How to hire a printing services coordinator

How to hire a printing services coordinator, step by step

Here's a step-by-step printing services coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a printing services coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new printing services coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the printing services coordinator you need to hire. Certain printing services coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect printing services coordinator also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list shows salaries for various types of printing services coordinators.

   Type of Printing Services Coordinator	Description	Hourly rate
   Printing Services Coordinator		$14-23
   Team Manager	Team managers primarily manage the daily activities of their members. Their role includes setting targets, implementing guidelines, and supporting employees to solve any issues that may arise... Show more	$21-73
   Support Staff	School support staff provide specialized instructional and student support while utilizing school facilities. They often include diverse staff members whose main role is to ensure that students learn in a supportive and safe learning environment... Show more	$12-19

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Data Entry
   • Print Vendors
   • Print Production
   • Graphic Design
   • Troubleshoot
   • External Vendors
   • Production Schedules
   • Print Services
   • Business Cards
   • Service Calls
   • Print Projects
   • RAN
   • Xerox
   • Fax Machines

   Check all skills

   Responsibilities:

   • Manage and coordinate the workload of the release team members and are responsible for organizing and hosting all production release windows.
   • Proofread and release ads to press.
   • Sort and distribute mail throughout the hospital and run mail through Pitney Bowes machine.
   • Review and proofread printing proofs for color and copy; secures customer approval of proofs.
   • Promote continuity of care by accurately and completely communicating to other caregivers the status of patients for which care is provided.
   • Verify insurance, process payments and maintain patients records securely and handle in compliance with HIPPA privacy and security regulations.

3. Make a budget

   Including a salary range in your printing services coordinator job description is a great way to entice the best and brightest candidates. A printing services coordinator salary can vary based on several factors:

   • Location. For example, printing services coordinators' average salary in west virginia is 38% less than in new york.
   • Seniority. Entry-level printing services coordinators earn 39% less than senior-level printing services coordinators.
   • Certifications. A printing services coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a printing services coordinator's salary.

   Average printing services coordinator salary

   $38,683yearly

   $18.60 hourly rate

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   Entry-level printing services coordinator salary

   $30,000 yearly salary

   Updated December 24, 2025

4. Writing a printing services coordinator job description

   A printing services coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a printing services coordinator job description:

   Printing services coordinator job description example

   Keep our communities fed.
   
   Our focus is simple but meaningful, from our distribution centers to our offices - every employee of C&S and their family of companies works to help feed local families, neighbors, and communities.
   
   The Coordinator, Print Services provides printed materials and services to support internal and external C&S customers. The Coordinator prepares customer quotes, processes billing, and assists with reporting on financial performance. The Coordinator works with other team members and the Leadership Team to demonstrate the C&S Way and the Company's Values, execute the Company's Strategic Objectives, and continually elevate the Customer Experience.
   
   Creative minds encouraged to apply! Individuals with strong Administrative, Clerical, Customer Service, or Marketing skills would do great in this role!
   
   Job Description
   You will contribute by:
   Coordinate, estimate, schedule and fulfill customer print projects.Maintain reporting logs and prepare monthly update summaries for Profit & Loss (P&L), budget and financial reports.Prepare and send quotes to customers for incoming print projects and complete follow-ups on customer inquiries.Approve and process vendor invoices and customer billing.Maintain appropriate inventory of paper, forms, labels and all relevant materials by placing orders and notifying management of any critical stock level adjustments needed.Perform other office, print and project responsibilities as needed Travel Required: No
   
   Environment
   
   Office : Office Temperature (65F to 75F) Warehouse : (50F to 90F)
   
   We offer:
   
   • Weekly Pay - $17/hr. +- depending on experience
   • Day shift work Monday to Friday, Flexible on start time & schedule options
   • Location: Brattleboro, VT• Benefits available from day 1 (medical, dental, vision, etc.) • Company matched 401k• PTO and Holiday Pay offered• Career Progression Opportunities• Tuition Reimbursement• Employee Health & Wellness program• Employee Discounts / Purchasing programs / Employee Referral Bonuses• Employee Assistance Program
   
   We're searching for candidates with:
   
   Specialized Knowledge : Proficient with computers as well as MS Office Suite (Word, Excel, PowerPoint, etc.); Basic understanding of key accountingprincipals. Willing to train!Special Skills :Familiarity with a print shop environment a plus Physical abilities: : Ability to lift 50 pounds at times; sit and stand for long periods of time Other: : Ability to build and maintain positive customer relations; Strong verbal and writing communication skills; Team player and customer oriented; Strong collaboration skills; Strong attention to detail and keen eye for noticing quality issues
   
   Years Of Experience
   
   0-2 years of experience in Printing Services or Accounting (AP/AR) & Customer Service
   
   Every person matters.
   
   We keep our values alive through a culture that embraces differences and ensures that every person matters.
   
   Qualifications
   High School Diploma - General Studies
   
   Shift
   1st Shift (United States of America)
   
   Company
   C&S Wholesale Grocers, Inc.
   
   About Our Company
   C&S Wholesale Grocers, Inc. , based in Keene, NH, is the largest wholesale grocery supply company in the U.S. and the industry leader in supply chain innovation. Founded in 1918 as a supplier to independent grocery stores, C&S now services customers of all sizes, supplying more than 6,000 independent supermarkets, chain stores, military bases, and institutions with over 150,000 different products. At C&S, We Select the Best - those with the motivation, pride, and drive to succeed in our fast-paced world.Working Safely is a Condition of Employment at C&S Wholesale Grocers, Inc. C&S Wholesale Grocers is proud to be an Equal Opportunity and Affirmative Action employer, and considers qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.

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5. Post your job

   To find printing services coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any printing services coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level printing services coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your printing services coordinator job on Zippia to find and recruit printing services coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit printing services coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new printing services coordinator

   Once you have selected a candidate for the printing services coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new printing services coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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