How to hire a health sciences program coordinator

How to hire a health sciences program coordinator, step by step

Here's a step-by-step health sciences program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a health sciences program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new health sciences program coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a health sciences program coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a health sciences program coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a health sciences program coordinator that fits the bill.

   The following list breaks down different types of health sciences program coordinators and their corresponding salaries.

   Type of Health Sciences Program Coordinator	Description	Hourly rate
   Health Sciences Program Coordinator	Postsecondary teachers instruct students in a wide variety of academic and career and technical subjects beyond the high school level. They also conduct research and publish scholarly papers and books.	$13-27
   Adjunct Faculty Member	An adjunct faculty member teaches part-time at learning institutions, usually on a contractual basis. Although their duties depend on their position or area of expertise, it usually includes preparing lessons and coursework plans, administering examinations, producing learning materials, grading tests and quizzes, and assisting students as necessary... Show more	$17-47
   Nutrition Educator	A Nutrition Educator promotes healthy lifestyles through developing and implementing dietary care plans and providing nutritional counseling. They advise patients and clients on nutritional principles, diet modifications, and food selection and preparation.	$12-20

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Social Work
   • Mental Health
   • Health Education
   • Curriculum Development
   • Advisory Committee
   • Career Fairs
   • Medical Terminology

   Responsibilities:

   • Manage and write marketing and promotional contents on multiple Facebook and Instagram accounts.
   • Input data using Microsoft spread sheet and create PowerPoint presentations detailing information collect pertaining to efficiency of center programs.
   • Perform administrative functions as needed; updating SharePoint portal, analyzing disbursement requests, and maintaining programs budgets.

3. Make a budget

   Including a salary range in your health sciences program coordinator job description is a great way to entice the best and brightest candidates. A health sciences program coordinator salary can vary based on several factors:

   • Location. For example, health sciences program coordinators' average salary in south carolina is 67% less than in oregon.
   • Seniority. Entry-level health sciences program coordinators earn 49% less than senior-level health sciences program coordinators.
   • Certifications. A health sciences program coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a health sciences program coordinator's salary.

   Average health sciences program coordinator salary

   $40,960yearly

   $19.69 hourly rate

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   Entry-level health sciences program coordinator salary

   $29,000 yearly salary

   Updated December 24, 2025

4. Writing a health sciences program coordinator job description

   A health sciences program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a health sciences program coordinator job description:

   Health sciences program coordinator job description example

   Under the supervision of the director, admissions and recruitment, the coordinator of admissions and recruitment will be initial point of contact within the Office of Admissions and Recruitment for parents, students, counselors, and community leaders. This position will analyze student request and needs; cultivate traditional and non-traditional prospects, and admitted students through direct participation in a variety of activities; and articulate admissions procedures and requirements to prospective students, parents, counselors, etc. The Coordinator of Admissions and Recruitment oversees the development, implementation and evaluation of recruitment, admissions, enrollment events and relevant marketing strategies for all academic programs. Additionally, the coordinator works with the director to develop appropriate enrollment events, along with marketing and public relations as related to college recruitment for all academic programs to increase enrollment with full independent discretion and accountability.
   Essential Functions
   
   Promote the college's core values and standards of excellence through teamwork, caring, commitment to our mission and values, integrity, respectful communication, maintenance of a safe and professional environment, synergistic partnership with those we serve, and anticipation of students', colleagues', and customers' needs.
   
   * Contributes to the development and revision of and adheres to policies and procedures.
   * Assumes responsibility for own actions.
   * Serves as a role model and/or mentor to students and teammates.
   * Projects a professional image in dress, speech and behavior including demonstrating respect for others.
   * Represents the program and college in a positive manner.
   * Maintains appropriate confidentiality in all aspects of job performance.
   * Provides accessibility to students and teammates by maintaining office hours and communicating in a timely manner.
   * Serves as an advisor to support student success.
   * Participates in college functions (e.g., teammate/departmental meetings, new student orientation, graduation) as appropriate.
   * Engages in active college committee work to include advising student clubs or organizations (waived for PRN teammates and those with fewer than 30 assigned hours per week).
   * Fosters beneficial relationships and supports the greater community through service activities.
   * Performs other duties as assigned.
   
