How to hire a parts expediter

How to hire a parts expediter, step by step

Here's a step-by-step parts expediter hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a parts expediter job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new parts expediter
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a parts expediter, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A parts expediter's background is also an important factor in determining whether they'll be a good fit for the position. For example, parts expediters from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents parts expediter salaries for various positions.

   Type of Parts Expediter	Description	Hourly rate
   Parts Expediter	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$13-21
   Inventory Control Lead	An Inventory Control Lead oversees supplies in an organization, aiming to meet market demands and avoid oversupply. They perform regular inspections and assessments, review invoices and other documentation, monitor product distribution operations, and produce regular progress reports... Show more	$13-34
   Material Coordinator	A material coordinator is in charge of processing requisitions and ensuring that all departments receive necessary goods and materials within a company. Aside from this, they must maintain positive engagements with vendors, suppliers, and business partners, negotiate contracts, manage schedules of deliveries, and prioritize cost-efficient goods... Show more	$14-25

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Inventory Control
   • Purchase Orders
   • Customer Orders
   • Parts Inventory
   • Cycle Counts
   • Parts Counter
   • Expediter
   • Production Schedules
   • Repair Orders
   • Logistics
   • Inventory Counts
   • Part Numbers
   • Assembly Line
   • AOG

   Check all skills

   Responsibilities:

   • Manage logistics of multiple shipments and deliveries within extreme time constraints; operate material handling equipment, load and unload trucks.
   • Flight line expediter ensures maintenance accomplishment and sortie production by managing, controlling and directing allocate resources and personnel.
   • Used software such as MRP.
   • Execute weekly reports to identify job status for WIP.
   • Flight line expediter ensures maintenance accomplishment and sortie production by managing, controlling and directing allocate resources and personnel.
   • Deliver items to customers, whether they are a dealership, bodyshop or regular customer.

3. Make a budget

   Including a salary range in your parts expediter job description is one of the best ways to attract top talent. A parts expediter can vary based on:

   • Location. For example, parts expediters' average salary in wyoming is 48% less than in colorado.
   • Seniority. Entry-level parts expediters 36% less than senior-level parts expediters.
   • Certifications. A parts expediter with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a parts expediter's salary.

   Average parts expediter salary

   $36,000yearly

   $17.31 hourly rate

   ---

   Entry-level parts expediter salary

   $28,000 yearly salary

   Updated December 16, 2025

4. Writing a parts expediter job description

   A job description for a parts expediter role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's a parts expediter job description:

   Parts expediter job description example

   • Licenses/Certificates: N/A
   • Attendance: Regularly scheduled attendance required
   • Physical: Routinely lifts 50 lbs.; reads small print; repetitive motion; tolerates standing, walking, bending, kneeling, stooping, crouching and sitting
   • Environmental: N/A
   • Work Schedule: Monday - Friday, 7:00 AM- 3:30 PM

   Education and Experience

   • High school graduate or equivalent required
   • One year Avionics experience or a two years parts experience or equivalent required
   • Proficiency with Microsoft Office software (i.e. Word, Excel, etc.)

   Available Benefits

   • Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
   • Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
   • Plan for your medical needs with a Health Savings Account (employer and employee contributions).
   • Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
   • Enjoy Duncan Aviation's On-Site Fitness & Health Clinics at the MRO locations
   • Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.
     
     

   Duncan Aviation is an Equal Opportunity and Affirmative Action Employer. EOE Minorities/Females/Protected Veterans/Disabled

   Copy this example

   

5. Post your job

   To find parts expediters for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any parts expediters they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level parts expediters with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your parts expediter job on Zippia to find and recruit parts expediter candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit parts expediters, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new parts expediter

   Once you've selected the best parts expediter candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new parts expediter. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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