How to hire an income tax administrator

How to hire an income tax administrator, step by step

Here's a step-by-step income tax administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an income tax administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new income tax administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The income tax administrator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An income tax administrator's background is also an important factor in determining whether they'll be a good fit for the position. For example, income tax administrators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of income tax administrators.

   Type of Income Tax Administrator	Description	Hourly rate
   Income Tax Administrator	Accountants and auditors prepare and examine financial records. They ensure that financial records are accurate and that taxes are paid properly and on time... Show more	$17-38
   Accountant Internship	An accounting intern is responsible for assisting an organization's accounting department, observing practical applications and processes, and performing accounting duties under the supervision of tenured accounting staff. Accounting interns support the accounting operations by preparing and organizing financial reports, helping with accounts reconciliation, researching financial and stock market trends, utilizing various accounting software, and managing feedback from their mentors... Show more	$11-21
   Certified Public Accountant	A certified public accountant (CPA) acts as an advisor to small businesses and chief financial officers to Fortune 500 companies. They typically work for both small and large public accounting firms... Show more	$23-57

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Individual Tax Returns
   • Tax Payments
   • Income Tax Returns
   • E-File
   • Tax Software
   • Payroll
   • Tax Audits
   • CPA
   • Tax Filings
   • Property Tax
   • Engagement Letters
   • Due Dates
   • IRS
   • Tax Season

   Check all skills

   Responsibilities:

   • Manage and prepare sales and use tax account reconciliations and property tax liability accounts and prepare corresponding journal entries.
   • Assist the supervisor and CPA's in various record keeping projects.
   • Complete all records and reports as required such as payroll reports and month end reports.
   • Review debit and credit tax information for accuracy and completeness and assign the appropriate IRS tax withholding rates for domestic dividends.
   • Process and administer payroll and employee benefit programs.
   • Research and respond to correspondence from taxation divisions to resolve discrepancies and oversee remittances and reconciliation of withholding and unemployment taxes.

3. Make a budget

   Including a salary range in your income tax administrator job description is a great way to entice the best and brightest candidates. An income tax administrator salary can vary based on several factors:

   • Location. For example, income tax administrators' average salary in mississippi is 50% less than in new jersey.
   • Seniority. Entry-level income tax administrators earn 56% less than senior-level income tax administrators.
   • Certifications. An income tax administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an income tax administrator's salary.

   Average income tax administrator salary

   $54,559yearly

   $26.23 hourly rate

   ---

   Entry-level income tax administrator salary

   $36,000 yearly salary

   Updated January 2, 2026

4. Writing an income tax administrator job description

   A job description for an income tax administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an income tax administrator job description:

   Income tax administrator job description example

   TAX ADMINISTRATOR, WEALTH MANAGEMENT, TAX CHARITABLE SERVICES
   
   OH: 103259
   
   The Global Client Tax Services Group provides tax preparation and reporting services to affluent individuals and families, foundations, endowments, and corporations. This position within the Charitable Tax Team will focus on preparing IRS Forms 5227 and, when applicable, 1041 for split interest trusts. Prepare and file IRS Forms 990, 990-PF and, if applicable, 990-T for supporting organizations and non-private operating foundations. Prepare and file the 1099-NEC returns for vendors for our foundations. In addition, prepare and file Attorney General returns for the appropriate state(s) for which a foundation is registered.
   
   Major Duties
   
   * Research, audit, prepare and file all assigned federal and state tax returns by deadlines.
   * Collaborate with colleagues and external parties regarding tax related matters.
   * Calculate and prepare quarterly estimates for charitable trusts.
   * Coordinate with tax attorneys and relationship managers regarding the setup of new charitable trusts for tax preparation.
   * Research and resolve tax-exempt organization tax issues.
   
   Knowledge and Skills
   
   * Advanced written and oral communication skills.
   * Strong interpersonal skills to engage with clients, colleagues, third parties and tax authorities.
   * Familiarity with Thomson ONESOURCE is a plus
   * Proficient with Microsoft Office; experience with Excel is a plus
   * Adaptable and analytical thinker.
   * Work both independently and as part of a team with professionals at all levels.
   * Intellectual curiosity, initiative, personal organization and motivation.
   
   The successful candidate will benefit from having the following competencies:
   
   * Bachelor's degree required; degree in Accounting, Finance, or a related field preferred
   * 1-3 years of prior tax experience preferred
   * Public accounting experience is a plus
   
   About Northern Trust:
   
   Northern Trust provides innovative financial services and guidance to corporations, institutions and affluent families and individuals globally. With more than 130 years of financial experience and over 20,000 partners, we serve the world's most sophisticated clients using leading technology and exceptional service.
   
   Working with Us:
   
   As a Northern Trust partner, you will be part of a flexible and collaborative work culture, which has a strong history of financial strength and stability. Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company that is committed to strengthening the communities we serve!
   
   Additional Information

   Copy this example

   

5. Post your job

   To find income tax administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any income tax administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level income tax administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your income tax administrator job on Zippia to find and attract quality income tax administrator candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting income tax administrators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new income tax administrator

   Once you have selected a candidate for the income tax administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new income tax administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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