   Admissions and Recruitment
   
   * Actively recruits qualified and diverse students for enrollment in the academic programs of the college.
   * Serves as the main contact for information and enrollment for assigned academic programs.
   * Extensively travels to high schools, college fairs, community colleges, medical centers and other recruitment events to represent the college and recruit prospective students
   * Develops and implements content strategies to increase the exposure, awareness, and understanding of assigned academic programs.
   * Assist the office of admissions and recruitment with lead generation and follow up to yield prospective students and meet the college's enrollment goals.
   * Responsible for all admissions materials and maintenance of prospective student records for assigned programs
   * Provides admissions presentations to visitors during campus daily tours and at on campus and off campus events.
   * Participate as needed on program advisory boards.
   * Serve as a liaison to academic program faculty to ensure students receive holistic support from inquiry to enrollment.
   * Responsible for evaluating the effectiveness of recruitment strategies for assigned programs on an annual basis and helps update policies and procedures relevant to their findings
   * Work collaboratively with colleagues in financial aid, registration, student success and other campus offices to ensure a consistent and smooth transition from applicant to student
   * Researches and identifies opportunities to expand community outreach.
   * Manages communication flow with prospective students, including personal appointments, tele-counseling, email inquiries, and information requests.
   * Provides accurate information about admissions and enrollment at the college.
   * Assists with creating marketing literature used for recruitment and recommend updates annually.
   
   Advertising and Publicity
   
   * Work with the director, faculty, and staff to gain feedback on strategies to best publicize the college and each specific program of study.
   * Assists with creating literature used for recruitment.
   * Collaborate with director of admissions and recruitment and coordination with marketing and communications team, plan, write, prepare and/or review press releases and articles to be used in publications consistent with college messaging, content, and editorial standards for promoting the academic programs of the college.
   * Collaborate with director of admissions and recruitment and coordination with marketing and communications team, to research, interview, write, edit, proofread, and distribute content for electronic and print communication to promote the academic programs of the college
   * Responsible for the research, planning, execution, and evaluation of events to create successful campus and community programs that effectively and efficiently support all of the college's recruitment efforts, including but not limited to information sessions, individual admissions counseling sessions, and campus visit days.
   * Work with the director to ensure events are in line with strategic initiatives.
   * Communicate with campus partners to manage event logistics, room reservations, catering, and staffing.
   * Advises prospective students, applicants and their families concerning admissions policies and requirements while accentuating the positive aspects of the College's academic programs and resources.
   * Identify, train, supervise and evaluate student ambassadors assigned to the admissions office, for them to represent the college professionally and knowledgeably to prospective students and their families.
   
   TEAS/SLE Testing
   
   * Ensures the college is in compliance with standardized testing site rules and regulations set by oversight organizations.
   * Assists examinees with their questions or concerns.
   
   Physical Requirements
   
   * Extended periods of standing, walking, sitting, bending, and stretching; as well as frequent movement throughout the college and agency campuses.
   * Visual and auditory acuity within normal lines or corrected.
   * Possesses valid driver's license.
   * Occasional driving to other locations.
   
   Education, Experience and Certifications
   
   * Bachelor's degree required.
   * Preferably 2-3 years in the area of Admissions at a higher education setting required, preferably recruiting prospective students, marketing, public relations, with an ability to make sales presentations
   * Knowledge of the admission and enrollment process.
   * Demonstrated ability to lead projects and meetings, work well with people, and foster and facilitate collaboration.
   * Knowleadge of CRM systems. Proficient in Jenzbar or Salesforce is a plus.
   * Excellent oral and written communication skills and very strong interpersonal skills.
   * Excellent writing, editing and creative skills.
   * Able to manage volunteers, students and other professionals.
   * Proven success with event planning and coordination.

   Copy this example

   

5. Post your job

   To find health sciences program coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any health sciences program coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level health sciences program coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your health sciences program coordinator job on Zippia to find and attract quality health sciences program coordinator candidates.
   • Use niche websites such as k12jobspot, learn4good, serious teachers, teachingjobs.com.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit health sciences program coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new health sciences program coordinator

   Once you have selected a candidate for the health sciences program coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new health sciences program coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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