How to hire a permit review assistant

How to hire a permit review assistant, step by step

Here's a step-by-step permit review assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a permit review assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new permit review assistant
• Step 8: Go through the hiring process checklist

Post a permit review assistant job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The permit review assistant hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect permit review assistant also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents permit review assistant salaries for various positions.

   Type of Permit Review Assistant	Description	Hourly rate
   Permit Review Assistant	Social and human service assistants provide client services, including support for families, in a wide variety of fields, such as psychology, rehabilitation, and social work. They assist other workers, such as social workers, and they help clients find benefits or community services.	$12-24

2. Create an ideal candidate profile

   Common skills:

   • Medical Terminology
   • Discharge Planning
   • Peer Review
   • HIPAA
   • Patients
   • Data Entry
   • Medical Procedures
   • IRB
   • Federal Regulations
   • Telephone Calls
   • Medicaid
   • Hippa
   • Inbound Calls
   • Medical Review

   Check all skills

   Responsibilities:

   • Manage assignments of paying medical bills limit in depth that include organizing and researching regulations as pertain to veterans eligibility.
   • Answer inbound calls from members with Iowa Medicaid insurance, physicians; and pharmacy's.
   • Process all referrals, enter ICD-9 and CPT codes into authorization.
   • Complete Oklahoma Medicaid clinical reviews for prior authorization.
   • Alert other staff when patients arrive and prepare records for orthodontist/assistant review.
   • Gather data and provide information to patients, medical providers and hospitals.

3. Make a budget

   Including a salary range in your permit review assistant job description is a great way to entice the best and brightest candidates. A permit review assistant salary can vary based on several factors:

   • Location. For example, permit review assistants' average salary in utah is 49% less than in district of columbia.
   • Seniority. Entry-level permit review assistants earn 47% less than senior-level permit review assistants.
   • Certifications. A permit review assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a permit review assistant's salary.

   Average permit review assistant salary

   $37,551yearly

   $18.05 hourly rate

   ---

   Entry-level permit review assistant salary

   $27,000 yearly salary

   Updated December 19, 2025

4. Writing a permit review assistant job description

   A good permit review assistant job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a permit review assistant job description:

   Permit review assistant job description example

   Daily responsibilities include account WQ's, processing faxes, denials, requests for clinical. Strong organizational skills a must in the fast paced environment
   
   The Utilization Review Assistant is an integral part of the Regional Utilization Review department. They are the link between the insurance payers and the UR nurses as they monitor and manage denial/approval communication to ensure timely responses to payers, while mitigating the risk for hospital insurance payment denials.
   
   Updates Do Not Bill (DNB) Bed Day Table WQ daily while maintaining Trinity and LM turnaround goal .20/Trinity 1.00 days/LM • Obtain authorizations and remaining certified days from payers to finalize bed day authorizations/denials. Responsible for closing out all documentation in Allscripts. Access insurance payer portals to review denials/approvals within appropriate turnaround time to minimize the likelihood of payment denials. Timely notification to the appropriate staff to ensure follow through with request if appropriate. Schedules P2P discussions with the payors and hospital physicians within the timeframe outlined by the insurance payer.
   
   Interacts with FCC (Financial Clearance Center)colleagues, physician advisors, UR Nurses and leadership to ensure correct patient insurance is identified and right payer receives timely clinical documentation for insurance payment. Updates demographics, correct payer contact information to complete all authorizations for hospital admissions. Frequent daily communication with physician advisors, utilization review nurses, manager and hospital colleagues regarding status of administrative denials for medical necessity, lack of clinical and level of care.
   
   Consistently monitors the phone and fax lines throughout the day to facilitate timely response to clinical requests from payers. Document all communication from our Quality Improvement Organization (QIO) in Allscripts and notify regional manager and team leads via email of request for patient appeal. •Maintain compliance with Workers Comp cases, verifying ROI before releasing clinical to 3rd party. Monitors fax to verify correct auth/fax information has been provided for both primary and secondary coverage. Confirms throughout the day there are no failed faxes to ensure communication reaches insurance payers. • UR Assistant will support the UR Nurses by calling insurance payer after the RN has been unsuccessful in acquiring authorization from the payer for hospital stay.
   
   Knows, understands, incorporates, and demonstrates the Trinity Health Mission, Core Values, and Vision in behaviors, practices, policies and decisions. All other duties assigned.
   Requirements:
   
   Minimum Education:
   
   Required: High School Diploma plus training acquired through work experience or education
   
   Preferred: Associates Degree
   
   Minimum Experience :
   
   Required: 3-5 years of previous job-related experience. Excellent organizational and communication skills, knowledge of Excel and keyboarding. Typing skills are a must
   
   Our Commitment to Diversity and Inclusion
   
   Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.
   
   Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

   Copy this example

   

5. Post your job

   To find permit review assistants for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any permit review assistants they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level permit review assistants with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your permit review assistant job on Zippia to find and recruit permit review assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit permit review assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new permit review assistant

   Once you've found the permit review assistant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a permit review assistant?