How to hire a medical billing manager

How to hire a medical billing manager, step by step

Here's a step-by-step medical billing manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a medical billing manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new medical billing manager
• Step 8: Go through the hiring process checklist

Post a medical billing manager job for free, promote it for a fee

Post free

1. Identify your hiring needs

   Before you start hiring a medical billing manager, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A medical billing manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, medical billing managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of medical billing managers and their corresponding salaries.

   Type of Medical Billing Manager	Description	Hourly rate
   Medical Billing Manager	Secretaries and administrative assistants perform clerical and administrative duties. They organize files, prepare documents, schedule appointments, and support other staff.	$16-32
   Surgery Scheduler	A surgery scheduler is responsible for organizing medical information, coordinating with doctors and other health professionals, and reaching out to patients to inform them of scheduled medical procedures and appointments. Surgery schedulers perform clerical and administrative duties, such as processing patients' payments, verifying insurance details, and updating their account information on the database... Show more	$12-20
   Unit Secretary	Unit secretaries are administrative workers in a medical facility, usually a hospital or a clinic. They are in charge of religious activities in the unit or department they are assigned to... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Medical Billing
   • CPT
   • Medicaid
   • EMR
   • Appeals
   • ICD-10
   • Cycle Management
   • Patient Accounts
   • EOB
   • HIPAA
   • ICD-9
   • Accounts Receivables
   • HCPCS

   Check all skills

   Responsibilities:

   • Manage collections involving primary/secondary insurance, workman's compensation, Medicare, Medicaid and patient self-pay balances.
   • Post ERA's/ EOB's, submit claims and mail outs, follow-up on denials, rejections and pending insurance claims.
   • Schedule for MAB Cert/Test for ICD-10).
   • Develop a standardize collections procedure base on HIPPA and FDCPA regulations.
   • Receive HIPAA certification and work with providers to improve processes and patient flow.
   • Create and maintain validate diagnosis code books including ICD-9 for all medical staff.

3. Make a budget

   Including a salary range in your medical billing manager job description is a great way to entice the best and brightest candidates. A medical billing manager salary can vary based on several factors:

   • Location. For example, medical billing managers' average salary in montana is 52% less than in district of columbia.
   • Seniority. Entry-level medical billing managers earn 49% less than senior-level medical billing managers.
   • Certifications. A medical billing manager with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a medical billing manager's salary.

   Average medical billing manager salary

   $48,562yearly

   $23.35 hourly rate

   ---

   Entry-level medical billing manager salary

   $34,000 yearly salary

   Updated January 20, 2026

4. Writing a medical billing manager job description

   A medical billing manager job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a medical billing manager job description:

   Medical billing manager job description example

   Our employees enjoy a full benefits package including health, dental, vision, paid time off, 401k, incentive bonuses, and continued education. If this sounds like the opportunity that you have been looking for, apply today!

   ABOUT HEALTHPRO MEDICAL BILLING, INC.

   HealthPro Medical Billing is the trusted partner of choice for radiology and pathology practices, as well as imaging centers and other healthcare service providers throughout the United States. Now in business for over 30 years, our success is fully dependent on the service and results we provide our clients and the integrity we demonstrate along the way. Because building and maintaining client trust is essential to our business, we seek out talented medical billing professionals who share our commitment to quality .

   Our excellent service, care, and compassion for our clients and team members set us apart in the industry. Here at HealthPro, we genuinely care about our clients and team members' success. Our foundation is built on integrity, commitment, and accountability. If you're looking for a team that will value your professional skills as well as your personal integrity, you may have a future with us.

   A DAY IN THE LIFE AS A MEDICAL BILLING MANAGER

   As a Medical Billing Manager, you perform and manage the daily functions of the team, answer and respond to a high volume of inbound calls and internet inquiries from patients regarding their accounts, return patient phone calls, and follow up on verbal and electronic information. You analyze patient accounts to accurately respond to questions, resolve billing errors, and update information in the billing system. You communicate with clients and hospitals to resolve patient account issues and liaison with various team members and leadership within HealthPro to meet client expectations.

   In your manager role, you lead the Patient Accounts Services team and monitor productivity, quality, and performance goals. You provide training and education, audit core functions, approve time records, complete employee evaluations, and conduct department meetings.

   Your excellent time management and organization skills in addition to your ability to multi-task are essential to your success. You enjoy being a part of the team!

   QUALIFICATIONS

   • Understanding of explanation of benefits, the billing process, and terminology
   • Excellent time management skills and organizational skills
   • Ability to multi-task and perform in a fast pace environment
   • Self-motivated with the ability to work as a team
   • Excellent written and oral communication skills
   • Experience in Microsoft Word, Excel, and Outlook
   • Associate degree in Business Management, Healthcare Management, or other related areas of study preferred. Three to five years of industry-related work experience is preferred. One to three years of leadership experience in billing or related industry required. Equivalent combinations of work experience and education will be considered.

   Are you patient-focused, reliable, a great team player, and good at multitasking? Do you have care and compassion for others? Do you have a passion for developing and leading others? If so, you may be perfect for this position!

   WORK SCHEDULE

   The current hours of the department are 8:00 a.m. to 4:30 p.m. Monday through Friday. The qualified candidate must be available to work the department hours, but hours are flexible.

   ARE YOU READY TO JOIN OUR TEAM?

   If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application and complete the 20-minute assessment process so we can review your information. We look forward to meeting you!Top of Form

   Top of Form

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right medical billing manager for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your medical billing manager job on Zippia to find and recruit medical billing manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with medical billing manager candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new medical billing manager

   Once you've found the medical billing manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a medical billing manager?