How to hire a grounds maintenance manager

How to hire a grounds maintenance manager, step by step

Here's a step-by-step grounds maintenance manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a grounds maintenance manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new grounds maintenance manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The grounds maintenance manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A grounds maintenance manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, grounds maintenance managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of grounds maintenance managers.

   Type of Grounds Maintenance Manager	Description	Hourly rate
   Grounds Maintenance Manager		$12-25
   Technical Supervisor	A technical supervisor is a leader who offers hands-on leadership for the staff members. Technical supervisors oversee employee performance in a certain department of the organization... Show more	$30-60
   Facility Supervisor	A Facility Supervisor is responsible for maintaining an organization's facilities' safety and security to ensure smooth and efficient business operations. Facility Supervisors monitor the adequacy of inventories and handle the budget to purchase materials and equipment for operations... Show more	$12-30

   Show more

2. Create an ideal candidate profile

   Common skills:

   • GRASS
   • Lawn Care
   • Grounds Maintenance
   • Safety Issues
   • Plumbing
   • Mowing
   • Snow Removal
   • Building Maintenance
   • HVAC
   • Maintenance Operations
   • General Maintenance
   • Weed Control
   • Logistics
   • Windows

   Check all skills

   Responsibilities:

   • Manage and coordinate maintenance and equipment logistics operations, staffing and training functions to boost program effectiveness and mission readiness.
   • Maintain all property including mowing of property, maintaining driveways, and all snow removal.
   • Manage and coordinate maintenance and equipment logistics operations, staffing and training functions to boost program effectiveness and mission readiness.
   • Perform complete teardown and rebuild of Okuma CNC lathes.

3. Make a budget

   Including a salary range in your grounds maintenance manager job description is one of the best ways to attract top talent. A grounds maintenance manager can vary based on:

   • Location. For example, grounds maintenance managers' average salary in kentucky is 44% less than in district of columbia.
   • Seniority. Entry-level grounds maintenance managers 52% less than senior-level grounds maintenance managers.
   • Certifications. A grounds maintenance manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a grounds maintenance manager's salary.

   Average grounds maintenance manager salary

   $36,438yearly

   $17.52 hourly rate

   ---

   Entry-level grounds maintenance manager salary

   $25,000 yearly salary

   Updated December 19, 2025

4. Writing a grounds maintenance manager job description

   A job description for a grounds maintenance manager role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a grounds maintenance manager job description:

   Grounds maintenance manager job description example

   The incumbent for the Facility Maintenance position is responsible for a variety of maintenance, repairs, continuous improvement, and new installation functions on facility grounds, equipment and infrastructure with limited direction and guidance. Support manufacturing operations in a spirit of teamwork and cooperation. Troubleshoot and resolve issues in a timely fashion. Safely, professionally, and efficiently, complete facility maintenance, preventive maintenance and scheduled projects.
   Duties may include, but are not limited to the following: Performs routine inspection and maintenance on facilities and assigned equipment. Conducts safety checks on facilities and equipment. Completes required paperwork associated with repairs and documenting parts usage. Maintains a clean, safe work area in compliance with corporate and industry food safety standards Repair machines, equipment, or structures, using tools such as hammers, hoists, saws, drills, wrenches, or equipment such as precision measuring instruments or electrical or electronic testing devices. Assemble, install, or repair wiring, electrical or electronic components, pipe systems, plumbing, machinery, or equipment. Ability to perform maintenance and repairs to conveyors. Performs electrical maintenance and repairs to equipment. Ability to effectively communicate needed repairs or tasks. Ensures proper care in the use and maintenance of equipment and supplies. Promotes continuous improvement of workplace safety and environmental practices. Perform routine maintenance, such as inspecting drives, motors, or belts, checking fluid levels, replacing filters, or doing other preventive maintenance actions. . Performs miscellaneous job-related duties as assigned. Participates in Gemba walks and line audits as assigned. Required to be on 24 hour call service to all facilities, along with managing snow removal during the on call time period.
   Required Competencies & Knowledge:
   
   Knowledge of:
   
   Thorough knowledge of trades related to building maintenance and repair.
   
   Certification in electrical, plumbing and heating and air (HVAC).(Preferred)
   
   Skill in:
   Basic understanding of carpentry, painting, plumbing, electrical procedures and techniques. Proven use of hand and power tools. Reading and following blueprints and assembly instructions; ability to follow safety practices and recognize hazards. Some knowledge of Lock out Tag out (LOTO) procedures.
   
   Other details
   Job Family Maintenance Pay Type Hourly Telecommute % 0

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right grounds maintenance manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your grounds maintenance manager job on Zippia to find and recruit grounds maintenance manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit grounds maintenance managers, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new grounds maintenance manager

   Once you have selected a candidate for the grounds maintenance manager position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new grounds maintenance manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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