How to hire an installation assistant

How to hire an installation assistant, step by step

Here's a step-by-step installation assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an installation assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new installation assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the installation assistant you need to hire. Certain installation assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect installation assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of installation assistants and their corresponding salaries.

   Type of Installation Assistant	Description	Hourly rate
   Installation Assistant		$12-23
   Shop Helper	A shop helper is in charge of providing technical assistance to staff. Their responsibilities include operating devices and machinery, assisting in kit arrangements, preparing and handing over tools to mechanics, monitoring the inventory of supplies, and performing basic repairs as needed... Show more	$12-18
   Hvac Helper	If someone has prior training in HVAC systems, but does not have an advanced degree, then they may do well working as an HVAC helper. HVAC helpers are required to carry out installation, troubleshooting, repair, and maintenance of both commercial and residential HVAC systems... Show more	$12-17

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Tape Measure
   • Roofing
   • Customer Satisfaction
   • Ladders
   • Work Ethic
   • Installation Process
   • HVAC
   • Hand Tools
   • New Windows
   • Duct Systems
   • Safety Equipment
   • A/C
   • AC
   • Construction Sites

   Check all skills

   Responsibilities:

   • Install, manage, and troubleshoot CAT3, CAT5, CAT6, and fiber optic infrastructures throughout the greater Tulsa area.
   • Assist lead installer with installing condensers, furnaces, and package units.
   • Apply caulking sealant onto the border of the wall where the new window will be place.
   • Work as a team to install and tear down chain-link, PVC, wooden, and aluminum fences.
   • Test new equipment using diagnostic testing software, however do not use any of the proprietary POS software.
   • Install furnaces, coils, condensers, install thermostat, install new circuit breaker, install new disconnect box.

3. Make a budget

   Including a salary range in your installation assistant job description is one of the best ways to attract top talent. An installation assistant can vary based on:

   • Location. For example, installation assistants' average salary in montana is 39% less than in rhode island.
   • Seniority. Entry-level installation assistants 46% less than senior-level installation assistants.
   • Certifications. An installation assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an installation assistant's salary.

   Average installation assistant salary

   $35,744yearly

   $17.18 hourly rate

   ---

   Entry-level installation assistant salary

   $26,000 yearly salary

   Updated December 16, 2025

4. Writing an installation assistant job description

   An installation assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an installation assistant job description:

   Installation assistant job description example

   HIRING BONUS OF UP TO $4,000 depending on experience*****
   
   As an HVAC Installation Assistant and Duct Cleaning Professional Technician , you are a key member of our team responsible for the quality and efficient installation of refrigeration, heating and air conditioning systems. You will also be responsible for performing duct cleaning service to our valued customers. You will also develop new customers by identifying opportunities to sell additional work. Exemplifying our code of values, you show respect and courtesy to all customers and employees.Ideally you have prior experience in the HVAC industry and have proven communication skills with supervisors, employees, and customers. You are self-motivated, thrive in fast moving environments, and able to manage time to effectively meet deadlines.
   
   Specific Responsibilities:
   

   • Providing duct cleaning service to include cleaning, before and after pictures, highest level customer satisfaction
   • Collect payment and/or payment information from customers for work performed
   • Keep company vehicle and equipment properly serviced, clean, and in good working order and condition

   
   Job Requirements:
   
   

   • Valid State Driver's License & clean driving record
   • Able to lift up to 50-100lbs
   • Excellent communication skills
   • Professional appearance and personality

   We are actively interviewing for this position - Apply today and our hiring manager will follow up! With more than 200 locations throughout the United States and Canada, Aire Serv is a trusted name in the field of heating and air conditioning installation, maintenance, and repair. We are proud of our reputation for putting clients first and getting the job done right the first time, every time. We are a team of qualified experts dedicated to living our code of values of Respect, Integrity, and Customer Focus while having fun in the process!

   *All independently owned and operated franchised businesses operate under the service brands’ marks, trademarks, trade names, logos, emblems, slogans, or other indicia of origin in connection with the Aire Serv® franchise system within a specified geographical area. Only the independently owned and operated franchised business shall have any interaction with or authority for its business and make all employment related decisions related to its franchised business.

   Copy this example

   

5. Post your job

   There are a few common ways to find installation assistants for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your installation assistant job on Zippia to find and recruit installation assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting installation assistants requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new installation assistant

   Once you've decided on a perfect installation assistant candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   Once that's done, you can draft an onboarding schedule for the new installation assistant. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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