How to hire a procurement cost coordinator

How to hire a procurement cost coordinator, step by step

Here's a step-by-step procurement cost coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a procurement cost coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new procurement cost coordinator
• Step 8: Go through the hiring process checklist

Post a procurement cost coordinator job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The procurement cost coordinator hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a procurement cost coordinator to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a procurement cost coordinator that fits the bill.

   The following list breaks down different types of procurement cost coordinators and their corresponding salaries.

   Type of Procurement Cost Coordinator	Description	Hourly rate
   Procurement Cost Coordinator	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$19-48
   Materials Planner	Usually working in a manufacturing setting, a materials planner's role is to manage the supply flow and inventory of materials. Their responsibilities revolve around liaising with vendors and other external agencies, processing purchase orders, monitoring the quality of supplies to ensure it is according to the standards, and coordinating with various teams to learn their needs... Show more	$21-35
   Master Scheduler	A master scheduler is in charge of overseeing and developing a company's overall production schedule, ensuring quality and workforce adherence. Their responsibilities revolve around liaising with clients to determine their needs, developing daily schedules and objectives, disseminating scheduling notices, and conducting regular inspections to ensure the completion of projects in a timely and efficient manner... Show more	$28-48

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Coordinators
   • Purchase Orders
   • Cost Analysis
   • Administrative Functions
   • Cost Control
   • Cost Sheets
   • UPC
   • Financial Analysis
   • Capital Projects
   • Cost Savings
   • Work Breakdown Structure
   • BOM
   • SharePoint
   • Inventory Control

   Check all skills

   Responsibilities:

   • Communicate thoroughly with factories abroad to receive and negotiate CMT prices to attain target mark-ups prior to bulk production.
   • Utilize EDI communications to manage customer requirements and shipment coordination.
   • Process supplier price changes for distribution to billing coordinators.
   • Implement the correction of BOM's working closely with the engineering department in order to have an accurate material requirements planning.
   • Document and generate the bill- of- materials (BOM), listing all maintenance materials/ parts for a specific maintenance tasks.
   • Verify insurance, process payments and maintain patients records securely and handle in compliance with HIPPA privacy and security regulations.

3. Make a budget

   Including a salary range in your procurement cost coordinator job description is a great way to entice the best and brightest candidates. A procurement cost coordinator salary can vary based on several factors:

   • Location. For example, procurement cost coordinators' average salary in wyoming is 51% less than in new hampshire.
   • Seniority. Entry-level procurement cost coordinators earn 60% less than senior-level procurement cost coordinators.
   • Certifications. A procurement cost coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a procurement cost coordinator's salary.

   Average procurement cost coordinator salary

   $63,618yearly

   $30.59 hourly rate

   ---

   Entry-level procurement cost coordinator salary

   $40,000 yearly salary

   Updated December 5, 2025

4. Writing a procurement cost coordinator job description

   A procurement cost coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a procurement cost coordinator job description:

   Procurement cost coordinator job description example

   Coordinator, Senior Cost-000CQNDescription The Senior Cost Coordinator works under the direction of the department manager and/or project manager and provides functional and management support on cost control activities for onshore and/or offshore capital growth projects. Responsibilities include, but are not limited to:
   
   Retrieve and distribute actual cost figures from Property Accounting reports for all assigned projects.
   
   Assist and support project managers with project status reporting, invoice reconciliation, and project cost forecasting of contracts and subcontracts.
   
   Perform project cost re-distributions, journal voucher requests for submittal to the Property Accounting.
   
   Support Project Manager with closing projects and setting up the project assets templates for submittal to the Fixed Asset accountants.
   Coordinate and review change orders and associated cost to complete estimates for projects.
   Participate in estimate/bid reviews.
   Ensure that Project Control deliverables are satisfied, and Project Control Systems are properly implemented in a timely and accurate manner.
   Assist Project Managers in the processing of invoices by ensuring proper coding, receiving, routing for approval, and ensuring guidelines are followed.
   
   Qualifications The successful candidate will meet the following qualifications:
   
   A Bachelor's degree is required. An Engineering or Construction Science degree is preferred.
   A Master's in Business Administration is preferred.
   A minimum of 5 years' experience as a project cost engineer or cost controller is preferred.
   Project cost management in either engineering, procurement/fabrication, or construction efforts is required.
   Experience with baseline and control budgets, project code of accounts, actual cost tracking, cost forecasting, identification and estimation of cost trends, cost change management, variance management, and cashflow analysis is required.
   Oil and gas industry large projects (over $50 million) experience is required.
   Experience and understanding of project related construction manpower forecasts, earned value reporting, and performance measurement reporting.
   Basic understanding of project planning, scheduling, and progress measurement is preferred.
   A solid knowledge of Project Controls Systems and processes in engineering, procurement, and construction project environments is required.
   Ability to work and interface with numerous people from different departments at the same time.
   Expert level in using Microsoft Excel, and proficient in Microsoft Word and Power Point software is required.
   Experience with Oracle Business Suite.
   Primavera and Microsoft Project software experience is preferred.
   Exceptional organizational skills and ability to multi-task.
   Excellent interpersonal skills are required.
   
   Primary Location: USA-Texas-HoustonShift: Day JobTravel: NoUnposting Date: OngoingOrganization: Supply Chain ManagementJob: Supply Chain ManagementJob Level: Individual Contributor

   Copy this example

   

5. Post your job

   To find the right procurement cost coordinator for your business, consider trying out a few different recruiting strategies:

   • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
   • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with procurement cost coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit procurement cost coordinators who meet your education requirements.
   • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.

   Post your job online:

   • Post your procurement cost coordinator job on Zippia to find and recruit procurement cost coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting procurement cost coordinators requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new procurement cost coordinator

   Once you've decided on a perfect procurement cost coordinator candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new procurement cost coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire a procurement cost coordinator?