How to hire an office manager/technician

How to hire an office manager/technician, step by step

Here's a step-by-step office manager/technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an office manager/technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new office manager/technician
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your office manager/technician job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an office manager/technician for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them an office manager/technician to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire an office manager/technician that fits the bill.

   This list shows salaries for various types of office managers/technician.

   Type of Office Manager/Technician	Description	Hourly rate
   Office Manager/Technician		$29-68
   Coordinator/Manager	A coordinator/manager is a professional who is responsible for supervising the day-to-day operations of a facility by following a set of policies and guidelines. Coordinators/managers collaborate with board members to ensure the overall quality of the facility and maintain inventory levels for all components and parts... Show more	$12-44
   Support Manager	A support manager is responsible for developing strategic technical solutions to improve business performance for client satisfaction and improve revenues. Support managers must have excellent knowledge of the technical processes and disciplines, as well as business systems in handling the information networks and systems of the company... Show more	$27-67

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patients
   • Customer Service
   • Patient Care
   • Scheduling Appointments
   • Financial Reports
   • Office Operations
   • Front Desk
   • Windows
   • Insurance Verification
   • Human Resources
   • Computer System
   • Troubleshoot
   • Office Management
   • Office Equipment

   Check all skills

   Responsibilities:

   • Manage 24x7 helpdesk support for LAN end-users on an as-need basis.
   • Organize, scan, & manage all sign contracts, AutoCAD drawings, & proposals.
   • Manage daily customer invoicing, service calendar, accounts receivable/payable, and account reconciliations in QuickBooks.
   • Manage operational FedEx relationship through order fulfillment, shipment tracking, and communication with parties involve in shipment transaction.
   • Schedule patient appointments, obtain insurance authorizations, process insurance forms and invoice patients for payment.
   • Interpret live EKG studies for physician reference.

3. Make a budget

   Including a salary range in your office manager/technician job description is one of the best ways to attract top talent. An office manager/technician can vary based on:

   • Location. For example, office managers/technician' average salary in mississippi is 52% less than in district of columbia.
   • Seniority. Entry-level office managers/technician 57% less than senior-level office managers/technician.
   • Certifications. An office manager/technician with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in an office manager/technician's salary.

   Average office manager/technician salary

   $93,927yearly

   $45.16 hourly rate

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   Entry-level office manager/technician salary

   $61,000 yearly salary

   Updated December 26, 2025

4. Writing an office manager/technician job description

   An office manager/technician job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an office manager/technician job description:

   Office manager/technician job description example

   Role Description:
   
   Work in close partnership with Fixed Income Front Office Technology Management Team to define and implement a delivery and engagement model that drives increasing business productivity and results. This person has extensive experience in technology delivery management to both manage a team of delivery/program/project managers and partner with business and technology leaders to drive results. Additionally, this role will work closely with the Head of Technology Strategy and Product Management to make sure Fixed Income Strategy and Roadmaps are aligned with departmental objectives and processes.
   
   Key responsibilities:
   
   * Partner with the fixed income front office technology management team and business stakeholders to define, maintain and align teams into consistent representation of strategy and road-mapping to support Morgan Stanley's corporate business objectives
   
   * Implement an effective and consistent engagement model across all fixed income front office technology teams, on top of the existing Agile implementation
   
   * Work with the Technology CAO to connect the strategic objectives and roadmaps to the financial plans, board reporting and workforce strategy related to the fixed income front office technology team
   
   * Support fixed income front office technology leadership in defining annual objectives and the strategic IT initiatives to support those objectives
   
   * Engage with MSIM/MS Corporate Centers of Excellence related to delivery management / agile / delivery implementation capabilities.
   
   * Integrate with and contribute to delivery management KPIs and standard operating procedures for the team and the department
   
   * Continually identify opportunities to improve the department and our practices, always challenging status quo in a constructive way
   
   * Lead fixed income front office technology change projects as required
   
   * Manage a small team of delivery managers
   
   Required Skills & Qualifications:
   
   * 10 years' experience in financial services, preferably in investment management
   
   * Extensive experience in working with senior business partners to drive technology-led innovation from concept to realized business results
   
   * Experience partnering with senior level architects to define, mobilize and execute innovative solutions teams
   
   * Experience working within large, complex organizations
   
   * Extensive experience in project management of large complex programs and program portfolios
   
   * Experience communicating program portfolio level status, including issues & risks to executives
   
   * Strong stakeholder management experience
   
   * Proven analytical and quantitative skills, and an ability to use data and metrics to support assumptions and develop business cases
   
   * High level of EQ
   
   * A willingness to constructively challenge the status quo
   
   **Job:** **Project and Program Management*
   
   **Title:** *Head of Delivery Management- Fixed Income Front Office Technology*
   
   **Location:** *Massachusetts-Boston*
   

   Copy this example

   

5. Post your job

   To find office managers/technician for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any office managers/technician they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level office managers/technician with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your office manager/technician job on Zippia to find and recruit office manager/technician candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit office managers/technician, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new office manager/technician

   Once you've decided on a perfect office manager/technician candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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