How to hire an information systems assistant

How to hire an information systems assistant, step by step

Here's a step-by-step information systems assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an information systems assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new information systems assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your information systems assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an information systems assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An information systems assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, information systems assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of information systems assistants.

   Type of Information Systems Assistant	Description	Hourly rate
   Information Systems Assistant	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$14-55
   Information Systems Technician	An information systems technician is responsible for maintaining the efficiency of various network systems' performance. Information systems technicians provide network troubleshooting, upgrading systems for optimization, maintaining the security of databases, managing the interaction of networks, and inspecting and troubleshooting system inconsistencies... Show more	$13-35
   Information Systems Analyst	An information systems analyst specializes in conducting cost-efficient research and analysis to determine how information technology can improve a company's business process and growth. One of their primary responsibilities is to collaborate with information systems experts to develop upgrades and all-new systems, respond to inquiries and concerns, provide corrective measures, and meet the IT needs of employees all over the company... Show more	$27-57

2. Create an ideal candidate profile

   Common skills:

   • Database Systems
   • SQL
   • Troubleshoot
   • Computer System
   • Desk Support
   • Linux
   • GIS
   • HR
   • PCS
   • ERP
   • HTML
   • User Support
   • Data Integrity
   • Software Installation

   Check all skills

   Responsibilities:

   • Work on Sharepoint to enter data information, upload documents, and manage asset inventories.
   • Lead project implementation of global HRIS performance management system.
   • Set up SharePoint sites along with users.
   • Programme and run refund checks from various accounts.
   • Update the department's internal web page using FrontPage and HTML.
   • Organize customer databases, coordinate mass marketing mailings, track projects throughout the production system and troubleshoot problems.

3. Make a budget

   Including a salary range in your information systems assistant job description is one of the best ways to attract top talent. An information systems assistant can vary based on:

   • Location. For example, information systems assistants' average salary in arkansas is 58% less than in massachusetts.
   • Seniority. Entry-level information systems assistants 74% less than senior-level information systems assistants.
   • Certifications. An information systems assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an information systems assistant's salary.

   Average information systems assistant salary

   $59,243yearly

   $28.48 hourly rate

   ---

   Entry-level information systems assistant salary

   $30,000 yearly salary

   Updated January 23, 2026

4. Writing an information systems assistant job description

   An information systems assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an information systems assistant job description:

   Information systems assistant job description example

   Make a difference with a career in insurance
   
   At The Cincinnati Insurance Companies, we put people first and apply the Golden Rule to our daily operations. To put this into action, we're looking for extraordinary people to join our talented team. Our service-oriented, ethical, knowledgeable, caring associates are the heart of our vision to be the best company serving independent agents. We help protect families and businesses as they work to prevent or recover from a loss. Share your talents to help us reach for continued success as we bring value to the communities we serve and demonstrate that Actions Speak Louder in Person .
   
   If you're ready to build productive relationships, collaborate within a diverse team, embrace challenges and develop your skills, then Cincinnati may be the place for you. We offer career opportunities where you can contribute and grow.
   
   Start your journey with us
   
   Our Human Resources department is currently seeking an Human Resources Information Systems (HRIS) Assistant to administer processes such as entry of new hire paperwork, status change request forms, and salary increases into the human resource management system (HRMS).
   
   Starting salary: $17.00/hr - $20.00/hr; depending on knowledge and skills
   
   Be ready to:
   
   * update and maintain HRMS database records by processing new hires, terminations, transfers, promotions, and other status changes
   * monitor and update time entry for exempt and non-exempt staff
   * support the annual performance review process
   * comply with internal audit requests for associate data
   * perform customer service functions by answering associate and manager requests and questions
   * provide on-going support and workflow resolution to internal system users
   * collaborate with other departments such as IT and Payroll
   * provide on-going communication to departments on status changes (i.e. promotions, transfers and corrections; as well as informing user groups of critical deadlines)
   * empower managers by informing about resources and help available to them
   * provide direct support to Recruitment and Business Partner teams
   
   Be equipped with:
   
   * experience with payroll and HRMS such as PeopleSoft or other highly configurable system
   
   * documented record of superior attentiveness to detail and accuracy
   
   * ability to be self-directed and work autonomously
   
   * adeptness at problem-solving, including the ability to recognize patterns, identify potential problems and resolve issues in a timely manner
   
   * strong interpersonal skills
   
   * ability to prioritize and plan workload efficiently
   
   * organization, accuracy, and thoroughness
   
   * excellent written communication skills
   
   * ability to maintain absolute confidentiality
   
   You've earned: Post-secondary education preferred
   
   Enhance your talents
   
   Providing outstanding service and developing strong relationships with our independent agents are hallmarks of our company. Whether you have experience from another carrier or you're new to the insurance industry, we promote a lifelong learning approach. Cincinnati provides you with the tools and training to be successful and to become a trusted, respected insurance professional - all while enjoying a meaningful career.
   
   Enjoy benefits and amenities
   
   Your commitment to providing strong service, sharing best practices and creating solutions that impact lives is appreciated. To increase the well-being and satisfaction of our associates, we offer a variety of benefits and amenities. Learn more about our benefits and amenities packages.
   
   Many departments at our Headquarters in Fairfield, Ohio, offer hybrid work options, empowering associates to work from home several days a week. Depending on your role and responsibilities, hybrid options may be available.
   
   Embrace a diverse team
   
   As a relationship-based organization, we welcome and value a diverse workforce. We grant equal employment opportunity to all qualified persons without regard to race; creed; color; sex, including sexual orientation; religion; national origin; age; disability; or any other basis prohibited by law. Learn more about the Federal Employment Notices.

   Copy this example

   

5. Post your job

   To find information systems assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any information systems assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level information systems assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your information systems assistant job on Zippia to find and recruit information systems assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with information systems assistant candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new information systems assistant

   Once you've selected the best information systems assistant candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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