How to hire an order entry administrator

How to hire an order entry administrator, step by step

Here's a step-by-step order entry administrator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an order entry administrator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new order entry administrator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring an order entry administrator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect order entry administrator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   The following list breaks down different types of order entry administrators and their corresponding salaries.

   Type of Order Entry Administrator	Description	Hourly rate
   Order Entry Administrator	Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.	$12-25
   Contractor Buyer	A contractor buyer is responsible for acquiring materials and resources for construction and manufacturing processes that meet the quality standards and budget limitations. Contractor buyers negotiate offers with trusted suppliers and vendors for cost-effective materials based on design specifications and requirements... Show more	$15-24
   Order Processor	An order processor is responsible for monitoring the database platform of a business. Duties include responding to customers' inquiries and concerns, processing orders, administering payments, and verifying order details before shipment, ensuring the items' quality and quantity to prevent order delays and customer complaints... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Order Entry
   • Data Entry
   • Purchase Orders
   • Customer Service
   • ERP
   • Order Processing
   • Company Database
   • Delivery Dates
   • Order Reports
   • Computer System
   • Customer Accounts
   • Travel Arrangements

   Responsibilities:

   • Maintain customer records within ERP system.
   • Validate all pricing via AS400 generate quotes.
   • Review RMA request for reason for return and obtain an approval.
   • Maintain customer and vendor information in company ERP systems and track transactions.
   • Process RMA in the database and provide RMA number to the requestor.
   • Secure HIPAA compliant authorizations to include cumulative dates of injury and protect health information.

3. Make a budget

   Including a salary range in your order entry administrator job description is a great way to entice the best and brightest candidates. An order entry administrator salary can vary based on several factors:

   • Location. For example, order entry administrators' average salary in tennessee is 49% less than in connecticut.
   • Seniority. Entry-level order entry administrators earn 54% less than senior-level order entry administrators.
   • Certifications. An order entry administrator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an order entry administrator's salary.

   Average order entry administrator salary

   $37,241yearly

   $17.90 hourly rate

   ---

   Entry-level order entry administrator salary

   $25,000 yearly salary

   Updated December 18, 2025

4. Writing an order entry administrator job description

   A job description for an order entry administrator role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an order entry administrator job description:

   Order entry administrator job description example

   **Overview**
   
   Element has an opportunity for an **Order Entry Administrator** to join our team. Primary function is to support the organizations front-end operations by entering orders into an MRP system. Orders are entered into the system, travelers created, and then sent to the corresponding test labs. Work is to be performed in accordance with established procedures.
   
   At Element our shared purpose of 'Making tomorrow safer than today' is what brings us together. We are energized by our ambition to make the world a better place and create a safer future for people. This is what sets us (and you, if you join us...) apart from the crowd.
   
   **Responsibilities**
   
   + Enter orders into our MRP system accurately and efficiently
   
   + Assemble outgoing job travelers
   
   + Review and assign due dates into MRP system
   
   + Communicate Planning and Receiving issues to support continuous improvement
   
   + Comply with all safety standards
   
   **Skills / Qualifications**
   
   Is this job for me?
   
   This is a fast-paced environment, and we need someone who is proactive, self-motivated and a team player. The person for this role will be a specialist in their field, respected by all who they work with, keen to learn and enthusiastic in the face of challenge. You will need :
   
   + Proficiency in Microsoft Applications (Word, Excel)
   
   + Availability to work overtime as needed on a daily basis as well as some weekends flexibility
   
   + Ability to remain calm when faced with mounting pressure related to deadlines and multiple priorities
   
   + Oral and written communication skills to meet a variety of communication needs. Good interpersonal skills that foster open
   
   + communication built on mutual respect
   
   + Ability to decipher and identify complex P.O. instructions into applicable header data fields
   
   \#LI-DM1
   
   **Company Overview**
   
   Element is one of the fastest growing testing, inspection and certification businesses in the world. Globally we have more than 7,500 brilliant minds operating from 200 sites across 30 countries. Together we share an ambitious purpose to 'Make tomorrow safer than today'.
   
   When failure in use is not an option, we help customers make certain that their products, materials, processes and services are safe, compliant and fit for purpose. From early R&D, through complex regulatory approvals and into production, our global laboratory network of scientists, engineers, and technologists support customers to achieve assurance over product quality, sustainable outcomes, and market access.
   
   While we are proud of our global reach, working at Element feels like being part of a smaller company. We empower you to take charge of your career, and reward excellence and integrity with growth and development.
   
   Industries across the world depend on our care, attention to detail and the absolute accuracy of our work. The role we have to play in creating a safer world is much bigger than our organization.
   
   **Diversity Statement**
   
   At Element, we always take pride in putting our people first. We are an equal opportunity employer that recognizes diversity and inclusion as fundamental to our Vision of becoming "the world's most trusted testing partner".
   
   All suitably qualified candidates will receive consideration for employment on the basis of objective work related criteria and without regard for the following: age, disability, ethnic origin, gender, marital status, race, religion, responsibility of dependents, sexual orientation, or gender identity or other characteristics in accordance with the applicable governing laws or other characteristics in accordance with the applicable governing laws.
   
   **Job Locations** _US-CA-Huntington Beach_
   
   **ID** _2022-10272_

   Copy this example

   

5. Post your job

   To find order entry administrators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any order entry administrators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level order entry administrators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your order entry administrator job on Zippia to find and recruit order entry administrator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit order entry administrators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new order entry administrator

   Once you have selected a candidate for the order entry administrator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new order entry administrator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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