   * Work closely with IT Department and IT Help desk on networking and PaperCut issues.
   * Analyze fleet utilization to ensure that each machine's capabilities match the true requirements and needs in order to make recommendations for machine deployment, replacement, installation and training.
   * Maintain/maintain spreadsheets breaking down base lease amount, maintenance and supply cost and overage expenses in order to reconcile quarter invoices and expenses.
   * Assist in the procurement of copiers, print solutions and technology with proper consideration given to quality, performance, price and delivery within proper procedures, policies and legal requirements.
   * Perform all other tasks and duties as assigned.
   
   All federally funded incumbents of this position must comply with time and effort reporting requirements through personnel activity reports or periodic certification, as appropriate.
   
   * Bachelor's degree from an accredited university in Business, Purchasing, or Information Systems.
   * 3-5 Years in Exerience in Business, Purchasing, Information Systems or directly related field.
   * Knowledge of Multi-Function Printers (MFPs), production copiers and equipment, both color and black/white.
   * Experience in large-scale fleet implementations, copier fleet management, managed print solutions and technology equipment.
   * Ability to troubleshoot and find solutions to establish and maintain cooperative relationships with district employees, vendors, and others.
   * Knowledge of the principles, procedures and legal requirements of school district purchasing, bids, and contracts.
   * Excellent computer skills with thorough knowledge in MS Office and strong Excel spreadsheet skills.

   Copy this example

   

5. Post your job

   To find the right graphics coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with graphics coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit graphics coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   To find graphics coordinator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as dribbble, authentic jobs, working not working, coroflot.
   • Post your job on free job posting websites.

6. Interview candidates

   Recruiting graphics coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new graphics coordinator

   Once you've selected the best graphics coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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