How to hire a phlebotomy program coordinator

How to hire a phlebotomy program coordinator, step by step

Here's a step-by-step phlebotomy program coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a phlebotomy program coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new phlebotomy program coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a phlebotomy program coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A phlebotomy program coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, phlebotomy program coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of phlebotomy program coordinator salaries for various roles:

   Type of Phlebotomy Program Coordinator	Description	Hourly rate
   Phlebotomy Program Coordinator	Phlebotomists draw blood for tests, transfusions, research, or blood donations. Some explain their work to patients and provide assistance when patients have adverse reactions after their blood is drawn... Show more	$14-25
   Collections Technician	Generally, collections technicians take responsibility for collecting and managing outstanding accounts receivables from customers and clients. The technicians may work as health his/her torians for blood donations... Show more	$12-19
   Laboratory Phlebotomist	A laboratory phlebotomist is primarily in charge of drawing and processing blood samples from patients and clients for laboratory analysis. They must also perform clerical tasks such as maintaining records of all procedures and results, producing laboratory reports, responding to inquiries, answering calls and correspondence, and liaising with external parties such as vendors and suppliers... Show more	$12-21

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patient Care
   • Laboratory Services
   • Patients
   • Quality Improvement
   • OSHA
   • Phlebotomy Training
   • Syringes
   • QC
   • Customer Service
   • Computer System
   • EKG
   • Blood Samples
   • Drawing Blood
   • Test Results

   Check all skills

   Responsibilities:

   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Display polite, professional etiquette towards patients, colleagues and other medical staff.
   • Monitor nightly staff to ensure that patients have blood drawn in a timely and efficient manner.
   • Participate in the development of forms, overhead slides, educational materials and PowerPoint presentations in support of department and educators.
   • Implement OSHA/HIPPA guidelines and protocols/procedures to maintain PSC are up to standards.
   • Perform administrative functions as needed; updating SharePoint portal, analyzing disbursement requests, and maintaining programs budgets.

3. Make a budget

   Including a salary range in your phlebotomy program coordinator job description is a great way to entice the best and brightest candidates. A phlebotomy program coordinator salary can vary based on several factors:

   • Location. For example, phlebotomy program coordinators' average salary in florida is 48% less than in california.
   • Seniority. Entry-level phlebotomy program coordinators earn 43% less than senior-level phlebotomy program coordinators.
   • Certifications. A phlebotomy program coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a phlebotomy program coordinator's salary.

   Average phlebotomy program coordinator salary

   $41,196yearly

   $19.81 hourly rate

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   Entry-level phlebotomy program coordinator salary

   $31,000 yearly salary

   Updated December 17, 2025

4. Writing a phlebotomy program coordinator job description

   A phlebotomy program coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a phlebotomy program coordinator job description:

   Phlebotomy program coordinator job description example

   Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!
   Job Title:
   Phlebotomy Coordinator
   
   Cost Center:
   301351247 Lab-Phlebotomy
   
   Scheduled Weekly Hours:
   40
   
   Employee Type:
   Regular
   
   Work Shift:
   
   Job Description:
   JOB SUMMARY
   
   Work Shift: Monday-Friday 1:30 pm-9:30 pm
   
   **This position may be eligible for a sign on bonus!**
   
   The Phlebotomy Coordinator takes requests from departments and affiliated medical facilities to schedule appointments for collection of specimens. This individual records accurate information in website databases for the Marshfield Clinic Health System to utilize within established timeframes and guidelines. The Phlebotomy Coordinator must provide accurate information for billing procedures and maintaining records required by federal, state or organizational guidelines.
   
   JOB QUALIFICATIONS
   
   EDUCATION
   For positions requiring education beyond a high school diploma or equivalent, educational qualifications must be from an institution whose accreditation is recognized by the Council for Higher Education and Accreditation.
   Minimum Required: High school diploma or equivalent.
   
   Preferred/Optional: Successful completion of a medical terminology course and post-secondary courses related to health care.
   
   EXPERIENCE
   Minimum Required: Experience with customer service. Demonstrated proficiency with the Microsoft Office Suite.
   
   Preferred/Optional: Two years' experience with customer service within a healthcare organization.
   
   CERTIFICATIONS/LICENSES
   The following licensure(s), certification(s), registration(s), etc., are required for this position. Licenses with restrictions are subject to review to determine if restrictions are substantially related to the position.
   Minimum Required: None
   
   Preferred/Optional: None
   
   Marshfield Clinic Health System is committed to enriching the lives of others through accessible, affordable and compassionate healthcare. Successful applicants will listen, serve and put the needs of patients and customers first.
   
   Exclusion From Federal Programs: Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Health System's Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program.
   
   Marshfield Clinic Health System is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

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5. Post your job

   There are various strategies that you can use to find the right phlebotomy program coordinator for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your phlebotomy program coordinator job on Zippia to find and recruit phlebotomy program coordinator candidates who meet your exact specifications.
   • Use field-specific websites such as healthcarejobsite, health jobs nationwide, hospitalcareers, medreps.com.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit phlebotomy program coordinators, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new phlebotomy program coordinator

   Once you have selected a candidate for the phlebotomy program coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new phlebotomy program coordinator. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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