How to hire a medical billing supervisor

How to hire a medical billing supervisor, step by step

Here's a step-by-step medical billing supervisor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a medical billing supervisor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new medical billing supervisor
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your medical billing supervisor job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a medical billing supervisor for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A medical billing supervisor's background is also an important factor in determining whether they'll be a good fit for the position. For example, medical billing supervisors from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list shows salaries for various types of medical billing supervisors.

   Type of Medical Billing Supervisor	Description	Hourly rate
   Medical Billing Supervisor	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$14-22
   Surgery Scheduler	A surgery scheduler is responsible for organizing medical information, coordinating with doctors and other health professionals, and reaching out to patients to inform them of scheduled medical procedures and appointments. Surgery schedulers perform clerical and administrative duties, such as processing patients' payments, verifying insurance details, and updating their account information on the database... Show more	$12-20
   Unit Coordinator	A unit coordinator is responsible for providing quality care services to patients by supporting the daily operations of a health care facility under the supervision of medical professionals. Unit coordinators perform administrative and clerical tasks as needed, including responding to patients' inquiries and concerns, scheduling appointments, sorting medical records, verifying insurance details, and assisting the physician on the care plans and patients' activities... Show more	$13-31

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Medicare
   • Medicaid
   • Appeals
   • Cycle Management
   • Insurance Verification
   • HIPAA
   • ICD-10
   • Patient Accounts
   • Medical Terminology
   • HCPCS
   • ICD-9
   • Insurance Carriers
   • EMR

   Check all skills

   Responsibilities:

   • Accept and process healthcare claims and confidential medical records; verify patient eligibility and manage the Medicare and Medicaid billing process.
   • Verify CPT, ICD-9 and HCPCS codes bill according to government regulation and guidelines.
   • Monitor and make notes of trends find in reviewing physicians ICD-9 and CPT coding according to CMS guidelines.
   • Resolve discrepancies leveraging extensive experience going through appropriate procedures to facilitate medical claims review, fee schedule pricing and appeals process.
   • Conduct ICD-10 training for coding staff and auditing team.
   • Full knowledge and practice of HIPPA and patient confidentiality policy and procedures.

3. Make a budget

   Including a salary range in your medical billing supervisor job description is a great way to entice the best and brightest candidates. A medical billing supervisor salary can vary based on several factors:

   • Location. For example, medical billing supervisors' average salary in new mexico is 38% less than in district of columbia.
   • Seniority. Entry-level medical billing supervisors earn 36% less than senior-level medical billing supervisors.
   • Certifications. A medical billing supervisor with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a medical billing supervisor's salary.

   Average medical billing supervisor salary

   $37,931yearly

   $18.24 hourly rate

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   Entry-level medical billing supervisor salary

   $30,000 yearly salary

   Updated December 17, 2025

4. Writing a medical billing supervisor job description

   A medical billing supervisor job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a medical billing supervisor job description:

   Medical billing supervisor job description example

   + Coordinate with Admissions the appropriate pay source for new admits, re-admits, Therapeutic Leaves, and Hospital Leaves.
   
   + Obtains and verifies new patient's insurance information and reporting census information as requested.
   
   + Consults with residents, families, the DHHS case manager, and resident attorneys to identify appropriate insurance plans for billing, ensures documentation is complete, and ensures the Medicaid approval process is acquired within the time allowed.
   
   + Audit Admissions, Social Services, and MDS clinical data requirements to ensure compliance with Medicare A, B, C, and Medicaid Accounts Receivable regulations.
   
   - Post all cash and follow-up on missing payments or short payments including identifying uncollectable accounts and prepare documentation to submit to the collection agency. - Verify with the MDS Coordinator timing of Level of care Determinations (LOCD). Work with MDHHS Provider Support to resolved LOCD problems. - Review denied claims or denied prior authorizations. Acquire the appropriate documentation to appeal or challenge denial. - Audit weekly patient's insurance coverage and meet with Interdisciplinary Team to verify PPS requirements are being reviewed. - Validate ancillary charges and ICD-10 codes before processing claims. - Prepare monthly invoices for private pay residents and submit hospice reconciliation report to hospice vendors. - Coordinate with the Unit Coordinators and Medicare Coordinator the approval for patient's schedule appointments outside the facility and their transportation needs. Review and understand the facilities vendor contracts (Therapy, X-Ray, Lab, etc.) to validate the correct rates or fee schedules are billed. Resolve any discrepancies and code invoices for AP processing. - Performs other related duties as required and directed. Requirements:
   + 2+ year of experience - Required
   
   + High School Grad or GED - Required
   
   + Healthcare experience- Required
   
   + UBO4 experience - Preferred
   
   As an equal opportunity employer, ICONMA prides itself on creating an employment environment that supports and encourages the abilities of all persons regardless of race, color, gender, age, sexual orientation, citizenship, or disability.

   Copy this example

   

5. Post your job

   To find medical billing supervisors for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any medical billing supervisors they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level medical billing supervisors with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your medical billing supervisor job on Zippia to find and attract quality medical billing supervisor candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Recruiting medical billing supervisors requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new medical billing supervisor

   Once you have selected a candidate for the medical billing supervisor position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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