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How to hire a mail courier

Mail courier hiring summary. Here are some key points about hiring mail couriers in the United States:

  • In the United States, the median cost per hire a mail courier is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • Human Resources use 15% of their expenses on recruitment on average.
  • On average, it takes around 12 weeks for a new mail courier to become settled and show total productivity levels at work.

How to hire a mail courier, step by step

To hire a mail courier, you should create an ideal candidate profile, determine a budget, and post and promote your job. Here's a step-by-step guide on how to hire a mail courier:

Here's a step-by-step mail courier hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a mail courier job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new mail courier
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    Before you post your mail courier job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a mail courier for hire on a part-time basis or as a contractor.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    You should also consider the ideal background you'd like them a mail courier to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a mail courier that fits the bill.

    The following list breaks down different types of mail couriers and their corresponding salaries.

    Type of Mail CourierDescriptionHourly rate
    Mail Courier$12-19
    MessengerA messenger takes messages, packages, and other items to requested addresses. The mode of transport used to perform deliveries varies for each messenger... Show more$9-28
    Courier Delivery DriverA courier delivery driver is responsible for distributing parcels and packages from the warehouse to various recipients according to the area of designation. Courier delivery drivers verify the delivery details to ensure the efficient and timely delivery of parcels to prevent delays and possible customer complaints... Show more$14-21
  2. Create an ideal candidate profile

    Common skills:
    • Delivery Sequence
    • Customer Service
    • Government Agencies
    • Mail Room
    • FedEx
    • Routine Maintenance
    • USPS
    • Delivery Tasks
    • Delivery Vehicle
    • DHL
    • Two-Way Radio
    • EX
    • Telephone Numbers
    • Business Establishments
    Check all skills
    Responsibilities:
    • Confirm status of outgoing mail deliveries from DHL and Fedex by tracking them online.
    • Pick up of medications from warehouse pharmacy and deliver to nursing homes, rehabilitation facilities and hospitals.
    • Meter postage to mail collect from various units within Cuna.
  3. Make a budget

    Including a salary range in your mail courier job description is one of the best ways to attract top talent. A mail courier can vary based on:

    • Location. For example, mail couriers' average salary in alabama is 40% less than in massachusetts.
    • Seniority. Entry-level mail couriers 39% less than senior-level mail couriers.
    • Certifications. A mail courier with certifications usually earns a higher salary.
    • Company. Working for an established firm or a new start-up company can make a big difference in a mail courier's salary.

    Average mail courier salary

    $15.57hourly

    $32,384 yearly

    Entry-level mail courier salary
    $25,000 yearly salary
    Updated February 1, 2026
  4. Writing a mail courier job description

    A job description for a mail courier role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a mail courier job description:

    Mail courier job description example

    • Good driving record with a valid KS driver’s license.
    • Computer skills required: Excel and Microsoft Work
    • Positive attitude required, and must be neat, clean, and organized. Portraying a positive image to students and campus community and the general community also is required.
    • The ability to develop rapport with faculty, staff, and students.
    • Good verbal and written communication skills required.
    • Good problem solving skills required.
    • The ability to work flexible hours even when college is closed.
    • Physical requirements include the ability to safely push, pull, reach, bend, stoop, climb, walk, carry, and to regularly lift up to 100 pounds; possess eye/hand/foot coordination sufficient to operate equipment, tools, etc., and the ability to perform other physical activities as becomes necessary: May work and drive in adverse conditions with possible exposure to blood, bodily fluids, tissue, and communicable disease; The ability to understand words and respond effectively and appropriately; Visual acuity to view a computer terminal; use appropriate judgment and to apply tact and courtesy in difficult situations; Heavy/Indoor and outdoor work environment
    • Mental requirements include the ability to learn and comprehend basic instructions about the position.
    • Physical and mental qualifications must be performed with or without a reasonable accommodation.
    • The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties.
    • Successful completion of a physical capacity test and drug screening is required.


    HOURLY WAGE and STATUS:

    The hourly rate of pay is commensurate with qualifications as determined by HutchCC Administration. This full-time support staff position is 12 months annual, 40 hours per week, at-will, and is nonexempt.

  5. Post your job

    There are a few common ways to find mail couriers for your business:

    • Promoting internally or recruiting from your existing workforce.
    • Ask for referrals from friends, family members, and current employees.
    • Attend job fairs at local colleges to meet candidates with the right educational background.
    • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.
    Post your job online:
    • Post your mail courier job on Zippia to find and recruit mail courier candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    During your first interview to recruit mail couriers, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

    Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new mail courier

    Once you've selected the best mail courier candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

    It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

    After that, you can create an onboarding schedule for a new mail courier. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a mail courier?

There are different types of costs for hiring mail couriers. One-time cost per hire for the recruitment process. Ongoing costs include employee salary, training, onboarding, benefits, insurance, and equipment. It is essential to consider all of these costs when evaluating hiring a new mail courier employee.

You can expect to pay around $32,384 per year for a mail courier, as this is the median yearly salary nationally. This can vary depending on what state or city you're hiring in. If you're hiring for contract work or on a per-project basis, hourly rates for mail couriers in the US typically range between $12 and $19 an hour.

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