How to hire an item processing clerk

How to hire an item processing clerk, step by step

Here's a step-by-step item processing clerk hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an item processing clerk job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new item processing clerk
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the item processing clerk you need to hire. Certain item processing clerk roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect item processing clerk also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents item processing clerk salaries for various positions.

   Type of Item Processing Clerk	Description	Hourly rate
   Item Processing Clerk	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$12-18
   Finance Coordinator	Finance coordinators are skilled professionals who are employed by all types of industries to manage their financial records accurately. Under the supervision of financial managers, they correlate the company's accounts receivables and payables... Show more	$16-34
   Bookkeeper	Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Process Checks
   • Financial Institutions
   • Data Entry
   • ATM
   • Account Numbers
   • Lockbox
   • Processing Systems
   • NCR
   • Balance Transactions
   • Loan Payments
   • Micr
   • Image Capture
   • Bank Statements
   • NSF

   Check all skills

   Responsibilities:

   • Image documents using IBM and NCR sorter machines, achieving high production while maintaining high quality control.
   • Demonstrate strong math skills in managing inmate s accounts and calmly and effectively deescalating outbursts of belligerent inmates.
   • Solve issues members would have with accounts and transactions at the ATM.
   • Reprocess checks on NCR 7780 and sort as appropriate to meet dispatch deadlines.
   • Compile and reconcile several accounting reports for DDA desk and bank operations note teller transactions.
   • Key missing amount, account, and other require MICR line fields in accordance with procedures.

3. Make a budget

   Including a salary range in your item processing clerk job description is one of the best ways to attract top talent. An item processing clerk can vary based on:

   • Location. For example, item processing clerks' average salary in west virginia is 40% less than in oregon.
   • Seniority. Entry-level item processing clerks 32% less than senior-level item processing clerks.
   • Certifications. An item processing clerk with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an item processing clerk's salary.

   Average item processing clerk salary

   $15.38hourly

   $31,994 yearly

   ---

   Entry-level item processing clerk salary

   $26,000 yearly salary

   Updated December 16, 2025

4. Writing an item processing clerk job description

   A job description for an item processing clerk role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an item processing clerk job description:

   Item processing clerk job description example

   Job Title: 1188 PT Item Processor - Jasper, IN

   About Us:

   German American Bancorp and its family of financial services companies employ talented, compassionate people throughout the organization, truly making German American special. Delivering genuine, customized, personal service with a focus on truly serving customers and communities well, our employees bring the Shield of Excellence commitment to life with each and every interaction.

   Summary of Duties and Responsibilities:

   We are looking for a detail-oriented problem-solver like you to drive the future of our business in the communities we serve. As an item processor, you will use precision in both reviewing transactions and providing documentation. In this role, you work closely with internal customers on issues that impact our business. You are the engine behind the scenes of deposit services, where your engagement with processes such as the review of transactions, corrections of errors, and research help our business run smoothly. Our learning approach includes experiential, hands-on learning where you are able to work alongside your fellow team members to perform meaningful work. An interest in growing knowledge and development over time in areas such as product knowledge, technical and computer skills, and regulation and compliance are also vital in this role.

   What Youll Do:

   • The Daily Grind Attention to detail and problem solving come together under your focus of reviewing check images to correct and balance captured proof transactions. You accomplish this through verifying summaries of processed work, making appropriate corrections to out of balance transactions and working with branch personnel to resolve balancing issues. At times, you will access your resources to perform research and dig deeper to locate and correct errors. As you gain experience, you will work with highly detailed documents, digital documents/paperwork as well as communicate with external stakeholders and/or vendors and so much more!
   • Youre Part of a Team You are a member of the Deposit Services team which includes Item Processing, Document Scanning, Reconciliation and other Deposit Operations staff. You will also work with vendors to resolve issues related to software and hardware. This role offers amazing insight into the world of banking behind the scenes and our local operations.
   • And you have to be able to juggle Multiple and conflicting priorities will come up under specific time constraints. In concert with your leader and other team members, you have to be quick to act when issues arise.

   What it Takes:

   • Skilled in: working with computers, mathematical skills, effective time management, and interpersonal relationships
   • Ability to: communicate effectively (written and verbally), maintain confidentiality, work with speed and accuracy, grasp technical information quickly, and work independently and as a team member.
   • Responsible for adhering to compliance laws, regulations, and established Bank policies and procedures, including Bank Secrecy Act and Anti-Money Laundering.

   Bonus Points:

   • General banking knowledge and/or experience in a professional setting
   • Bilingual/Multi-lingual

   What we can offer you :

   • Working location: Jasper, IN
   • Medical, dental, vision, STD, LTD, Life insurance, etc.
   • 17 days paid time off, 11 paid holidays and bereavement leave
   • Education Assistance Program
   • Paid parental bonding leave
   • Wellness benefits
   • Life event coverage
   • Service awards
   • Financial benefits including 401(k) match, stock purchase plan and more
   • Great deals on both national and local discounts on everything from computers and vacations to phones and retail shopping.
   • Logo wear discounts
   • Free checking account, checks and discounted bank services

   This position will be located at:

   Operations Center

   
   1311 West 12th Ave
   Jasper, Indiana, 47546
   United States

   #TJN

   
   

   
   
   recblid 7735v2gx5j36lkbdbnpmdhj8hget30
   

   Copy this example

   

5. Post your job

   To find the right item processing clerk for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with item processing clerks they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit item processing clerks who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   To find item processing clerk candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post your job on free job posting websites.

6. Interview candidates

   To successfully recruit item processing clerks, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new item processing clerk

   Once you've found the item processing clerk candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new item processing clerk. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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